2017 Minutes

11th December 2017 Minutes

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 11th December 2017

 

PRESENT C.Cook(Clerk), P. Jackson, J. Seaward, M. Ball, J. Lucy,  J. O’Leary, & M. Stone (County Councillor) (arrived late)

  1. APOLOGIES FOR ABSENCE received from S. Hannant & A. Jones

As vice chair J. O, Leary took the chair.

  1. DECLARATIONS OF INTEREST
  2.  Chairman asked for any declarations of interest. None declared
  • MINUTES  OF  THE PREVIOUS  MEETINGS held on 13th November 2017 were  agreed as a true representation of meetings

 

    1. Proposed by M. Ball seconded by J. Lucy
  • COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.M. Stone (County Councillor) gave a report later which included:- Hales roundabout should start in January. Loddon roundabout is delayed but could commence in summer 2018. Infrastructure projects including 3rd river crossing in Gt Yarmouth have been given go ahead. Bed blockages still a problem. Increased number of retained firefighters in progress. She has funding to support small highways improvement projects.  Most of electrical problems in Village Hall have been resolved.

 

    1. John Seaward is monitoring school situation on the Parish Councils behalf. Nothing to report
    2. No report from Police or W. Kemp.
  • MANAGEMENT AND MAINTENANCE OF P.C. ASSETSWorking party in December at which goal posts were moved and top soil applied to areas of wear. Review of situation required to see if further top soil and seeding/turfing required. We will receive a donation in the new year to help with this work from Rav Fair (£200)With regard to planned maintenance of the playing field it was agreed to ask C. Barber to scarify playing field again this year.      The removal of telephone box cabinet on Beccles road should occur in the near future now consultation period is finished.

 

  1. It was agreed that a working party will be arranged in the new year to install benches on the amenity area at top of Links Way. Memorial plaques to be organised after benches in place. It was also suggested that other benches need repainting/maintenance
  2.  Await Beccles company to remove fence panels, blasting and powder coating and replacement. Early in new year. Quote for £3250 +VAT includes the firm doing removal of panels and replacement with anti-theft bolts etc has been agreed. When this occurs J. Seaward offered to install security tape around site.
  3. Items from this year’s play area inspection include pathway edges and surfacing on toddler area. Quotes received for the resurfacing /repair of the toddler area etc. At a previous meeting, it was agreed to postpone any decision until we receive potential further infrastructure levy payments from the Beccles Rd development.
  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERSFlooding to Hall Farm corner and from rain water drains above top of Sandy Lane to be reported.
  2. Second phase of tree clearance on Church Footpath to be progressed (£80 quoted)
  • PLANNING 

 

  1. The  planning application from Crossways Farm, Loddon Rd for upgrades to wastewater treatment works facility (NCC planning application number C/7/2017/7016) was considered. Agreed that the PC make no comment and rely on expertise within the Planning department to determine the outcome of this application.
  2. The planning application for replacement of two front doors at the Old White House (listed building) Low Rd, Thurlton was considered. Proposed by J. Seaward seconded by J. O’Leary that this application be approved
  1. CHEQUES

SNC                            Dog bins annual charge                                  £360.00

SLCC                          Subscription                                                    £72.00

  1. Cook Top Soil/Petty Cash/LCPAS documents £77.94

T&DALGA                Contribution to annual social                          £50.00

NT&TVH                    2018 Hire of hall + 23.10.17 meeting             £149.50

  1. Robertshaw Wardens Wages £18.75

Proposed by M. Ball and seconded by P. Jackson that cheque payments be authorised.

  • COMMUNICATION

 

Information on requirements of new Data protection acts (May 2018) received. Clerk to investigate but appears all contacts on our website will have to sign some sort of declaration with regard to the disclosure of their personal information. Also applies to Councillors and allotment holders etc

No January Newsletter.

  • GENERAL DISCUSSION

 

Meeting dates for 2018 agreed.

        DATE OF NEXT MEETING JANUARY  8th 2018

 

   

NOB meeting closed at 8.10pm

 

Signed………………………………………………….Date……………………..

23rd October 2017 Minutes planning meeting

SPECIAL MEETING TO DISCUSS PLANNING APPLICATIONS

 

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 23th October 2017

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, M. Ball,  J. Lucy,   A. Jones & J. O’Leary

  • APOLOGIES FOR ABSENCE None received

 

  1. DECLARATIONS OF INTEREST
  2. 3.PLANNING  Application 2017/2292 Proposed by A. Jones seconded by S.Hannant that PC approve this application. Response to include PC standard comments on lighting and a comment with regard to confusion over permitted development.
  3. Planning application 2017/2302. This is a revised application for the site on Beccles Rd which increases the number of properties to 30.The new application 2017/2302 layout is quite different to the original application and includes 3 extra dwellings but includes more bungalows in the site plan and a similar percentage of social housing (30%) In accordance with the Parish Council response to the original application and our meeting with the new developer the play area has been replaced by an open space with no play equipment.It was proposed by M. Ball seconded by J. O’Leary that the PC approve this application with standard comment regarding lighting, request that Public Right of Way be show on site plan and concerns of heavy goods traffic during construction period.
  4. To date there have been two public responses to the application who both object. One objector suggests that if it goes ahead the road through the development should be named Woodhouse Way or Close in memory of the family who owned and farmed this land for many years. There was a further public response approving the application.
  5. The original application for the site on Beccles Rd was 2014/2222 for 27 dwellings which received planning permission.
  6. Planning application 2017/2292 Retrospective application as work already underway Mr Chuck was led to believe by SNC that this was permitted development. However, enforcement officer has said it needs Planning Permission because of the original single storey extension. Overall, as can be seen on plans, land area of building reduces because of removal of conservatory. This is replaced by second storey extension over existing single storey extension.
  7.  Chairman asked for any declarations of interest. S. Hannant declared a personal interest in the Beccles Road development.
  1. CHEQUESCame & Co                             Parish council Insurance                     £1539.04Proposed by J. O’Leary seconded by P.Jackson that cheque payments be authorised.         DATE OF NEXT MEETING NOVEMBER  13th 2017 NOB meeting closed at 8.15pm
  2.  
  3.    
  4. It was agreed that Clerk could arrange signing of cheques outside of meeting as cheques and paperwork had not been prepared for signing at this meeting.
  5. Norfolk Copiers                      Lease of photocopies                          £71.82
  6. D. Robertshaw                        Wardens Wages                                  £26.25

Signed…………

9th October 2017 Minutes

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 9th October 2017

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, M. Ball,  A. Jones , J. O’Leary, W. Kemp (District Councillor) & M. Stone (County Councillor)

  1. APOLOGIES FOR ABSENCE Apologies received from J. Lucy
  1. DECLARATIONS OF INTEREST
  2.  Chairman asked for any declarations of interest. S. Hannant declared an interest in the Beccles Rd development.
  • MINUTES  OF  THE PREVIOUS  MEETING held on 11th September 2017 were  agreed as a true representation of meetings

 

    1. Proposed by M. Ball seconded by A. Jones
  • COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.W. Kemp (District Councillor) reported on recent eventsSchool. John Seaward is monitoring situation on the Parish Councils behalf. Nothing to report.

 

    1. Village Hall Problems with boiler being resolved. Hedge to Beccles Rd has been trimmed.
    2. M. Stone (County Councillor) had sent an e-mail which had been circulated to Councillors. She summarised content of e-mail and asked that P.C. forward their conclusions on the revised planning application for the Beccles Rd development as soon as possible
    3. Police.  E- Mail received and forwarded to Councillors
  • MANAGEMENT AND MAINTENANCE OF P.C. ASSETSWe do need to resolve one or two other issues from this year’s inspection report particularly removal of stones from goal post areas and/or move goal posts. Working party to be organised. Clerk to check availability of and price of ton bags of topsoil to fill in areas to front of goal posts£1850 quote involves PC arranging for removal of fence panels and subsequent reassembly. Quote for £3250 includes the firm doing removal of panels and replacement with anti-theft bolts. Buckenham recommends blasted, zinced and powder coated solution. Proposed by S. Hannant seconded by J. O’Leary that P.C. accept £3250 quotation. All agreed. Project to be financed from this year’s infrastructure levy.To progress provision of benches to the amenity area at top of Links Way. Benches have been received and are on Clerks garage drive. We need 4 bags of postcrete for this job S. Hannant has 2 left over from a previous job.  Clerk to organise.  Memorial plaques to be organised after benches in place     

 

  1. To progress removal of telephone box on Beccles rd. Just the cabinet to be removed which should happen after the consultation period ends in December.
  2. Update/suggestions re planned maintenance of the playing field discussed. Edges to playing field need attention. Suggestion of spreading compost over field to be progressed.
  3. Quotes received for preparation and painting of the fencing around Toddler area. Quotes also received for removal of fence panels blasting, powder coating and replacement
  4. Items from this year’s play area inspection include pathway edges and surfacing on toddler area, goal posts etc Quotes received for the resurfacing /repair of the toddler area etc. At a previous meeting, it was agreed to postpone any decision until we receive further infrastructure levy payments from the Beccles Rd development.
  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERSS . Hannant has completed first phase of fallen tree/foliage obstruction on footpath by Church. Second phase to be progressed  (£80 quoted)
  2. To consider any outstanding Highway/Footpath matters
  • PLANNINGPlanning application 2017/2302 received today for changes to Beccles Rd developmentPlanning application 2017/1971 from Mrs McGregor 9, Links Way has been approved by SNC

 

  1. Agreed that we need a separate meeting to discuss these applications. Clerk to arrange for 23rd October.
  2. Planning application 2017/2292 received on Friday. Retrospective application as work already underway Mr Chuck was led to believe by SNC that this was permitted development. However, enforcement officer has said it needs PP because of the original single storey extension.
  1. CHEQUES

CPRE                                      Subscription                                        £36.00

Wybone                                   Benches for amenity area                   £792.50

  1. Barber Grounds Maintenance £800.00
  2. Cook Clerks Wages £402.98

HMRC                                    Clerks Tax                                           £100.75

  1. Hannant Tree Removal £50.00

Rav Group Mag                      Newsletter insertions                           £50.00

Norfolk Copiers                      Copies charge                                      £29.53

Proposed by P. Jackson and seconded by A. Jones that cheque payments be authorised.

 

  • COMMUNICATION

 

No other communications received other than that on circulation.

Articles for November Newsletter. To include Youth Club. CAN fuel buying scheme, Countryside alliance awards 2017. Christmas scam and congratulations for improvement with regard to dog fouling etc

  • GENERAL DISCUSSION

 

Nothing raised.

 

 

        DATE OF NEXT MEETING NOVEMBER  13th 2017

 

   

NOB meeting closed at 8.20pm

 

Signed………………………………………

11th September 2017 Minutes

MINUTES of MEETING held on 11th September 2017

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, M. Ball, J. Lucy,  A. Jones & W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from J. O’Leary & M. Stone (County Councillor)
  1. DECLARATIONS OF INTEREST
  2.  Chairman asked for any declarations of interest. J. Seaward declared an interest in planning application 2017/1971 and S. Hannant declared an interest in the Beccles road development
  • MINUTES OF THE PREVIOUS  MEETING held on 14th August 2017 were  agreed as a true representation of meetings

 

    1. Proposed by A. Jones seconded by M. Ball
  • COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.M. Stone (County Councillor) had sent her September report and apologies by e-mailVillage Hall Nothing to report.

 

    1. School John Seaward is monitoring situation on the Parish Councils behalf.
    2.      W. Kemp (District Councillor) had nothing to report
  • MANAGEMENT AND MAINTENANCE OF P.C. ASSETSQuote for preparation and redecorating of the fencing around Toddler area. £1600 reducing if job finished quicker than estimated received previously. Clerk is investigating the option of sand blasting and powder coating. Awaiting a visit from Beccles company who will quote for removal of fence panels blasting and powder coating and replacement. Benches for the amenity area at top of Links Way have been ordered. Delivery 2 to 3 weeks. Sponsors have paid £200 each to the Parish Council. Sponsors will provide their own memorial plaques.    

 

  1. The removal of telephone box on Beccles Rd should occur after the consultation period ends in December.
  2. Polite signs were fitted asking the users of the playing field to give consideration to their neighbours surrounding the area. These have since been destroyed. Article to newsletter agreed.
  3. Items from this year’s play area inspection include pathway edges and surfacing on toddler area, goal posts etc Quotes received for the resurfacing /repair of the toddler area etc. At a previous meeting, it was agreed to postpone any decision until we receive further infrastructure levy payments from the Beccles Rd development.
  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERSThis item was not on the Agenda. Clerk apologised and will rectify on next agenda.
  2. To consider any outstanding Highway/Footpath matters
  • PLANNING

 

  1. The planning application 2017/1971 from Mrs McGregor 9, Links Way for an extension was considered. Proposed by J. Lucy seconded by M. Ball that Parish Council approve this application agreed.
  1. CHEQUES

Thurlton Allotment & LG      Contribution                                        £50.00

  1. Cook Ink Cartridges                         £38.00
  2. Robertshaw Wardens Wages £22.50

C.Cook                                    BT Phone & Broadband                     £74.25

Proposed by P. Jackson and seconded by A. Jones that cheque payments be authorised.

The BT Phone and Broadband invoice is the first since the adoption of a single phone line for both Parish Council and Clerk which has resulted in significant savings for both.

  • COMMUNICATION

 

Tree Warden scheme is now organised by a group set up by the original tree wardens. S. Hannant agreed to join this group as our Tree Warden.

Articles for October Newsletter to include Youth Club, playing field notices, dog poo etc

  • GENERAL DISCUSSION

 

To discuss items for possible inclusion on a future agenda. Nothing raised

        DATE OF NEXT MEETING OCTOBER 9th 2017

NOB meeting closed at 7.55pm

 

Signed………………………………………………….Date……………………..

14th August 2017 Minutes

MINUTES of MEETING held on 14th August 2017

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, M. Ball, J. Lucy, J. O’Leary & A. Jones.

  1. APOLOGIES FOR ABSENCE received from W. Kemp (District Councillor)
  1. DECLARATIONS OF INTEREST
  2.  Chairman asked for any declarations of interest. S. Hannant declared an interest in Beccles Rd development
  • MINUTES  OF  THE PREVIOUS  MEETING held on 10th July  2017 were  agreed as a true representation of meetings

 

    1. Proposed by J. Lucy seconded by J. O’Leary
  • COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,    LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION. J. Seaward is monitoring school situation on the Parish Councils behalf.  Amalgamation of 548391 and 548015 BT phone numbers and improved broadband has been implemented. Article to newsletter re change of PC phone number.  

 

    1. Village Hall are raising funds for roof repairs and improvements to electrics
    2. Police crime report received by e-mail. Some information could be used in newsletter.
  • MANAGEMENT AND MAINTENANCE OF P.C. ASSETSQuote for preparation and redecorating of the fencing around Toddler area has been recieved. £1600 reducing if job finished quicker than estimated. Suggestion of removal of fencing stripping and powder coating to be progressed.Provision of benches to the amenity area at top of Links Way. An alternative to the original bench was proposed which is easier to secure but is more expensive. Two benches were proposed and it was hoped that we could get some memorial sponsorship for both. We have one sponsor who offered £200 which has been received. C. Cook is prepared to donate a similar amount towards the second bench. The Parish Council agreed to finance the balance of approximately £200. Proposed by S. Hannant seconded by J. O’Leary. Extended leg arrangement agreed as most secure option. Memorial plaques to be arranged.W. Kemp has provided information relative to removal of telephone box at bottom of Links Way. Consultation regarding adoption of phone boxes goes on to end of this year. As PC does not wish to adopt the Phone box should be removed after the end of the consultation process.

 

  1. It was agreed that the Parish Council would donate, from the Community composting receipts, £50 retrospectively for last year’s Christmas buffet at the Queens Head and again for this year’s event. This is a joint event with the Allotment Assn who financed the full amount last year.    
  2. In respect of Goslings complaint an article was included in the last newsletter and signs are awaiting fitting. Working party agreed for Wednesday to fit signs.
  3. Items from this year’s play area inspection include pathway edges and surfacing on toddler area, goal posts etc Quotes received for the resurfacing /repair of the toddler area etc. At last meeting, it was agreed to postpone any decision until we receive further infrastructure levy payments from the Beccles Rd development.
  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS
  2. To progress removal of obstructions to footpath by church. First phase agreed (£50} 2nd phase in the Autumn (£80)
  • PLANNING

 

  1. Nothing to report
  1. CHEQUES

Norfolk Copiers                       Photocopier lease                                £71.82

BT                                           Telephone/Broadband Refund           -£59.99

  1. Cook BT Phone and Broadband. P Cash £74.73

Engraving Expert                    Signs for playing field                        £44.00

GS Computers                         Bullgard Security                                £25.00

  1. Bracey Play Area inspection £96.00

Mazars                                     External Audit                                    £240.00

  1. Robertshaw Wardens Wages £20.63

Aon Insurance                         Good Neighbous                                 £185.91

Proposed by J. O’Leary and seconded by S. Hannant that cheque payments be authorised.

Results of Annual internal audit. No problems reported from Mazars the Auditor.

  • COMMUNICATION

 

The PC compliance with the new Pensions Regulator requirements have been agreed. No further action required.

Articles for September Newsletter to include change of phone number, article re security of properties and outbuildings, articles re VH need for a Chairperson and their need to raise funds for roof and electrical upgrades. Audit results, lighting bonfires without consideration of neighbours, dog poo on Church road etc

  • GENERAL DISCUSSION

 

To discuss items for possible inclusion on a future agenda.

The situation with regard to Defibrillator was raised regarding ambulance service not giving a 999-caller information on availability. Clerk to progress.

 

        DATE OF NEXT MEETING SEPTEMBER 11th 2017 Apologies J. O’Leary

NOB meeting closed at 8pm

 

Signed………………………………………………….Date……………………..

10th July 2017 Minutes

 

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 10th July 2017

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, M. Ball,  J. Lucy, J. O’Leary, A. Jones and R. Attoe(member of public)

  1. APOLOGIES FOR ABSENCE None received.
  2. DECLARATIONS OF INTEREST
  3.  Chairman asked for any declarations of interest. S. Hannant declared an interest in the Beccles Rd Development. J. Seaward declared an interest in the Tree Preservation order.
  • MINUTES  OF  THE PREVIOUS  MEETING held on 12th June  2017 were  agreed as a true representation of meetings Planning Application 2017/1438 for the erection of a dwelling and garage at Meadow View, Sandy Lane was brought forward to this point on the agenda as R. Attoe (one of applicants} was in attendance. After discussion it was proposed by M. Ball seconded by A. Jones that the application be approved subject to the conditions regarding lighting that the PC request be considered on all appropriate planning applications.

 

    1. Proposed by M. Ball  seconded by A. Jones
  • COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,    LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.E-Mail had been received from M. Stone (County Councillor) and circulated to Councillors.Amalgamation of 548391 and 548015 numbers and upgrade to superfast broadband will when costs are shared  between PC and Clerk  save money for both.. Current date for implementation is 19th July. Savings to be confirmed  

 

    1.  John Seaward is monitoring situation with regard to School on the Parish Councils behalf.
    2. Recent reports on social media, locally and further afield, of individuals attempting to gain unauthorised access to properties and outbuildings were discussed. Any further occurrences should be reported to Police. Parish Council will include article to next newsletter reminding parishioners of Police advice to keep doors and windows locked.
  • MANAGEMENT AND MAINTENANCE OF P.C. ASSETSAgreed that the repair of the surfacing of toddler area be postponed because additional funds may change the preferred solution to the problem. Quote has been requested for preparation and painting of the bow top fencing surrounding the toddler play area.Planned maintenance of playing field.  Recent report of a few molehills. The Playing Field Association is still in existence and is still raising funds through the 100 club. P. Jackson to check current funds  Provision of benches to the amenity area at top of Links Way to be progressed. Following a review of the historical information on Mill Lane access, which was forwarded to Councillors, a solicitor suggested that the pub should have unfettered access to their right of way. If this is restricted then there should be some formal agreement with the pub. Clerk to progress.

 

  1. Lockable post base was installed to restrict lorry/caravan access to playing field at top of Mill Lane as required. Keys have been obtained for all Village Hall key holders.
  2. To progress removal of telephone box on Beccles rd. W. Kemp said he would provide Clerk with contact details.
  3. In respect of Goslings complaint an article was included in the last newsletter and signs are in progress.         
  4.  Exercise equipment posts have been painted with green hammerite. Metal plate Instructions for gym equipment have been received. Working party arranged to rivet these to equipment next Tuesday (18th) at 7pm
  5. Outstanding items from last years inspection mainly resolved other than problems with pathway edges and surfacing on toddler area. Quotes received for the resurfacing /repair of the toddler area etc.  We now have the infrastructure levy payment from SNC (in excess of £4000) which we can use for these works. Clerk was asked to investigate situation with regard to CIL resulting from Beccles Road development. Detail was e-mailed last week but in summary the PC could receive £21809 within one year of commencement of building work.
  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERSTo progress removal of obstructions to footpath by church. First phase agreed (J. Hannant  £50}. P. Jackson will discuss with neighbour. 2nd phase in the Autumn (£80) to be progressed
  2. Mill Lane Rights of Way/Access were discussed. Clerk had researched some historical information a summary of which has been passed to all Councillors. In view of this information it was agreed that no further action is required at this junction and there would be no advantage in the PC attempting to claim ownership.
  • PLANNINGTree preservation order on two trees at Rosebank, Beccles Rd. was discussed. Agreed that response should be that the T1 tree should be removed because it is much smaller and less robust than its larger and could be a danger to immediate neighbours in the event of storm conditions.

 

  1. The representation to SNC Supplementary Planning consultation document concerning adoption and maintenance of open spaces and play areas in new developments was discussed. It was agreed that PC response should be to reinforce the suggestion that pre-planning application discussions regarding provision of recreational facilities should include Parish Councils who could advise on current facilities and access to.
  2. Planning application 2017/1438  was discussed earlier in meeting.
  1. CHEQUES

BT                                           Telephone/Broadband                        £165.76

  1. Cook Clerks wages etc £411.95

HMRC                                    Clerks tax                                            £100.75

Norfolk Copiers                      Photocopier copy charges                   £31.42

Norfolk Copiers                      Photocopier lease                                £71.82

  1. Robertshaw Wardens Wages £20.63

Proposed by   M. Ball  and seconded by J. Lucy  that  cheque payments be authorised.

  • Parish Plan

 

It was agreed to remove this item from the agenda.

  • COMMUNICATION

 

Nothing to report

No August newsletter

GENERAL DISCUSSION

Agreed that S. Hannant should be registered as our Tree Warden.

        DATE OF NEXT MEETING   AUGUST 14th 2017

   

NOB meeting closed at 8.20 pm

 

Signed………………………………………

12th June 2017 Minutes

MINUTES of MEETING held on 12th June 2017

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, M. Ball,  J. Lucy W. Kemp (District Councillor) and A. Jones

  1. APOLOGIES FOR ABSENCE received from J. O’Leary
  2. ANGELA JONES has applied for Councillor vacancy. Angela Jones signed her declaration of acceptance of office as a CouncillorDECLARATIONS OF INTEREST
  3.  Chairman asked for any declarations of interest. Chairman declared a personal interest in the Daniel Cripps development on Beccles Road as Mr Cripps is sponsoring his daughter in her participation in the national weight lifting championships.
  4. Chairman welcomed Angela Jones as a councillor and stated that she could now participate in this meeting.
  5. It was proposed by M. Ball and seconded by J. Lucy that Angela Jones by co-opted as a councillor to fill current vacancy. All agreed.
  • MINUTES  OF  THE PREVIOUS  MEETING held on 10h April 2017 were  agreed as a true representation of meeting.

 

    1. Proposed by P. Jackson seconded by M. Ball.
  • COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.W. Kemp (District Councillor) had nothing specific to reportVillage Hall. Insurance for car park surfacing has been included on PC insurance. Village Hall will contribute half of these costs. Problems with local residents using car park places overnight sometimes creates difficulty when Village Hall has a function or meeting. We have had reports of children exiting car park on scooters/bikes without consideration of oncoming traffic. These two items to next newsletter.

 

    1. We await further information on Broadband provision.
    2. John Seaward is monitoring School situation on the Parish Councils behalf..
    3. Police  Crime figures had been received and circulated.
  • MANAGEMENT AND MAINTENANCE OF P.C. ASSETS Exercise equipment posts to be painted with green hammerite. Metal plate Instructions for gym equipment have been received. P. Jackson will arrange riveting of sameThe Playing Field Association is still in existence and is still raising funds through the 100 club. P. Jackson to check current funds.It was agreed to include an article to newsletter asking for youngsters to be considerate of their neighbours adjacent to the field after dark.  If this does not work suggest that all residents who have a problem should report problem as anti-social behaviour to police. A request for ball games to be played in the appropriate areas will also be included in the article. PC will also erect a sign on the field requesting same considerations.    Lockable post was installed following information from police. Agreed that post should remain in situ at present.

 

  1. Provision of benches to the amenity area at top of Links Way to be progressed.
  2. The complaints from Goslings regarding balls from ball park landing in their garden and noise from playing field late at night were discussed. Their original suggestion of netting surround to the ball park is something the Parish Council do not have funding for and would only resolve part of the problem. The solution maybe for them to erect netting to the boundary of their property to the playing field. They may need planning permission to do this.
  3. Planned maintenance of playing field. Problem of mole problem has been resolved for the present. Charlie Barber has scarified field twice after the first cut in early April. Suggested that that play area should have a feed at the end of the cutting season.
  4. Outstanding items from last years inspection  still to be resolved. Problems with pathway edges surfacing on toddler area, bolt caps missing. Quotes received for the resurfacing /repair of the toddler area.  We now have the infrastructure levy payment from SNC (in excess of £4000) which we can use for these works. It was suggested that the  edge repair option for toddler area is progressed. Balance of infrastructure levy could then be carried forward to next year, added to next years infrastructure levy and used for the pathway repairs. It was also suggested that a quote is obtained for the cleaning and painting of the surround fencing to the toddler area before any decisions are made.
  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS
  2. Rights of Way particularly with regard to Mill Lane were discussed. Clerk has information from Land Registry which was circulated. Agreed that PC go for Title Plan option. J. Seaward and Clerk to progress
  • PLANNINGA  revised planning application to include additional properties and changes to the development on Beccles Road is awaited

 

  1. A new application received from 9, Links Way for single storey extension has been recieved.This is not on agenda so PC cannot make a decision at this meeting.
  2. The planning application from Priory Farm, Low Road for installation of dormer windows, construction of a detached hay barn etc (application number 2017/0908) was considered. No objections.
  1. CHEQUES
  1. Youngman Internal Audit £40.00

Norfolk Copiers                      Photocopier copy charges                   £20.99

  1. Robertshaw Wardens Wages £37.50
  2. Cook Plant tor K. Cox £25.00

Proposed by M. Ball and seconded by J. Lucy that cheque payments be authorised.

The Annual Governance statement and Accounting statements for 2016/17 for the external auditor were agreed. Proposed by P. Jackson and seconded by J. Seaward.

  • Parish Plan

 

Potential increase in infrastructure levy if we have a new Parish Plan was discussed. The PC would not have sufficient time to achieve this before Beccles Rd development levy will be allocated. Clerk to investigate likely income from Beccles Rd development infrastructure levy.

  • COMMUNICATION

 

To consider communications received other than that on circulation. None recieved

Articles for July Newsletter to include  Overgrowth of hedges, Dog fouling, shop, use of infrastructure levy payment, problems on play area  etc

GENERAL DISCUSSION

Items for possible inclusion on a future agenda were discussed. Removal of redundant telephone box at bottom of Links Way to be added to next agenda. W. Kemp will forward contact information.

Fallen trees on Church Road to Beccles Road footpath to be reported.

        DATE OF NEXT MEETING   JULY 10th 2017

 

   

NOB meeting closed at

 

Signed…………………

12 June 2017 Minutes

10th April 2017 Meeting

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 10th April 2017

 

  1. PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, M. Ball, J. Lucy, J. O’Leary, and W. Kemp (District Councillor)
  2. APOLOGIES FOR ABSENCE received from M. Stone (County Councillor) Chairman asked for any declarations of interest. None declared
  3. DECLARATIONS OF INTEREST
  • MINUTES  OF  THE PREVIOUS  MEETING held on 13h March 2017 were  agreed as a true representation of meetings

 

    1. Proposed by J. O’Leary seconded by J. Lucy
  • COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.M. Stone (County Councillor) had e-mailed her latest report  
  • It is necessary to advertise the vacancy to give parishioners the option to call an election if 10 or more electors require same. After this we P. C. can co-opt
  • SchoolVillage Hall
  • There have been some problems with vandalisism by Primary School children. J. O’Leary to produce article for newsletter.Clerk to assess current situation and include information to newsletter.     

 

    1. Broadband Provision
    2. Car park all risks insurance has been arranged on Parish Council insurance. V. H. to consider contributing towards this. V. H. is progressing problem with drain problem.
    3. John Seaward is monitoring situation on the Parish Councils behalf.
    4. Flowers to be sent to Lindsey with letter of thanks
    5. Councillor Vacancy
    6. W. Kemp (District Councillor)  had nothing to report
  • MANAGEMENT AND MAINTENANCE OF P.C. ASSETS Exercise equipment posts to be painted with green hammerite. Instructions for gym equipment have been ordered
  • The Playing Field Association is still in existence and is still raising funds through the 100 club.  After the final phase of the Play Area renovation it was suggested that the PFA should continue to raise funds towards insurance and running costs of playing field. P.Jackson to establish Play Area Assn current funds. There has been a suggestion that the PFA be amalgamated with the Parish Council or the Village Hall.
  • SNC litter pick. On 12th April. Around 15 volunteers at present. Delivery of litter pick equipment planned for tomorrow.  

 

  1. Problem of dog fouling to be progressed.
  2. Provision of benches to the amenity area at top of Links Way to be progressed. Further article to newsletter suggested.
  3. Planned maintenance of playing field. Problem of mole problem has been resolved for the present. Charlie Barber will scarify field after the first cut in early April. Suggestion that we spread community composting compost to playing field to be progressed.
  4. Outstanding items from this year’s inspection still to be resolved. Problems with pathway edges, surfacing on toddler area, bolt caps missing etc. Clerk awaits a quote for the resurfacing /repair of the toddler area. Will also ask for quote to resolve puddling problems on the ball park. We now have the infrastructure levy payment from SNC (in excess of £4000) which we can use for these works.
  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTE
  2. Lockable post base was installed to restrict lorry/caravan access to playing field at top of Mill Lane as required. Keys have been obtained for all Village Hall key holders. Lockable post is with Clerk and will be placed when considered necessary.
  3. Public Rights of Way particularly with regard to Mill Lane discssed. Clerk has spoken to Norfolk Assn of local councils. They suggest checking with Land Registry and talking to NCC. Clerk will check with Land Registry.
  • PLANNINGNew application received today for single storey kitchen/dining room extension at Beck House. Clerk to monitor.

 

  1. Revised planning application from Cahill’s of Denovo, Low rd for one and two storey rear extension. Change involve pitched roof to extension. No objections
  1. CHEQUES

BT                                           Phone and broadband (2016/17)         £154.34

C. Cook                                   Clerks Wages etc                                   £372.84

HMRC                                    Clerks tax                                            £100.75

NALC                                     Subscription                                        £171.53

Came & Co                             Car Park Insurance                             £32.16

£904.12 re-cycling credits received (community composting) Included in 2016/2017 accounts

In addition, we now have infrastructure levy payment of £4000 +

Proposer by J. Lucy seconded by J. O’Leary that P.C. donate £200 to Church. Add to next cheque list.

Proposed by J. Lucy and seconded by P. Jackson that  cheque payments be authorised.

  • COMMUNICATION

 

To consider communications received other than that on circulation. Non-received.

Articles for April Newsletter. To include Dog fouling, Litter Pick, shop, infrastructure levy payment, community composting and use of recycling credits etc

GENERAL DISCUSSION

To discuss items for possible inclusion on a future agenda. Nothing raised.

        DATE OF NEXT MEETING MAY 8th 2017 This is the AGM and Parish Meeting

 

NOB meeting closed at 8.10pm.

 

Signed………………………………………………….Date……………………..

20th February 2017 Minutes

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 20th February 2017

  1. PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, J. Lucy,    
  2. Options include:
  3. This meeting was arranged to discuss the maintenance of the playing field.
  4. With regular play area warden inspections and independent annual inspection and working parties to attend to problems the maintenance of equipment is in the main covered. This leaves problems with some play area surfacing and the playing field itself.
  5.  
  • Levelling and reseeding. This would be an expensive project and would need grant aid and/or fund raising. Subject to funds/volunteers a short term partial solution could be to move goal posts and reseed area to front of current position.
  • Scarifying field. Equipment would be required to do this. Chris to ask if Charlie if he has suitable equipment and if so to give us a quote.

 

Simon has equipment at his work and will ask if they are prepared to loan/rent equipment. Potential contractors who could deliver and return equipment to be contacted for a quotation. ( Simon and John)

  • Simon also has access to seeding equipment if his employers are prepared to loan/rent.
  • Hedging/edges to field. Suggested that hire of equipment/operator be considered (Collins/Goodrum)

 

 

Other suggestions:

  • Paul to check if any funds available from Playing Field Assn
  • Chris to contact Norton Subcourse PC to ask for donation towards this project and also dog bin servicing.

 

  1.  

Signed………………………………………………….Date