Thurlton Parish Council

THURLTON PARISH COUNCIL

 MINUTES of MEETING held on10th December 2012

 

PRESENT  C.Cook(Clerk), S. Hannant ,  J. Berry, M. Ball,  L. Chenery, J. O’Leary   

APOLOGIES FOR ABSENCE received from H. Longman, P. Jackson & A. Tomkinson (CountyCouncillor)

1. 1.      DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest

L. Chenery declared an interest in the Local Plan and S. Hannantdeclared an interest in item 7 (fence bordering playing field)

1. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 12^th November 2012 were  agreed as a true representation of meetings

Proposed by J. Berry  seconded by J. O’Leary

1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

It was agreed to send a letter of support in respect of the Village Hall grant applications for disabled facilities and access etc.

Good neighbourhood scheme now established and progressing well.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair. Ground levelling in front of goals await resolution of Mole problem.

It was agreed to purchase the chemicals to gas the moles and Jem Smith has the necessary qualification to carry out the work, (and has agreed to do so). It will be essential that the field is closed to people and dogs for four hours after the chemicals have been placed in the runs so we will need to arrange a working party at Jem’s convenience during a time when the field can be closed. A Friday morning was suggested, with posters, warning signs placed to playing field entrances and letters to all residents bordering field in case some of mole runs encroach on their gardens. An article to newsletter to inform parishioners of the PC intensions in this respect was included in the December newsletter. No response.

Suggestion of local businesses to sponsor the planting of Planters was discussed. A joint  offer from Holly Farm Garage and Linda’s Shop to finance the plants for the spring planning was welcomed. Clerk to arrange in conjunction with Horticultural Club who have offered to

Plant and maintain.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Flooding problems onBeccles Rd, Hall Farm Corner and at the Gazes junction have been reported to highways. Some work appears to have occurred on Hall Farm Corner.

M. Ball to progress the application for loan of a SAM (Speed Awareness Machine). J. Berry offered to help with manning machine during the placement period. It was agreed that main priorities for placement were onBeccles RoadandChurch Road.

1. 7.      PLANNING

The amended planning application for Gazes site was discussed. It would appear that none of the amendments address the concerns of the Parish Council’s previous response regarding traffic movements on B1140. Clerk to respond to the current application reiterating these concerns.

A Resident of Hampton Ave had asked for guidance on the ownership of his fence which borders playing field which is in need of repair. The fences on both theHampton AveandLinks Waydevelopments, bordering the playing field, were installed by the developers at the time the properties were built. In the opinion of the Parish Council the ownership of these fences is therefore inherited by the residents/landlords who now own these properties. Clerk to respond to the enquiry

 

8. CHEQUES

NTTVH                       Hire of Hall                                           £9.50

C. Cook                       Copies etc                                            £22.80

SLCC                          Subscription                                         £63.00

Cash                            Petty Cash                                            £30.00

Proposed by J. O’Leary seconded by M. Ball that cheque payments be authorised.

The need to review the 2013/2014 precept based on information received and circulated was discussed. It was agreed that the Clerk should adjust the Precept of £6000 if any funding from District Council is offered to compensate for those properties which are excluded or have reduced Council Tax due to changes due to the central government approach to Council Tax support.

9. PARISH PLAN

Final payment has been made on Youth exchange programme. Clerk to chase outstanding offers of financial support.

     10. COMMUNICATION

A communication has been  received from Norton Subcourse PC  congratulating Heather personally for achieving the Volunteer Award and the Parish Council for the Forward to the Future Award. The £100 prize for the Forward to the Future Award has been donated to the Frolic as their resurrection of this activity was one of main reasons that we received this award for the second year running.

11. GENERAL DISCUSSION

            Nothing raised

     12. DATE OF NEXT MEETING 14^th JANUARY 2013

 

NOB meeting closed at 7.59pm

 

Signed………………………………………………………………..Dated………………………

 

MINUTES of MEETING held on12th November 2012

 

PRESENT  C.Cook(Clerk), S. Hannant ,  J. Berry, M. Ball, P. Jackson,  L. Chenery, J. O’Leary, A. Tomkinson (County Councillor)  and  W. Kemp (District Councillor)

APOLOGIES FOR ABSENCE received from H. Longman

1. 1.      DECLARATIONS OF INTEREST

Chairperson asked for any declarations of interest

L. Chenery declared an interest in the Local Plan

To consider granting dispensation to all Councillors until May 2015 with regard to setting precept.

Under the changes due to the Localism Act  to the Code of Conduct  there is a need for Councillors to record their Disclosable Pecuniary Interests (DPI). Councillors have a DPI in the setting of the precept (item 8 on this agenda). A dispensation can be granted within the act based on the criteria that ‘granting the dispensation is in the interests of persons living in the authorities area’

Proposed by M. Ball seconded by J. Berry that dispensation is granted to all Councillors until May 2015 (date of next election) in respect to the setting of the precept. All agreed

1. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 8^th October 2012 were  agreed as a true representation of meetings

Proposed by  J. Berry seconded by J. O’Leary

1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

No reported crimes in October

W. Kemp (District Councillor) reported that SNC is investing in Street cleaning equipment and asked that Council reports any specific problems.

A. Tomkinson (CountyCouncillor) congratulated the Council on winning the WI forward to the future award, for the second consecutive year, in the Pride in Norfolk Awards. He commented that this would probably be his last visit to this Parish Council meeting. The Chairman thanked Tony for his help as ourCountyCouncillorover the years and wished him all the best for the future

Grant applications are in progress for Village Hall improvements and some of the plans are being modified.

The Good neighbourhood scheme is ongoing with a number of Parishioners taking advantage of help offered.

The Beccles and Bungay Community Transport Group proposal to apply for funds to finance community transport in the Loddon area was discussed. It was agreed that we include an article to next newsletter and write a letter of support.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair. Ground levelling in front of goals await resolution of Mole problem. Edge detail of the Toddler Play area and repairs to the surface also need to be addressed as well as problem of the puddling on the Ball Court and line markings.

It is possible to purchase the chemicals to gas the moles and Jem Smith has the necessary qualification to carry out the work, (and has agreed to do so). It will be essential that the field is closed to people and dogs for four hours after the chemicals have been placed in the runs so we will need to arrange a working party at Jem’s convenience during a time when the field can be closed. A Friday morning was suggested, with warning signs placed and letters to all residents bordering field in case some of mole runs encroach on their gardens. An article to newsletter to inform parishioners of the PC intensions in this respect.

Bruce Longman has decided that he will use resin to repair the goal posts, and if this does not work, he thinks they should be replaced.

Sign for Playing Field and Village Hall on front bank of hall. The nominated recipient of the Volunteer Award was the PFA as they would like to purchase the sign. Heather Longman will progress design and manufacturers.

Recent heavy rain has resulted in most of the mesh being exposed onMill Laneand this is very slippery, wet or dry. In the short term permanent metal signs have been put in place to tell residents thatMill Laneis not suitable for pedestrian access. Longer term improvements toMill Laneand other options for disabled access to the Village Hall and Playing Field need to be progressed.

Kate Cox has reported that she regularly finds a carrier bag full of dog mess in untied bags in the waste bin by the Links   Wayaccess. Article in newsletter.

Suggestion of local businesses to sponsor the planting of Planters to be progressed.  Horticultural Club will plant and maintain

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Flooding problems onBeccles Rd, Hall Farm Corner and at the Gazes junction have been reported to highways. No response as yet.

It was agreed that the Parish Council should apply for the loan of a SAM (Speed Awareness Machine) M. Ball will prepare an article for the newsletter.

1. 7.      PLANNING

Site specifics within the Local Development framework.  PC response has been sent and recorded. Await further communication.

8. CHEQUES

C. Cook                       Copies etc                                            £54.83

TA&LGA                    Allotment rent                                       £17.00

CPRE                          Subscription                                         £29.00

NTTVH                       Hire of Hall                                           £9.50

K. Cox                         Wardens wages                                    £30.95

Proposed by J. Berry seconded by P. Jackson that cheque payments be authorised.

Proposed by M. Ball seconded by P. Jackson  that budget issued with agenda and resulting precept of £6000 be agreed  for the 2013/2014 financial year. All agreed. It was suggested that some help towards insurance and running costs of the playing field facilities may be available from the PFA. W. Kemp (District Councillor) suggested that it is likely that increases in precept will be capped in the future.

9. PARISH PLAN

There will be a final community composting collection for this year on 24^th November for those who have requested a final collection.

Final grant payment for this years Youth exchange programme is still awaited.

     10. COMMUNICATION

Articles for December/January Newsletter detailed in the minutes. Display at Mill House for Halloween to be commended. Some vandalism occurred later.

Although not on agenda Clerk had prepared a list of meeting dates for 2013 which were agreed

     11. GENERAL DISCUSSION

No items raised for discussion.

     12. DATE OF NEXT MEETING 10^th DECEMBER 2012

 

NOB meeting closed at 8.50pm

 

Signed………………………………………………………Dated…………………………………

THURLTON PARISH COUNCIL

 MINUTES of MEETING held on8th October 2012

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, M. Ball, P. Jackson,  J. O’Leary, W. Kemp (District Councillor), K. Nightingale (Police) and P. Mitchell (B&BCT0

APOLOGIES FOR ABSENCE received from A. Tomkinson (CountyCouncillor) and L. Chenery

1. 1.      DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. S. Hannant declared an interest in item 5 (Handyperson)
2. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 10^th September 2012 were  agreed as a true representation of meetings

Proposed by J. Berry seconded byS. Hannant

1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Report from Police. K. Nightingale gave a summary of the organisation and recent crime statistics and agreed to e-mail a report on oil security etc for the November newsletter. It was suggested that recent reports of theft of produce and equipment from the allotments should have been reported to Police and allotment holders should be encouraged to do this in the future.

W. Kemp (District Councillor) reported that items he has comments on are included on the agenda

Village Hall. It was suggested by H. Longman that a sub-committee should be formed, to include representatives from Parish Council, Village Hall Committee and Playing Field Assn, to consider the disabled access to Village Hall and Playing Field. These considerations should include access viaMill Laneand state of Village Hall car park etc. Handrails to steps and safety guard at the bottom of the steps adjacent to the road also need to be reviewed. This was agreed in principal but needs to be referred back to Village Hall Committee and Playing field Assn for their agreement.

Good neighbourhood scheme. Scheme started on 1^st September. It was suggested that the scheme take on responsibly for distribution of remaining snuggle packs. Article to November newsletter.

Philip Mitchell of the Beccles and Bungay Community Transport Group presented their proposal to apply for lottery funding to finance community transport in the Loddon area. It was agreed that the Parish Council support this project. The needs of Thurlton residents in respect of transport to and from Village to be included for discussion on the next agenda.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair and ground levelled in front of goals. Welding is required to resolve problems with goal posts and B. Longman will attend to this when he has obtained appropriate materials. Levelling in front of goals to be postponed until there is some resolution to the mole problem

Rentokil quotation to resolve mole problem was £587. Further quotes to be obtained.

Mill Lanesurfacing to be resolved (see item 3). In the short term it was agreed that permanent metal signs be put in place to tell residents that Mill Laneis not suitable for pedestrian access. Costs for an A4 4mm aluminium sign is £10 each plus carriage. Agreed that Clerk order signs and these be installed using metal posts and postmix.

S. Hannant left meeting at this point while the PC discussed the appointment of a Handyperson. Two persons had applied being S. Hannant and R. Jennings. It was agreed that when the PC has a specific requirement that both applicants are asked to provide a quotation for the work.

Suggestion of local businesses to sponsor the planting of Planters to be progressed.  Horticultural Club have offered to plant and maintain

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Flooding problems onBeccles Rd, Hall Farm Corner and at the Gazes junction have been reported to highways. No response as yet

1. 7.      PLANNING

Retrospective planning application has been requested for unauthorised building work onLow Rd.

The basis of the PC response to this phase of site specifics within the Local Development framework was agreed at last meeting. H. Longman prepared a response to this consultation which was circulated to all Councillors. P. Jackson proposed some changes to the format of the response which were agreed. There is a consultation event at Loddon-library annex tomorrow3pm to 7pm

 

8. CHEQUES

BT                               Phone and Broadband                          £88.61

C. Barber                     Grounds Maintenance                           £550.00

NTTVH                       Hire of Hall                                           £9.50

C. Cook                       Clerks Wages etc                                 £470.12

Cash                            Petty Cash                                            £30.00

K. Cox                         Wardens wages                                    £24.76

Proposed by   J. Berry seconded by  J. O’Leary  that cheque payments be authorised.

9. PARISH PLAN

Article to newsletter based on Emma’s recent communication to members of the community composting scheme. The Clerk has contacted the PC insurance company and was informed that existing Public Liability insurance will include cover for those volunteers working on the community composting scheme. They suggested that a risk assessment be prepared The insurance company has also included cover (to value of £1000) for damage/loss of composting bins.

Leaflets have been printed to publicise the Rural Youth Join Europe project. The website is still in the early stages and the participants have been asked to contribute pages as will other youth focussed organisations. The final report is in and we are waiting for the outcome and final grant payment. We will need to seek funding for the 30% of the travel costs for the 2013 exchange.

      10. COMMUNICATION

Articles for November Newsletter to include Community Composting, Police advice on Oil security, good neighbours scheme and the Transport Scheme proposals.

     11. GENERAL DISCUSSION

            No items for discussion

     12. DATE OF NEXT MEETING 12^th NOVEMBER 2012

 

NOB meeting closed at 8.50pm

 

Signed…………………………………………………………………..Dated……………………

 

 

THURLTON PARISH COUNCIL

 MINUTES of MEETING held on10th September 2012

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, M. Ball, P. Jackson,  L. Chenery and  W. Kemp (District Councillor)

1. APOLOGIES FOR ABSENCE received from A. Tomkinson (County Councillor) and J. O’Leary

1. 2.      DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. L. Chenery and H. Longman declared an interest in the site specifics in the Local Development Framework consultation. The Clerk was of the opinion that as the PC has already put in a response to the previous consultation  and provided that there is no proposed change to the  previous response then these Councillors can participate in this discussion
2. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 13^th August 2012 were  agreed as a true representation of meetings

Proposed by J. Berry seconded byS. Hannant

1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Report from Police. One reported crime in August.

Grant applications are in progress for planned improvements to Village Hall. M. Ball to prepare an article for newsletter regarding dumping of rubbish in the recycling centre.

Good neighbour scheme is now ongoing.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair and ground levelled in front of goals. Suggested that B. Longman and P. Jackson will investigate.  We also need to consider the edge detail of the Toddler Play area and repairs to the surface. The problem of the puddling on theBall Courtand line markings was discussed. Quotes required for resurfacing and remarking for possible future action.

The need to consider signs and notices on the playing field suggested in the Rospa report to be progressed.  There was a suggestion that these signs should exclude dogs from the playing field. It was agreed that, as this is the only open space owned by the Parish and the dog owners who use the field are for the most part very responsible, that dogs should not be excluded from the playing field. . The request from Emma Betney to use of the playing field for dog training was agreed, suggesting Wednesdays would be the most suitable.

H. Longman has contacted Rentokil to find out the possible cost of professional removal of moles. A surveyor will attend on Wednesday morning to give a costing for the work.

Mill Lane; The recent heavy rain has resulted in most of the mesh being exposed and this is very slippery, wet or dry. We have tried various methods to solve this problem. A suggestion is that we remove the mesh and that the steepest part ofMill Lane, adjacent to the road, is dug out and regarded so that the slope is less steep. The new surface should be ridged concrete on a hardcore bed. This would be an expensive solution which would require grant funding. In the short term it was suggested that permanent metal signs be put in place to tell residents thatMill Laneis not suitable for pedestrian access. Costings to be obtained.

Request for Volunteers in newsletter to create a pool to help with projects as required received a nil response. It was suggested that working parties particularly those on the Playing Field should be advertised in the newsletter etc.

The PC has always employed a handyman to undertake certain activities other than those done by volunteers. Agreed that we advertise for a person(s) to call on to do small jobs

It was agreed that the PC would fund planting of planters in the future if no other funding available (approximately £80 per year). The suggestion that local businesses may wish to sponsor this to be progressed.  Horticultural Club are prepared to purchase, plant and maintain.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Problem with overgrowth onLow Rdfootpath has been added to the rangers visit list of requirements together with clearance of weeds in gutters onBeccles Rd,Church RdandLinks Way. Awaiting Rangers visit.

Speeding motorists were discussed and we await information on speed control proposals.

Recent heavy rainfall resulted in flooding at Crossways and Hall Farm bends. There is also a problem with large puddles onBeccles Roadand inconsiderate motorists have frequently driven through these at speed resulted in a drenching for pedestrians. Agreed to report flooding problems to Highways and include article to newsletter reminding drivers to slow down when there are puddles on roads

1. 7.      PLANNING

Situation regarding possible unauthorised building work ofLow Rdhas been reported to Planning Dept through online system. No response at present

It was agreed that the response to this phase of site specifics within the Local Development framework should be to repeat the previous response, raising concerns over increased traffic movements if an estate of 20 houses are built on sites 613A plus part of 613B. H. Longman and Clerk to prepare response. Article to newsletter.

8. CHEQUES

Broker Network Ltd    PC insurance                                        £1,345.79

C. Cook                       Photocopies newsletter             £22.20

NTTVH                       Hire of Hall                                           £9.50

Raveningham Group     Insertions of newsletter to mag  £50.00

NPFA                          Subscription                                         £20.00

Mazars                         Audit Fees                                            £480.00

K. Cox                         Wardens wages                                    £27.36

Cash                            Petty Cash                                            £30.00

Proposed byS. Hannantseconded by J. Berry that cheque payments be authorised.

9. PARISH PLAN

The requirements for insurance and current coverage on existing insurance for the Community composting site to be investigated.

The Youth exchange programme final report has been submitted. The arrangements for the exchange in Latvianext year are going ahead and two people have agreed to be leaders for this exchange. The South Norfolk Association for Rural Youth Join Europe now has a website, www.snryje.com.

     10. COMMUNICATION

Articles for October Newsletter to include Get Into an active lifestyle, update on ‘My South Norfolk website’, LDF, speeding, advert for handyman and dumping of rubbish at re-cycling centre.

     11. GENERAL DISCUSSION

            No items put forward for discussion

      12. DATE OF NEXT MEETING 8^th OCTOBER 2012

 

NOB meeting closed at 8.35pm

 

            Signed…………………………………………………Date…………

MINUTES of MEETING held on13th August 2012

 

PRESENT  C.Cook(Clerk),  S. Hannant ,  J.Berry, P. Jackson,  L. Chenery,  J. O’Leary

APOLOGIES FOR ABSENCE received from H. Longman, W. Kemp (District Councillor), A. Tomkinson (CountyCouncillor) and M. Ball

1. 1.      DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. L. Chenery declared an interest in land onTithe   Barn Lane and S. Hannant declared an interest in item 6 on the agenda.
2. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 9^th July 2012 were  agreed as a true representation of meetings

Proposed by J. Berry seconded by J. O’Leary

1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Report from Police that there were no reported crimes in July. Mobile Police Office has been discontinued.

Loddon Safer Neighbourhood Team is operating a surgery following the route of the local mobile library on 5^th September.  Article to newsletter and poster to notice board

J. O’Leary reported that Village Hall committee have received tenders for the renovation work and will be having a stall at Raveningham fair

Allotment Assn are investigating the possibility of establishing a conservation area on the waste ground in the allotment land corner ofTithe Barn Laneand Church Rd. Awaiting quotes for clearance of land

There is a meeting to progress the NCC good neighbour scheme this week and the current plan is to commence on the 1^st September.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

A Working party was arranged for Sunday 19^th commencing at 10am to resolve the low/medium risk items from the play area inspection, listed in the July minutes. 1^st item on list (repainting edges of VH steps) will be done by VH committee.

Draft Agreement between PC and Bowls Club regarding payment of Anglian Water invoices, circulated with Agenda, was discussed.

Proposed by J. O’Leary seconded by P. Jackson that this agreement be accepted. S. Hannant signed agreement on behalf of Parish Council.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

The fence and hedge to the forge on the corner ofBeccles Roadopposite the pub has been dealt with apart from part of fence has collapsed. Clerk to resolve.

Problem with overgrowth onLow Rdfootpath has been added to the rangers visit list of requirements together with clearance of weeds in gutters onBeccles Rd,Church RdandLinks Way.

The unauthorised pathway across land to rear of Norman Close has been reported to Broadland Housing and they have said they will communicate with residents of Norman Close and repair fencing

Footpaths are now the responsibility of Highways and hopefully will be dealt with through the Rangers on their pre-planned visits to the village, time and manpower permitting.

Highways have asked if there are any volunteers who will help in the clearance of footpaths in the future. This was discussed and an article to the Newsletter was suggested to try an establish a group of volunteers who would commit to an amount of time per month to be involved in village projects in general rather than specifically on footpath clearance.

1. 7.      PLANNING

Situation regarding possible unauthorised building work onLow Rdhas been reported to Planning Dept through online system

The planning regulations regarding static caravans had also been queried by a resident.

A query was also raised regarding the size of building extensions allowable without planning permission.

8.  CHEQUES

K. Cox                         Wardens wages                                    £38.00

NTTVH                       Hire of Hall                                           £9.50

Anglian Water              Allotments                                            £125.76

Proposed by J. O’Leary seconded byS. Hannant that cheque payments be authorised.

The request fromYareValleyand District Citizens Advice Bureau for a donation was considered.  As we normally donate to the local Beccles CAB it was agreed not to make a donation at this time.

9. PARISH PLAN

Community composting in operation with some problems with people dumping garden waste on site. Article to Newsletter in this respect.

 10. COMMUNICATION

Articles for September newsletter to include visit of Safer Neighbourhoods Team, request for volunteers and community composting.

     11. GENERAL DISCUSSION

No items for discussion.

            J. O’Leary gave apologies for September Meeting

     12. DATE OF NEXT MEETING 10^th SEPTEMBER 2012

 

NOB meeting closed at 8.05pm

 

Signed………………………………………………date…………………………..

THURLTON PARISH COUNCIL

 

MINUTES of MEETING held on9th July 2012

 

PRESENT  C.Cook(Clerk),  H. Longman, S. Hannant ,  J. Berry, M. Ball, P. Jackson,  L. Chenery,  J. O’Leary, W. Kemp (District Councillor) and D. Boggis (Police)

 

1. 1.      APOLOGIES FOR ABSENCE received from A. Tomkinson (County Councillor)
2. 2.      TO ADOPT NEW CODE OF CONDUCT

Proposed by P. Jackson seconded by J. O’Leary that we adopt SNC model code of conduct. Declarations of interest forms need to be completed and returned to Clerk as soon as possible

1. 3.       DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. None declared
2. 4.    MINUTES  OF  THE PREVIOUS  MEETING held on 11^th June 2012 were  agreed as a true representation of meetings

Proposed by  P. Jackson seconded byS. Hannant

1. 5.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

D. Boggis reported no crimes in June.

The chairperson asked that the Youth exchange discussion be brought forward on the agenda such that D. Boggis could be involved.

H. Longman reported that the exchange held at the Waveney River Centre was a success in terms of the outcomes stated in our application; however, because of late information about involvement of participants and leaders, she was personally left trying to manage the organisation and administration while also acting in the role of leader. She thanked Martin Ball for his support in managing the finances and Ann O’Leary for leading the trip to Dunwich and Southwold and preparing the tour of the Aldeby Millennium Stones.

In order to be able to continue our involvement with the exchange in the future, there will be a meeting on 18^th July between Heather Longman,Sam Moon of Momentum and Robin Konieczny, NCC Youth Worker, to begin the process of setting up a wider based youth organisation so that any project or group who is involved with helping young people, will have access to information, resources and support.

W. Kemp (District Councillor) reported on the setting of priorities associated with the Neighbourhood funding scheme

Village Hall planning application has been made and currently being advertised  and has been received by P.C. Quotes have been requested for the works involved.

Allotment Assn are investigating the possibility of establishing a conservation area on the waste ground in the allotment land corner ofTithe Barn LaneandChurch Rd.

As the water company have fitted a new meter for water supplies to Allotments/Bowls Club the Bowls Club are considering fitting their own meter such that there contribution to the water bill can be calculated.

Their suggestion is that they pay ½ the standing charges and then pay for their own usage using their meter. As there were no objections to this suggestion Clerk will draw up a formal agreement.

J. O’Leary reported that next meeting of the good neighbour scheme group is on 24^th July and that the plan is to start scheme on the 1^st September.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Play Area inspections for 2012 have been completed. Areas of low/medium and medium risk which require attention are:-

1. Access steps (to VH) Repaint edge of steps (L/M).

2. General Surface level molehills(L/M)

3. Pathways Raise level of grass to avoid trip hazard(L/M)

4. Self close gates – one needs attention (L/M)

5. Remove remains of bin – trip hazard (L/M)

6. Rocker/Seesaw toddler area Surface is lifting (L/M)

7. 5-A-Side Goal Posts Post rotten and movement in joints(M)

8. Rocker/Seesaw phase 4 – missing caps at footrests (L/M)

It was agreed that when fencing arrives a working party will be arranged to resolve above issues and to install fencing. Item 1 will be dealt with by Village Hall committee.

1. 6.      HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

The fence and hedge to the forge on the corner ofBeccles Roadopposite the pub is causing a serious obstruction to drivers and pedestrians. The fence is collapsing and the hedge is overgrown and exceeds the height limit for visibility.  The Clerk has written to owner of property and, as there was no response, has past on complaint to Highways Dept.

A complaint regarding overgrowth onLow Rdfootpath was discussed. NCC approach to this type of problem appears to be, that because of reduced budgets, they do not have sufficient funds and suggest that if landowner is not prepared to resolve problem then volunteers or contractors employed by PC should deal with the matter.

Residents have constructed a pathway across land to rear of Norman Close and removed part of fence to access same. Clerk to communicate with Broadland Housing and ask them to communicate with their tenants and  possibly fit sign to gate.

1. 7.      PLANNING

Draft letter  to NCC and Gazes reiterating the Councils concern regarding traffic movement was agreed.

The Village Hall Planning Application was discussed. Agreed that PC approve this application.

8. CHEQUES

BT                               Phone and Broadband                          £110.77

Coman Prop Ser          Repair of water main                             £45.00

David Bracey               Play Area inspection                             £72.00

Bowls Club                  Donation                                              £200.00

K. Cox                         Wardens wages                                    £28.38

C. Cook                       Clerks Wages etc                                 £459.86

P. Jackson                    Scales for C. C.                                    £70.98

Cash                            Petty Cash                                            £30.00

NTTVH                       Hire of Hall                                           £9.50

Proposed by M. Ball seconded byS. Hannant that cheque payments be authorised.

9. PARISH PLAN

P. Jackson updated the PC on the community composting project. Grand opening on Saturday14th July. H. Longman recorded a vote of thanks to P. Jackson and E. Betney for their work on this project.

Update on the Youth exchange programme was discussed under item 5 of the agenda.

 10. COMMUNICATION

Nothing to report

 

 

     11. GENERAL DISCUSSION

 A comment was made regarding potential problems regarding sale of land and building work on Low Road. Situation to be monitored.

 

     12. DATE OF NEXT MEETING 13^th AUGUST 2012

 

NOB meeting closed at 8.40pm

 

Signed………………………………………………Date…………………………….

 

THURLTON PARISH COUNCIL

 

MINUTES of MEETING held on 16th April 2012

PRESENT C.Cook(Clerk), S. Hannant ,  J. Berry, M. Ball, P.
Jackson,  L. Chenery,  J. O’Leary

1. 1.
   APOLOGIES FOR ABSENCE received from A. Tomkinson (County Councillor), W.
   Kemp (District Councillor) & from H. Longman.

In
the absence of H. Longman S. Hannant took the Chair

1. DECLARATIONS OF INTEREST – Chairperson asked for any declarations
   of interest. None declared
2. 3. MINUTES  OF  THE
   PREVIOUS  MEETING held on 12^th March 2012
   were  agreed as a true representation of
   meetings

Proposed by J. O’Leary seconded by M. Ball

1. 4. COUNTY/DISTRICT
   COUNCILLORS, COMMUNITY POLICING,
   LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC
   RESPONSIBILITIES -– REPORTS / INFORMATION.

J. O’Leary reported the Village Hall are
progressing improvement but await key dates associated with planning
application.

Church Room is being upgraded to be used
as a cookery school as far the PC are aware. It was agreed that this item
should be removed from the Agenda.

The suggestions of ways to celebrate the
Queens Jubilee were discussed. It was agreed that a meeting should be arranged,
to be advertised in the newsletter and communicated to all organisations in
their invitation to the Parish Meeting, to assess interest in a joint venture.

Allotment Assn are investigating the
possibility of establishing a conservation area on the waste ground in the
allotment land corner of Tithe Barn Lane and Church Rd. They have
e-mailed the Frolic Committee to see if they would like to be involved in light
of their suggestion of an orchard. This is a separate enterprise which will not
interfere with any other events but could be a permanent reminder of the
jubilee year.

A training meeting relating to the NCC
good neighbour scheme has been arranged and will be advertised in May
newsletter .

It was agreed that any advertising
relating to snuggle packs and their distribution should be left until later in
the year.

The plastic sign to advertise the EDP
pride of Norfolk Award and WI forward to the future award in the Notice Board
has been delivered. Clerk to agree placement of original awards in the Village
Hall with M. Ball.

1. 5. MANAGEMENT AND
   MAINTENANCE OF P.C. ASSETS

A core committee of original Playing Field
Assn will continue to raise funds to support ongoing expenses to insure and
maintain the existing Play Area facilities. If Parishioners wish to progress
further major improvements to facilities then they need to come forward and
offer their help in this respect.

Article to newsletter to include thanks to
Mick Erskine and Bruce Longman for Mick’s Challenge which raised £140 towards
Assn funds

Paul Arnold has been communicating with
SMP regarding Ball Park puddling on our
behalf.

The request for a grit bin on Low Rd on the Slip Road
corner was discussed. There is a grit bin about 50 yards away on the next
corner. Agreed that PC include an article to newsletter suggesting that
residents in the area get together to consider the possibilities.

6.
HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Nothing to discuss

1. 7. PLANNING

M. Ball to consider preparing an article
for the newsletter regarding the recent visit to the Gaze Site.

1. CHEQUES

Countryside Sppy         Sleepers
for C.C.                                 £62.85

SNDC                         Dog Bin
Servicing                                 £207.90

Norfolk RCC               Subscription                                         £25.00

NALC                         Subscription                                         £145.71

NTTVH                       Hire of Hall                                           £8.50

C. Cook                       Clerks Wages etc                                 £364.89

HMR&C                      Clerks Tax                                           £92.60

Felix Shoe
Repair         Plastic Sign                                           £46.01

P. Jackson                    Ballast for C.C.                                    £19.13

NFPA                          Subscription                                         £20.00

D. Crisp                       Installing sleepers C. C.                        £80.00

K. Cox                         Wardens wages                                    £62.03

NACS                         Cement etc for C.C.                             £77.94

Proposed by J.
O’Leary seconded by J. Berry that cheque payments be authorised.

A list of the
cheques that were raised outside of the normal procedure for community
composting project was included with agenda. These were dated 23.03.12 and are
therefore included in last year’s accounts.

BT                               Phone and
Broadband                          £96.76

S. Clarke                      Trailer for C. C.                                    £100.00

D. Crisp                       Labour for fencing C. C.                       £100.00

C. Cook                       Screwfix Materials for C.
C.                 £76.95

NACS                         Netting & Posts for
C. C.                     £85.69

A request from
Frolic Committee  for donation towards
expenses was considered. It was proposed by P. Jackson seconded by M. Ball that
the PC donate £100. All agreed

It was proposed
by M. Ball and seconded by P. Jackson
that the  2011/2012 accounts
distributed with the amended agenda are accepted as true record of the Councils
financial transactions for this period. All agreed.

1. PARISH PLAN

Community Composting scheme progressing. Awaiting shed/container before
bins etc can be installed.

An advance planning meeting on the
Youth exchange programme has taken place. This item to be removed from Agenda
until there is further news to report.

10. COMMUNICATION

Articles for May newsletter to include
meeting to progress Jubilee Celebration, good neighbour scheme, drought
information, grit bin, invitation to Parish Meeting etc

11. GENERAL DISCUSSION

No items raised

12. DATE OF NEXT MEETING 14^th MAY 2012 ( AGM

and Parish Meeting)

NOB meeting closed at 8.40pm

 

Signed……………………………

MINUTES of ANNUAL GENERAL MEETING held on  9th
May 2011

PRESENT C.Cook,
H.Longman, J.Berry, S.Hannant, P.Jackson &  J.O’Leary, M. Ball & W. Kemp

As this was a newly elected Council all Councillors present
signed their declaration of acceptance of office. Registration of Interests
document also required within 28 days from each Councillor.

1. APOLOGIES for ABSENCE – A.Tomkinson (County
Councillor)

2. ELECTION OF CHAIRPERSON.
Proposed by J. Berry  seconded by S.
Hannant  that H. Longman be elected as
Chairperson. No other nominations so duly elected.

3. H. Longman signed declaration of office as Chairperson

4. Declarations of acceptance of office required from L. Chenery

5.  MINUTES
OF LAST AGM. Proposed by J. Berry seconded by S. Hannant            that these be accepted as a true
record

6. Election
of Officers.

J. Berry informed meeting that he no longer
wished to be Vice Chairman.

Proposed by  H. Longman seconded by J. Berry that S.
Hannant be elected as
Vice Chairman

C.Cook (Clerk) to continue as
Responsible Financial Officer. H. Longman is Planning advisor. J.O’Leary, H.
Longman & M. Ball are P.C. representatives on the Village Hall Committee.  L.Chenery, S.Hannant , P.Jackson and H.
Longman are representatives on the Playing Field committee . M. Ball & J. Berry
are internal auditors. H. Longman , J.Berry
and L.Chenery  to be cheque signatories.
Newsletter to be edited jointly. Play Area Warden is K.Cox, TreeWarden  is J. Pennington and Emergency Co-ordinator is
B.Longman with C.Hannant as his deputy.

7.Cheques.

9.05.11        Broker Network        PC Insurance                            £1168.51

9.05.11        C. Cook                    Photocopies N/L & Anti V       £51.21

9.05.11        NTTVH
Hire of Hall                               £8.50

9.05.11        Cash                         Petty Cash                                £30.00

9.05 11        K. Cox                      Wardens Wages                       £35.58

Authorisation of Cheques proposed
by S. Hannant  seconded by  J. Berry

Permission given to Clerk to purchase plants and compost for planters.

8. 2010/2011 Accounts

Proposed by S. Hannant
seconded by J. O’Leary that accounts as circulated be agreed

N.O.B. meeting closed at
7.50pm  

SIGNED…………………………………..                   DATE……………………….

MINUTES of PARISH MEETING held
on 9^thMay 2011

PRESENT
H.Longman, C.Cook,  J.Berry,
S.Hannant, M. Ball J.O’Leary, P. Jackson
W. Kemp (District Councillor) J. Pennington (tree warden)&  one member
of public

 

1. APOLOGIES FOR ABSENCE received from A.Tomkinson (County Councillor)

2.PARISH COUNCIL REPORT.
H. Longman  reported
results of A.G.M. Officers elected:- H. Longman (Chairperson), S.
Hannant   (Vice Chairman), etc. She gave a report on the
activities of the P.C. for the previous year and commented on ongoing projects
and finances.

Having given her report H.
Longman left the meeting as she was unwell. S. Hannant took the Chair.

3. REPORTS FROM LOCAL ORGANISATIONS

DISTRICT COUNCILLOR  W. Kemp (District
Councillor) gave a report on SNC

COUNTY COUNCILLOR A. Tomkinson (County Councillor) had sent a written report giving
information on his year as County Chairman and generally on NCC budgets etc

POLICE E-mail received
summarising crime statistics for the last Year

MOTHERS UNION Sarah
Will had sent a report outlining last and the coming years activities

CHURCH/ PCC Nick Will
had written regarding the re-roofing of the Church and events

PLAY AREA ASSOCIATION
Activities of the Play Area Assn had been included in the Chairpersons report

THURLTON AND DISTRICT W.I. The annual WI report was read out.

THURLTON BOWLS CLUB Written report read out

AMBLERS CLUB Martin
Ball reported on the Amblers Club activities and programme

BALLROOM DANCING Marina Ball reported on groups activities.

TREE WARDEN Jeff Pennington reported on his discussions with the Parish
Council and the Allotment Assn and replacement of the Millennium Oak

VILLAGE HALL J. O’Leary informed the meeting of changes to the committee,
thanked the outgoing members and commented on the actions and fund raising of the
new committee.

THURLTON AND DISTRICT HORTICULTURAL CLUB C. Cook reported on membership
and the Club activities.

THURLTON AND DISTRICT ALLOTMENT AND LEISURE GARDENERS ASSN P. Jackson updated
the meeting of the activities of this newly formed organisation.

YOUTH CLUB & YOUTH EXCHANGE H. Longman had commented on these in her
Chairpersons report.

LITTER PICKING Martin Ball gave information on his experiences with the
litter picking around the Village and was thanked for his work.

AOB

Paul Jackson suggested that the written reports should be included on the
Parish Council web site .

N.O.B. Meeting closed at 8.45 p.m.

SIGNED……………………………….              DATE…………………………..

 

MINUTES of MEETING held on 12^th
March 2012

PRESENT C.Cook(Clerk),
H. Longman, S. Hannant ,  J. Berry, M. Ball, P.
Jackson, J. O’Leary  L. Chenery, W. Kemp & A.
Tomkinson and PCSO K. Nightingale

1. 1. APOLOGIES FOR ABSENCE received
   from A. Tomkinson (County Councillor)
   for late arrival
2. 2.
   DECLARATIONS
   OF INTEREST – Chairperson asked for any declarations of interest. None
   declared
3. 3. MINUTES  OF  THE
   PREVIOUS  MEETING held on 13^th February 2012
   were  agreed as a true representation of
   meetings

Proposed by S. Hannant  seconded by J. Berry

4. COUNTY/DISTRICT
COUNCILLORS, COMMUNITY POLICING,
LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC
RESPONSIBILITIES -– REPORTS / INFORMATION.

PCSO K. Nightingale gave an update on SNT
Members and organisation of response and communication aided by the use of new
technology. He gave information on the crime statistics over the past
year.

A. Tomkinson (County Councillor) commented that
there had been no      increase in
Council Tax

W. Kemp (District Councillor) commented
that the joint core strategy will progress as planned. He also outlined the
background to the new initiative which will encourage parishioners to have
their say and get involved in shaping the services delivered in their
community.

Village Hall had their AGM at the end of
February. Main priority is to progress the planned renovations.

Queens Jubilee celebrations suggested so
far include a diamond shaped orchard, some planting/display on VH front bank
and the annual fete/five a side.

WI has offered their help/involvement

Horticultural Club will plant planters with a
red, white and blue theme in the spring.

Steering group has been established to
progress the NCC good neighbour scheme.

Winter Warmer Packs (30) have been
received. Only a few have been issued. It was suggested that these are stored
for distribution next winter.

EDP pride of Norfolk Award and WI forward
to the future award. The display   of a
sign in the Notice Board and display of actual plaques in the VH was suggested
at the last meeting. A proposed layout was presented for the Notice Board sign.
Costs would be £72 (Brass) and £46 (Plastic). Clerk will change layout of
plaque and e-mail to Councillors. If there are no objections or further changes
Clerk will order plaque in green plastic.

5. MANAGEMENT AND
MAINTENANCE OF P.C. ASSETS

The AGM of the playing field
assn did not occur. Article to newsletter.

6.
HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Footpath by Rectory and on Low Rd are now passable

7. PLANNING

Application from M. Gaze and Co Ltd
regarding consolidation of retrospective and new development. A letter of
objection from Maurice & Caroline Leybourn of Mill Rd was circulated.

8. CHEQUES

C. Cook                   Photocopies newsletter etc                    £92.20

Postcrete for Community Composting

NTTVH                       Hire of Hall                                           £8.50

NACS                         Materials for compost bins                    £614.97

CountrysideSupplies    Materials for compost bins                    £230.17

C. Barber                     Shredder                                              £600.00

Paul Mitchell Sacks      Sacks for composting                           £234.00

K. Cox                         Wardens wages                                    £45.60

Cash                            Petty Cash                                            £30.00

Cheques which
are required to progress the Community Composting project are included on the
above list. These will then be issued subject to receipt of grant monies

Proposed by S.Hannant  seconded by  J. Berry that cheque payments be authorised.

It was agreed
that Clerk can raise cheques outside of meetings for other materials etc for
the Community Composting Scheme

9. PARISH PLAN

Some of fencing for the Community Composting area has been installed.
Steering group meeting to be arranged.

Under half of the Environmental improvement grant has been spent. An
article to newsletter and letter sent out by Aran Services has resulted in a
number of new enquiries.

An advance planning meeting for this
Years Youth exchange visit happened this weekend

10. COMMUNICATION

The details of a Motor Vehicle Course for
16-18 year olds to be included in the April newsletter.

Articles for April newsletter to include
police information, playing field AGM & community composting etc

11. GENERAL DISCUSSION

Nothing put forward for discussion

12. DATE OF NEXT MEETING 16^th APRIL 2012

NOB meeting closed at 8.30pm

 

Signed………………………………………………………..Date……………………

THURLTON PARISH COUNCIL

MINUTES
of MEETING held on 13^th February 2012

PRESENT C.Cook(Clerk),  H. Longman, S. Hannant ,  J. Berry, M. Ball, P.
Jackson,  L. Chenery & W. Kemp

1. APOLOGIES FOR ABSENCE received
from J. O’Leary & A. Tomkinson (County Councillor)

2. DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest.  None declared

3. MINUTES  OF  THE PREVIOUS  MEETING held on 9^th January 2012 were  agreed as a true representation of meetings

Proposed by   S. Hannant seconded by M. Ball

4. COUNTY/DISTRICT COUNCILLORS,
COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS
WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor) had nothing
to report

M. Ball reported that the Village Hall had
a successful Burns night and are organising another Music Quiz in March. They
are awaiting quotes for renovation work etc.

Steering group has been established to
progress the good neighbour scheme. J. O’Leary is co-ordinating and they have a
meeting this week. Article to Newsletter.

It was agreed that we order 40 snuggle
packs if these are still available. Article to newsletter.

2011 EDP pride of Norfolk Award and WI
forward to the future award.  Clerk to
get quote for brass/plastic sign to fit to top of PC Notice Board. Actual
plaques could then be displayed in the Village Hall

5. MANAGEMENT AND
MAINTENANCE OF P.C. ASSETS

The AGM of the playing field
assn is on 29^th February. Clerk to copy skate board park petition to
H. Longman and P. Jackson.

6.  HIGHWAY/TRAFFIC
CALMING/FOOTPATH MATTERS
Article to newsletter re filling of grit
bins suggesting that residents who are spreading the grit either report to Clerk
when bins are getting low or they can request a refill themselves.

Reported that fallen trees are restricting
access to the footpath by the Rectory. Clerk to investigate.

There appears to be an increase in
parishioners allowing their dogs to defecate paths and banks. Article to
newsletter.

7. PLANNING

The retrospective application for retention
of air source heat pump at Priory Farm House, Low Road was considered. No
objections

The application from M. Gaze and Co Ltd
regarding consolidation of retrospective and new development was discussed.
Although there are no objections to the retrospective and new applications on
site it was agreed that the following questions, concerns and suggestions
should be presented. Question when the public open day will occur. Express
concern over proposed increase in HGV movement on Thurlton Rd and suggest that
this highway is not designed for two way HGV traffic and that a voluntary one
way system be introduced returning on the B 1136.

Mr & Mrs  Brigg’s application for first floor extension
to 1 Meadow Close etc was considered. Agreed that PC approve as there are no
material planning objections.

The additional site on College Rd put forward in
the Development Plan Document was discussed. Planning permission for this site
has previously been refused. One of the reasons was the access from College Road to Beccles Road. This problem still
exists and needs to be addressed.

Planning approval received for Community
composting on the Allotments

8.CHEQUES

Anglian Water              Allotment Water Rates              £24.86

C. Cook                       Photocopies newsletter             £22.20

NTTVH                       Hire of Hall                                           £8.50
Proposed by S. Hannant   seconded by M. Ball that cheque payments be authorised.

9.PARISH PLAN

Planning permission received for Community Composting Site. Extension on
time to spend money approved. Steering group to progress.

Approximately half the Environmental improvement grant has been spent.
Article to newsletter to encourage further applicants. H. Longman attending
meeting this week.

Youth exchange programme funding has been approved. Advance planning meeting has been arranged in March.

10. COMMUNICATION

Articles for March newsletter to include police scam information, community  composting,
grit bins, Dog waste, recycling centre, good neighbour scheme, snuggle packs, Water
Pollution and Fuel Poverty awareness

11. GENERAL DISCUSSION

Nothing to discuss

12. DATE OF NEXT MEETING 12^th MARCH 2012

NOB
meeting closed at 8.30pm

Signed………………………………………..Date………………………