2014 Minutes

8th December 2014 Minutes

MINUTES of MEETING held on 8th December  2014

 

PRESENT  C.Cook(Clerk), H. Longman, S. Hannant , P. Jackson,  M. Ball,  J. Berry,   L. Chenery,  and  W. Kemp (District Councillor) and 7 members of the public

  1. APOLOGIES FOR ABSENCE received from J. O’Leary & M. Somerville (County Councillor)

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. L. Chenery declared an interest in development to rear of Norman Close

  1. MINUTES OF  THE PREVIOUS  MEETING held on 10th November  2014 were  agreed as a true representation of meetings

Proposed by J. Berry seconded by M. Ball

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.
  2. Kemp (District Councillor) said his comments are relative to agenda items.

Village hall.Grant applications to be progressed for car park. Grant funding of £10,000 is being applied for from Awards for All, leaving £13,000 to be raised. Planning Approved with conditions, (3 years and in accordance with submitted plans.).

Rails and notice board have been installed. Thanks to Heather Longman, William Kemp and Playing field association for funding this project.

MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Request from Jenny Howell of Mill House to close Mill Lane for one day for dead trees to be removed agreed. Need to avoid Wednesday. Toby Hannant to be asked to deal with overgrowth the other side of Mill Lane during closure. Clerk to liaise with Jenny Howell.

Outdoor Gym and access paths will cost approximately £17,000. Grant funding from NPFA has been applied for but no response. Application to WREN has been sent.

Some questions from WREN have been answered and the application will hopefully go to the panel and then to the Directors in April. (Planned start date amended).

Purchase of further wet pour repair kit to repair edges to the toddler area has been suggested and needs to be progressed. Wet pour kits are £75 plus VAT for 40mm deep patch *1m2.

Bruce Longman has suggested a cheaper and more permanent solution as per sketch but this would be labour intensive and would rely on willing helpers. We need establish costs to implement this suggestion

It was agreed to ask John Reader, (outdoor gym and paths), if he has any other suggestions.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Beccles Road has been re-surfaced . Problems re puddling have been reported to highways. They have forwarded our complaint to their contractor. Await response/action

We received an e-mail from M. Johnson regarding the flooding problems on Crossways Corner. Clerk has e-mailed Highways asking for information on their intensions in this respect. No response as yet.

Clerk e-mailed Richard Bacon, following his communication re giving town and parish councils more control over setting speed limits, forwarding Heathers comments re speed limits at the primary school and the B1136 at Crossways.

Clerk was asked to get prices for SAM2 (Speed Awareness Message) which flash up vehicle speeds. Cost is usually between £2600 and £4000 and under the Parish Partnerships scheme NCC would fund up to 50% . Clerk has e-mailed other local councils regarding their support in a joint sharing venture in this respect. W. Kemp (District Councillor) reported that other local parish councils have had this item on their agendas. Clerk to contact the other local councils in this respect.

  1. PLANNING

The planning application 2014/2222 for a development of 27 properties on Beccles Road site adjacent to College Road was discussed. Their were 7 members of the public present all of whom were opposed to this application. The application was discussed; Heather Longman outlined her personal response and reported on her attendance at the Local Plan hearing. Comments from members of the public and W. Kemp (District Councillor) were discussed and it was agreed that the Parish Council response would be against the application. H. Longman to prepare response.

The Parish Council had received a letter from the School objecting to the comment in the newsletter that they are at full capacity. The Parish Council has apologised to the school and asked for information on their current situation regarding capacity.

To  planning application C/7/2014/7028 from Crossways Farm was discussed. Retention of topsoil bund, walls, hardstanding and vertical storage tank, repositioning of vertical storage tanks, variations to secondary containment structure and lagoon, and a replacement drainage ditch. This was agreed but clerk was asked to enquire whether any of proposals will alleviate flooding at Crossways Corner.

  1. CHEQUES

SLCC                          Subscription                                                     £103.00

NTTVH                       Hire of Hall                                                           £9.50

Broadland Products      Railing and sign                                     £876.00

  1. Cook Newsletter, Petty Cash, Plants   £92.40

Proposed by S. Hannant  seconded by J. Berry that cheque payments be authorised.

The  request from E. Bentney for donation to Pre-School from community composting credits was considered. Agreed in principle but would like some idea of what donation would be used for.

  • PARISH PLAN

 

To review Parish Plan following open meeting on 9th July.

It has been suggested that from information received we plan a short questionnaire and include in a future newsletter and use results to update Parish Plan. Questions could include Highway safety and speed limits, provision for young people, (e mail from Youth Advisory Board re provision for sports activities for young people). future development in the village and perhaps a statistical section, (age ranges, employment, etc.) and any further facilities that people would like. H. Longman asked that Councillors consider this for inclusion in the February newletter. H. Longman will prepare a first draft and would welcome any comments, additions etc.

  1. COMMUNICATION

Further to discussions at the last meeting regarding tree warden Amanda communicated that Jeff has obtained and delivered shrubs/trees for the wildlife area. Following a letter I sent regarding his tree warden activities he rang and said that he is still active but because of his personal situation he is unable to attend PC meetings. I suggested that he communicate by e-mail periodically which he agreed. Situation to be considered at AGM in May when voluntary posts are agreed.

Proposed dates for 2015 meetings were agreed.

Letter received from community payback group regarding possible projects. Clerk to forwad information for Councillors consideration.

  • GENERAL DISCUSSION

 

Nothing raised.

  1. DATE OF NEXT MEETING 12th JANUARY 2015          

NOB meeting closed at 8.45pm

 

Signed………

10th November Minutes 2014

MINUTES of MEETING held on 10th November  2014

 

PRESENT  C.Cook(Clerk), H. Longman, S. Hannant , P. Jackson,  J. Berry, J. O’Leary  L. Chenery,  W. Kemp (District Councillor) and A. Calver.

  1. APOLOGIES FOR ABSENCE received from M. Ball

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interestL. Chenery declared an interest in development to rear of Norman Close

  1. MINUTES OF  THE PREVIOUS  MEETING held on 13th October  2014 were  agreed as a true representation of meetings

Proposed by J. Berry seconded by J. O’Leary

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police – E-mail received from police and forwarded to Councillors. No reported crimes in Thurlton in the last month.

  1. Kemp (District Councillor) said his comments are relating to agenda items and will be put forward later on the agenda

Village hall – Planning application for car park resurfacing has been approved with conditions. Grant applications to be progressed. . Village Car Park fund raising raffle tickets are on sale.

A.Calver commented on car park plans and wildlife area planned for banks to car park Details for wildlife area in notice board at bottom of village hall steps. J. O’Leary thanked Amanda on behalf of V.H. committee for her work in this respect. Suggested that Amanda prepare an article for newsletter.

Discussion took place regarding tree warden duties. Clerk to contact tree warden with regard to current situation

Order has been placed for rails and notice board. Funding from playing field association (£500) and  W. Kemp (District Councillor) £300 has been received.  Rails and notice board should be installed in the near future.

MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Outdoor Gym and access paths will cost approximately £17,000. Grant funding of £10,000 from NPFA has been applied for. Application to WREN has been prepared and sent.

The application will be assessed and then sent to the regional advisory panel who will decide whether it should go to the WREN board for approval. The display shown in the shop, pub and village hall generated about 90 supportive comments which should help our application.

Purchase of further wet pour repair kit to repair edges to the toddler area has been suggested and needs to be progressed. Clerk to obtain prices for wet pour repair kits

Defibrillator now registered with Ambulance service and therefore is up and running. Awareness training session occurred on 20th October. Disappointing attendance

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Beccles Road has been re-surfaced . Problems re puddling have been reported to highways. They have forwarded our complaint to their contractor. Await response/action

It was agreed that we communicate with Richard Bacon following his communication re giving town and parish councils more control over setting speed limits

To consider the Parish Partnership Scheme for local highway improvements and provision of speed awareness equipment discussed. Clerk to contact Aldeby and Haddiscoe Parish Councils regarding a joint venture

  1. PLANNING

Application for properties to rear of Norman Close has been re-submitted. 2014/2077 . Response filed as for previous application.

The situation regarding the site specifics on the latest Local Plan consultation was discussed at previous meetings. It has been agreed that we  to speak to the Inspector directly at the hearing on  Monday 17th November 2.00pm.  H. Longman will speak at the hearing on behalf of the Parish Council and Dick Smith will also speak. H. Longman  will include concerns re ‘Urban’ development in a rural village, doubts about deliverability, traffic movement concerns and the proposed estate being both out of character with the village development and totally against the preferred options that the Parish Council put forward for smaller sites

  1. CHEQUES

CPRE                          Membership                                                       £36.00

NARS                          Donation                                                            £25.00

NTTVH                       Hire of Hall                                                           £9.50

CHT                            Spare Defrib pads                                              £28.00

  1. Cox Play area warden wages   £27.34
  2. Cook Photocopies newsletter   £22.80

TA&LGA                    Rent of allotment                                                 £22.00

Proposed by S. Hannant seconded by J. O’Leary  that cheque payments be authorised.

The   proposed budget and precept for 2015/16 was discussed. It was proposed by H. Longman seconded by S. Hannant that budget included a £500 donation to V.H. Car Park resurfacing. All agreed.

It was then agreed that Precept for 2015/16 remains at £6000

  • PARISH PLAN

 

To review Parish Plan following open meeting on 9th July.

It has been suggested that from information received we plan a short questionnaire and include in a future newsletter and use results to update Parish Plan.

Questions could include Highway safety and speed limits, provision for young people, (e mail from Youth Advisory Board re provision for sports activities for young people).

future development in the village and perhaps a statistical section, (age ranges, employment, etc.) and any further facilities that people would like.

  1. COMMUNICATION

Articles for December newsletter to include Appeal for Village Car Park resurfacing. Support for Christmas raffle in this respect. V.H. wildlife area, pumpkin competition, plea for volunteer to be V.H. treasurer, Happy Xmas etc and Defibrillator meeting.

.

  • GENERAL DISCUSSION

 

Letter to police suggested regarding horses escaping from inadequate fenced enclosures agreed.

Suggested that P.C. have a facebook page to promote events to be investigated

  • DATE OF NEXT MEETING 8th  DECEMBER 2014

 

  1. O’Leary gave apologies for this meeting

NOB meeting closed at 8.30pm

 

Signed………………………………………………….

13th October 2014 Minutes

MINUTES of MEETING held on 13th October  2014

PRESENT  C.Cook(Clerk), H. Longman, S. Hannant , P. Jackson,  M. Ball,  J. Berry, J. O’Leary  L. Chenery,  and  W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from M. Somerville (County Councillor)

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. L. Chenery declared an interest in local plan

  1. MINUTES OF  THE PREVIOUS  MEETING held on 8th September  2014 were  agreed as a true representation of meetings

Proposed by J. Berry seconded by J. O’Leary

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,    LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

E-mail received from police and forwarded to Councillors. No reported crimes in Thurlton in the last month.

  1. Kemp (District Councillor) commented on his grant towards rails and signs for VH and the change to recycling to include bottles etc. Agreed that, following some requests, we should encourage residents to continue to use the glass recycling bins on the Village Hall car park. Article to newsletter.
  2. Somerville (County Councillor) e-mailed giving her apologies and commented regarding flooding on Crossways Corner during recent heavy rain. She has asked Highways to ensure culverts are cleared. She has also asked for an update on the Broadband situation in our area which is a real black spot and she hopes that some new funding might help early in 2015. Karen O’Kane is the person charged with this onerous job and she is always happy to come out and talk to Parish Councils and explain specifics. Agreed that Karen should be invited to attend a PC meeting. A funding opportunity has become available from the highways budget. This is to support Parishes who are experiencing speeding in their area. They can make available some money to support Speed activated signs. It would be matched funding, but NCC could provide 50% of the cost and it was suggested that we enquire of Haddiscoe and Norton PC’s if they would be interested in joint funding of a mobile system. Prices will be obtained for fixed and mobile systems

Planning application has been presented to SNC for Village Hall car park resurfacing. Grant applications to be progressed. Grant funding of £10,000 will be applied for from Awards for All, leaving £13,000 to be raised.

Order has been placed for rails and notice board. Await confirmation of deliver and installation.  Await the funding from playing field association (£500).  W. Kemp (District Councillor) has offered funding from his budget (£300)

MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Outdoor Gym and access paths will cost approximately £17,000. Grant funding of £10,000 from NPFA has been applied for. Application to WREN will made later. Letters of support received from Beccles and Loddon Medical Centres. Consultation forms need to be completed.

Items still outstanding from this years play area inspection report included replacement end caps. These have been received and fitted. Bolt caps missing on toddler area equipment have been replaced with polyfiller as suggested at previous meeting. There is a bolt missing on one of the springy things in the toddler area. Extra nuts have been assembled to the bolts securing the new benches following comments in yearly inspection report and removal of bolts on one of the benches.

Purchase of further wet pour repair kit to repair edges to the toddler area has been suggested and needs to be progressed. Clerk to obtain prices for wet pour repair kits

 

Defibrillator now registered with Ambulance service and therefore is up and running. Awareness training session arranged for 20th October in Village hall at 7pm. Posters required to advertise.

New dog bin which has far more robust hinge mechanism has been fitted. Thanks to Simon Hannant

Queens Head will have a firework display on the site behind the pub but with no bonfire this year.

It was agreed that Horticultural Club can plant two commemorative trees on Links Way amenity area.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Beccles Road has been re-surfaced . Problems re puddling have been reported to highways. They have forwarded our complaint to their contractor. We await response.

We asked for information regarding reinstatement  of lining and cats eyes on Beccles Road following resurfacing. Informed that NCC will only maintain cats eyes on A & B Roads. Beccles Road is now a C road.  Lining is due to be upgraded but there is a significant delay on the reinstatement post Surface Dressing for which Highways apologise.

The sign defects at the crossways crossroads have been programmed for repair as have refreshment of junction lines

Installation of a no overtaking line system can only come about as a result of a road safety study. No reported injury accidents at the crossroads in last 5 years so no reason to request a study. Clerk asked  M. Somerville (County Councillor) for her support in this respect which she offered but suggested that to progress a road safety study we would details of all the near accidents in recent years which we do not have. There have been improvements in the visibility splays at this junction.

  1. PLANNING

Planning application for resurfacing of Village hall car park was approved

5 year planning permission has been given for Low Rd travellers site.

Application for properties to rear of Norman Close was withdrawn but has now been re-submitted (2014/2077). It would help if there was stronger support for this site to use in representations to Local Plan Inspector on Monday 17th November.

  1. CHEQUES

BT                               Phone and Broadband                                      £142.94

NTTVH                       Hire of Hall                                                           £9.50

Sutcliffe Play                 Parts to repair play equipment                 £44.73

  1. Cox Play area warden wages  £29.45
  2. Barber Grounds Maintenance £550.00
  3. Cook Clerks Wages, Newslettersetc        £398.03

HMRS                         Clerks Tax                                                       £100.75

Proposed by  S. Hannant  seconded by  L. Chenery   that cheque payments be authorised.

It was agreed that PC donate £25 to Norfolk Accident Rescue Service. Proposed by S. Hannant seconded by L. Chenery .

  • PARISH PLAN

 

To review Parish Plan following open meeting on 9th July.

It has been suggested that from information received we plan a short questionnaire and include in a future newsletter and use results to update Parish Plan.

  1. COMMUNICATION

Articles for November newsletter to include update on defibrillator, Youth Club, Bottle bank,  Dog Waste, Redwings collecting escaped horses and Village Car park

  • GENERAL DISCUSSION

 

Suggested that we invite Amanda to next meeting to discuss proposed wildlife area etc.

  • DATE OF NEXT MEETING 10th  NOVEMBER 2014  

 

 NOB meeting closed at 8pm

Signed………………………………………………….Date……………………..

11th August 2014 Minutes

MINUTES of MEETING held on 11th August 2014

 

PRESENT  C.Cook(Clerk), H. Longman,  S. Hannant ,  M. Ball,  J. Berry, J. O’Leary  and W. Kemp (District Councillor) and R. Smith

  1. APOLOGIES FOR ABSENCE received from P. Jackson, M. Somerville (CountyCouncillor) and L. Chenery

2 .DECLARATIONS OF INTEREST

    Chairperson asked for any declarations of interest. None declared

  1. MINUTES  OF  THE PREVIOUS  MEETING held on 14th July 2014 were  agreed as a true representation of meetings

Proposed by M. Ball seconded by J. Berry

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police. No report

W. Kemp (District Councillor) commented that most of comments he has are relating to    items on the Agenda.

Village hall. It has been agreed that the car park renovation and sign and handrails will be split as separate projects. PFA will contribute £500 and W. Kemp (District Councillor) will contribute £300 from his funding allocation to the sign and handrail. Agreed that these are ordered. Cost of car park re-surfacing will be approximately £23,000. Grant funding of £10,000 will be applied for from Awards for All, leaving £13,000 to be found. Suggested that regular users to be asked for contributions. Agreed that Parish Council should lead the fund raising and would apply and pay for the planning application. Agreed that Clerk could raise cheque outside of meeting for the planning application fee.

MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Replacement end caps have been ordered. It would appear that these have been deliberately removed. Article to newsletter suggested.  Suggested that we use pollifiller to replace bolt caps. Purchase of further wet pour repair kit to be progressed.

Signs and paths could form part of outdoor gym application to WREN

Outdoor Gym and access paths will cost approximately £17,000. Grant funding of £10,000 from NPFA for equipment is being applied for. Application to WREN will be made later. Consultation evidence will be required for this grant application and it was suggested that we advertise in newsletter and ask for support from our local medical centres etc.

Defibrillator and cabinet have arrived. Cabinet has been fitted.  M Erskine has offered to provide an electrical supply free of charge. Once fitted we need to arrange awareness training and registration with the ambulance service. Shaun Corbett of Links Way has volunteered to be our Community Coordinator and Ian has offered to be his deputy.

Request from Nick Will regarding an additional dog bin was discussed and it was agreed that the PC do not have funds to progress this as we have recently replaced dog bin at top of Sandy Lane at a cost of £210 and there is now a need to replace bin by pub. Agreed that we order the Fido Bin from Glasdon as this looks to have a more robust hinge mechanism.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Beccles Road has been re-surfaced . There are some problems with this work and a letter to highways to be progressed.

  1. PLANNING

Conditions of the Planning Permission granted to the waste recycling centre at Crossways Corner include work to improve the visibility splay at the junction. This has been started and does improve visibility. Signage and road markings and replacement of broken signs were suggested to Highways. Some of these are programmed but the suggestion of ‘no overtaking’ double white line system was refused on the basis that these can only come about as a result of a road traffic survey. Suggested that we communicate with M. Somerville (CountyCouncillor) regarding this and regular flooding problems at this junction.

The planning application for 7 properties to rear of Norman Close was discussed. This has to be considered with regard to the distribution of properties as part of the service village requirements of up to 20 properties. In view of the PC previous representations with regard to the local plan it was agreed that the PC approve this application as it would be part of the PC preference for small developments on smaller sites rather than one large development on Beccles Road. Letter to be sent to some residents asking for their support of |PC proposals.

The situation regarding the site specifics on the latest Local Plan consultation was discussed at previous meetings. It has been agreed that we need to speak to the Inspector directly at the appropriate stage.  Inspector has indicated that this will probably not be until Oct/Nov.

  • CHEQUES

 

Glasdon                        Replacement Dog Bin                           £210.00

NTTVH                       Hire of Hall                                                          £9.50

RAV MAG                  Insertions of newsletter                           £50.00

Aon UK LTD               Good Neighbours Insurance                             £ 174.86

K. Cox                         Wardens Wages                                               £35.21

Proposed by  M. Ball seconded by J. Berry that cheque payments be authorised.

Agreed that Annual donation to Church to be added to September cheque list.

  • PARISH PLAN

 

An open Morning event was held on Wednesday 9th July at which details of proposals for 26 housing developments on Beccles Rd and details re Gazes plans to improve visibility splays were on display. Information on Defibrillator, Good Neighbours Scheme & Mothers Union etc were also available.   A short questionnaire was given to residents asking for their thoughts on each of the areas covered in the original Parish Plan. At the Open morning some interest was expressed. Suggested that  from information received we plan a short questionnaire in  October newsletter to cover current points of interest and then update/rewrite parish plan accordingly.

     10. COMMUNICATION

Articles for September  newsletter included in the minutes.

  • GENERAL DISCUSSION

 

Nothing put forward.

     12. DATE OF NEXT MEETING 8th  SEPTEMBER 2014       

NOB meeting closed at 8.45pm

 

Signed………………………………………………….Date……………………..

14th July 2014 Minutes

PRESENT  C.Cook(Clerk), H. Longman,  S. Hannant ,  M. Ball,  J. Berry, J. O’Leary , P. Jackson, W. Kemp (District Councillor) , Brian Belton from Durrants and 5 members of the public.

  1. APOLOGIES FOR ABSENCE received from L. Chenery & M. Somerville (CountyCouncillor)

2 .DECLARATIONS OF INTEREST

       Chairperson asked for any declarations of interest. None declared

  1. MINUTES  OF  THE PREVIOUS  MEETING held on 9th June 2014 were  agreed as a true representation of meetings

Proposed by P. Jackson  seconded by M. Ball.

 

PRE PLANNING APPLICATION DISCUSSION REGARDING 26 PROPERTY PROPOSAL FOR LAND ADJACENT TO COLLEGE ROAD.

It was agreed to bring this item forward on the Agenda as all members of the public were in attendance specifically for this item.

Brian Belton of Durrants, acting on behalf of owners of land adjacent to College Road, presented the pre planning application proposal for 26 properties on this site. This would include a provision of 9 affordable properties.

After some discussion it was agreed that the Parish Council and members of the public who were in attendance are opposed to this proposed application and that the Parish Council currently preferred proposals for a number of smaller sites should be progressed.

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police have communicated their visits to the Villages will be in conjunction with the Mobile Library. Dates to be advertised.

W. Kemp (District Councillor) repeated that within his budget he has some grant funding. Requirements suggested include Village Hall Car Park resurfacing and Signage etc

Planning permission needed for resurfacing. PP is not needed for sign indicating village facilities, car park etc unless grants are received from organisations who wish to advertise their involvement in funding of same.

MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The inspection report gave mainly ‘Very Low’ and ‘Low’ scores which is excellent news. Various items, replacement bolt caps etc. to be dealt with. Purchase of further wet pour repair kit suggested. Signs are highlighted as advisable. Step edges to Village Hall have been repainted.

Defibrillator and cabinet have arrived. Cabinet to be fitted next Saturday.  A local electrician has offered to arrange the electrical supply free of charge. Once fitted we need to arrange awareness training and registration with the local ambulance trust. Shaun Corbett of Links Way has volunteered to be our Community Coordinator. Suggested that a deputy coordinator required.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Most of pot holes have been repaired. Repairs to pavements have now been completed and Beccles Road has been re-surfaced.

Letter to highways regarding problems with resurfacing, re-lining and replacement of cats eyes to be prepared to include suggestions re improvement to crossways corner lining and signing (see planning)

Agreed that letter of thanks be sent regarding the erection of fence on the corner opposite Queens Head which resolves the problems turning into Church Road.

 

 

 

  1. PLANNING

Conditions of the Planning Permission granted to the waste recycling centre at Crossways Corner include work to improve the visibility splay at the junction. This will mean some loss of screening but the trees and hedges will be replaced with new planting further back into the site. This will be a much needed improvement and we should urge highways to enhance this with better signage and road markings and replacement of broken signs. It would be a great improvement if a double white line was put on the main road to prevent overtaking when approaching the junction. Letter to Highways agreed under item 5

Retrospective planning application for a replacement barn at Home Farm was considered. Clerk to ask planning department to confirm ownership of Home Farm and land to which this application refers.

The situation regarding the site specifics on the latest Local Plan consultation was discussed at previous meetings. It has been agreed that we need to speak to the Inspector directly at the appropriate stage.  Inspector has indicated that this will probably not be until Oct/Nov.

Land next to Blaen Waun, Low Road;  This application went to appeal.

The inspector was very thorough and visited the site before the hearing. There was a site hearing also during the afternoon. We await his determination. H. Longman has spoken to Planning Officer and she says that determination is unlikely for at least 3 months after the hearing.

  • CHEQUES

 

BT                               Phone and Broadband                                      £125.84

C. Cook                       Clerks Wages, newsletters & petty cash            £432.16

NTTVH                       Hire of Hall                                                          £9.50

NPFA                          Subscription                                                       £20.00

HMRC                         Clerks Tax                                                       £100.75

K. Cox                         Wardens Wages                                               £32.08

Proposed by P. Jackson seconded by J. O’Leary that cheque payments be authorised.

  • PARISH PLAN

 

An open Morning event was held on Wednesday 9th July at which details of proposals for 26 housing developments on Beccles Rd and details re Gazes plans to improve visibility splays were on display. Information on Defibrillator, Good Neighbours Scheme & Mothers Union etc were also available.   A short questionnaire was given to residents asking for their thoughts on each of the areas covered in the original Parish Plan. Suggested from information received we plan a short questionnaire in September October newsletter to cover current points of interest and then update/rewrite plan accordingly.

 10. COMMUNICATION

No August newsletter

  • GENERAL DISCUSSION
  • DATE OF NEXT MEETING 11th AUGUST 2014

 

P. Jackson gave his apologies for this meeting and H. Longman commented that she may be limited in the time she is able to attend         

NOB meeting closed at 9.15pm

 

Signed………………………………………………….Date……………………..

9th June 2014 Minutes

MINUTES of MEETING held on 9th June 2014

 

PRESENT  C.Cook(Clerk), H. Longman,  S. Hannant ,  M. Ball,  J. O’Leary  L. Chenery, P. Jackson   and W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from M. Somerville (CountyCouncillor)

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. L. Chenery declared an interest in the Local Plan.

  1. MINUTES  OF  THE PREVIOUS  MEETING held on 14th April 2014 were  agreed as a true representation of meetings

Proposed by J. O’Leary seconded by S. Hannant

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor)  reported that within his budget he has some grant funding.

Proposed plans for Village Hall car park including signs etc were discussed.

MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Drilling of holes, on ball court, to resolve drainage problems, was done during the working party to fit the three new benches on the playing field and cycle racks opposite shop

We have received this year’s play area inspection report.

The inspection report give only ‘Very Low’ and ‘Low’ scores which is excellent news. Various items, replacement bolt caps etc. to be dealt with. Purchase of further wet pour repair kit suggested. Signs are highlighted as advisable. Step edges to Village Hall to be repainted.

Last fencing planned for play area may be made available when properties are built to rear of Queens Head which may release the current fencing on the Playing Field / Pub border.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Most of pot holes have been repaired. Repair to damage to pavement at bottom of Links Way to be resolved

The cats eyes have recently been removed on Beccles Road. Is this preparatory to re-surfacing, if so when and will the cats eyes be replaced? Communication to Highways highways suggested (See comments under planning)

  1. PLANNING

Conditions of the Planning Permission granted to the waste recycling centre at Crossways Corner include work to improve the visibility splay at the junction. This will mean some loss of screening but the trees and hedges will be replaced with new planting further back into the site. This will be a much needed improvement and we should urge highways to enhance this with better signage and road markings and replacement of broken signs. It would be a great improvement if a double white line was put on the main road to prevent overtaking when approaching the junction. Communication to Highways regarding this and items mentioned under item 5 to be progressed.

Development on the land at rear of the Queens Head has been approved.

The situation regarding the site specifics on the latest Local Plan consultation was discussed at previous meetings. It has been agreed that we need to speak to the Inspector directly at the appropriate stage.This is timetabled for July/August this year.

Land next to Blaen Waun, Low Road. The most recent application was refused.

A previous refused application appeal happened in May at which H. Longman represented the Parish Council. . We await the inspectors  determination. The inspector was very thorough and visited the site before the hearing

  • CHEQUES

 

C. Cook                       Newsletter copies, materials for benches etc      £229.05

J. K Youngman            Internal Audit                                                    £40.00

NTTVH                       Hire of Hall                                                          £9.50

Community H/Beat       Defib + stainless steel cabinet             £2020.00

K. Cox                         Wardens Wages                                               £29.45

D. Bracey                     Play Area Inspection                                         £72.00

Proposed by J. O’Leary  seconded by S. Hannant  that cheque payments be authorised.

2013 community composting credits have been received (£608) as has £220 from community litter pick. Some of these monies have been allocated as agreed at last meeting (£450)  The costs of installing the benches on the playing field and the cycle racks opposite the shop were increased by over £200 for metalwork and postcrete for fixing same.

Defibrillator has been ordered and has arrived today. We await stainless steel cabinet

Ian has suggested that as the defibrillator should cover both Norton and Thurlton villages a more central location would be on the wall of the pub if the landlord were willing.

Need to arrange and advertise awareness training and find a volunteer to look after the equipment. Chairperson recorded a vote of thanks to C. Cook for his part in raising the funds for this project.

  • PARISH PLAN

 

To review localism bill, the big consultation and quality status as and when information available.

Heather suggested at April meeting that we need to revise our Parish Plan, perhaps with a short questionnaire in the newsletter and follow up with an open day event. This might be an opportunity to gauge the level of opposition, (or support), for the Local Plan prior to the Inspectors review, find out how residents feel about road safety issues and look at areas that we are not addressing. Suggested that we do this at one of Village Hall Coffee mornings. 9th July suggested.

 10. COMMUNICATION

To consider communications received other than that on circulation

Letter and email from Post Office regarding the village having a post office facility of some sort together with H.Longman’s e mail in response was discussed

Articles for July Newsletter to include Defibrillator appeal, open day on 9th July, petty removal of bolts/caps etc

  • GENERAL DISCUSSION

 

Nothing raised

     12. DATE OF NEXT MEETING 14th JULY 2014        

NOB meeting closed at 8.40pm

 

Signed………………………………………………….Date……………………..

14th April 2014 minutes

MINUTES of MEETING held on 14th April 2014

 

PRESENT  C.Cook(Clerk), H. Longman,  S. Hannant ,  M. Ball, J. O’Leary  L. Chenery, P. Jackson   and W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from J. Berry and M. Somerville (CountyCouncillor)

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. L. Chenery declared an interest in the Local Plan

  1. MINUTES  OF  THE PREVIOUS  MEETING held on 10th March 2014 were  agreed as a true representation of meetings

Proposed by S. Hannant seconded by M. Ball

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police will not be attending on a regular basis in the future but will send their monthly crime reports and attend if the PC has a specific problem they would like to discuss.

W. Kemp (District Councillor)  reported the Loddon Community Gym opened last week.

Village Hall Chairmans report to  AGM to be included in newsletter.

MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Still a few items to be resolved resulting from playing field annual inspection. Drilling of holes, on ball court, to resolve drainage problems to be progressed.  Mill Lane surfacing to be reviewed in the future.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Dog litter is still a problem specifically on Church Road, across the allotments and on Beccles Road. Two of litter pick volunteers have offered to do a dog litter clear up. This litter pick is  arranged for 16th April meeting at 10 am at the Village Hall. We have around 18 volunteers so far.  Spray paint for new deposits of dog mess after clean up to be arranged.

  1. PLANNING

Development on the land at rear of the Queens Head awaits proposed legal agreements.

Necessary legal agreements are close to being finalised. Planning determination will be delegated.

The situation regarding the site specifics on the latest Local Plan consultation was discussed at the previous meeting. SNC have not taken consideration of Parish Council’s preferences for smaller sites and  promote the 20 house option adjacent to College Rd. Response regarding the Parish Council smaller sites option of 17 properties was previously agreed and sent together with numerous letters of support from residents.

Further discussions have suggested that we need to speak to the Inspector directly at the appropriate stage.

Land next to Blaen Waun, Low Road;  most recent application was refused.

A previous refused application is up for appeal in May. A Parish Council response to the appeal has been circulated and was agreed by Councillors subject to minor modifications outlined by H. Longman   Clerk to send response to the Planning Inspectorate and H. Longman will attend appeal.

  • CHEQUES

 

BT                               Phone and Broadband                                      £131.63

SNC                            Dog bin emptying charge                                   £220.68

C. Cook                       Clerks wages etc                                              £555.93

Wybone                       3 benches                                                         £798.18

NALC                         Subscription                                                     £153.45

NTTVH                       Hire of Hall                                                       £9.50

HMRS                         Clerks tax                                                         £100.75

Cash                            Petty Cash                                                        £30

K. Cox                         Wardens Wages                                               £31.55

Proposed by J. O’Leary seconded by S. Hannant that cheque payments be authorised.

The 2013/2014 accounts as circulated with the agenda were approved as a true representation of the years accounts. Proposed by H. Longman seconded by L. Chenery. All agreed

The use of funds from village of year competition and community composting receipts etc. has been discussed previously.

Agreed at a previous meeting that we purchase bicycle racks (delivered) and seats for playing field. Cheque for purchase of benches on today’s cheque list. The Playing field assn have offered £350 towards the benches. When this donation is received we have now spent more than the funds received if you include the promise of £500 to the defibrillator fund.

2013 community composting credits have been received (£608). Community composting group asked for input as to where these credits are spent. At present some money has been spent to provide new materials to expand site capacity and to provide refreshments at AGM. (£150) They also suggest that some of the credit funds should be saved for replacement/repair of capital equipment in the future (suggested figure £200 per annum) . They would also like some of money to go towards planting of planters opposite shop. Their suggestions were agreed  

We asked for donations to finance a Defibrillator in an article in recent  newsletters and in letters to local organisations. To date we have promises of £1685 and a painting from Sharon Platford which is being raffled. Jem & Kathy has also offered to donate the Pumpkin charity competition entry fees (could be up to £150) to the appeal. As part of the process I have  communicated with Ian (works for ambulance service) for information in this respect and a possible referee to support our application.  Ian put me in touch with Andrew Barber who is Community Partnership Manager Norfolk for the East of England ambulance trust and he has suggested that we use an approved supplier for equipment and cabinet being the Community Heartbeat trust charity. He also suggested that when we have, or are getting close to having the equipment in place he would come to a meeting to provide awareness training of the facility and it’s potential. The ambulance service would have the access codes on file and direct 999 callers to the facility. The use of the equipment is then based on simple directions included with the equipment.

Ian has suggested that as the defibrillator will be  to cover both Norton and Thurlton villages a more central location would be on the wall of the pub if the landlord were willing.

  • PARISH PLAN

 

NRCC have invited H. Longman  to become a ‘Peer Supporter’, there are about 10 of us and the idea is that we support groups and organisations to help them develop community projects. As volunteers we are eligible to participate in a ‘Village Visions’ workshop in Sneek next year, (application to the EU for funding is underway!)

H. Longman suggested that we need to revise our Parish Plan, perhaps with a short questionnaire in the newsletter and follow up with an open day event. It was agreed that we include a questionnaire and advertise an open day event in the May newsletter with an open day event on a Saturday in early June

 10. COMMUNICATION

Articles for May Newsletter to include Defibrillator appeal,  revised mobile library visiting times, Bowls Club open day in June, South Norfolk affordable housing eligibility information, Selecta DNA system, Parish Meeting, Chairmans report to VH AGM, litter pick  and community composting start etc

  • GENERAL DISCUSSION

 

Nothing raised

     12. DATE OF NEXT MEETING 12th MAY 2014 (AGM & Parish Meeting)

NOB meeting closed at 8.35pm

 

10th February 2014 Minutes

MINUTES of MEETING held on 10th February 2014

 

PRESENT  C.Cook(Clerk), H. Longman,  S. Hannant ,  M. Ball,  J. Berry, J. O’Leary  L. Chenery   and  W. Kemp (District Councillor)

 1. APOLOGIES FOR ABSENCE received from P. Jackson

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. L. Chenery declared an interest in the Local Plan and it was therefore agreed that we attend to the cheques (Item 8), before Item 7 Planning.

  1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 13th January 2014 were  agreed as a true representation of meetings

Proposed by J. O’Leary seconded by  L. Chenery

  1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

E-mail report  from Police reporting no crimes and one incident.

W. Kemp (District Councillor) said information he has for P.C. is covered during the agenda

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Still a few items to be resolved resulting from playing field annual inspection. Drilling of holes, on ball court, to resolve drainage problems to be progressed. There has been no contact regarding the placement of a memorial bench.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Dog litter is still a problem again specifically on Church Road, across the allotments and on Beccles   Road.  H. Longman has suggested a clean up session. There was an article in newsletter re the SNC big litter pick. Suggested that if this goes ahead we could incorporate this with dog litter clear up. Suggested that we arrange for 16th April meeting at 10 am at the Village Hall

A complaint has been received that one dog owner buries faeces under molehills. Clerk to write to dog owner suggesting he uses dog bins.

Suggestion has been made that we spray paint any new litter. Clerk to contact dog warden  for advice in this respect

  1. 7.      PLANNING

Development on the land at rear of the Queens Head awaits SNDC to come forward with proposed legal agreements regarding the improvements to the pub which would be a condition of any planning approval.

Planning application from Laurel Farm, Low Rd for installation of 216 ground mounted Photovoltaic Panels. Proposed by S. Hannant seconded by L. Chenery that we approve this application. All agreed.

L. Chenery left the meeting

The situation regarding the site specifics on the latest Local Plan consultation was discussed. SNC have not taken consideration of Parish Council’s preferences for smaller sites and  promote the 20 house option adjacent to College Rd. Response regarding the Parish Council smaller sites option of 17 properties was previously agreed and sent together with numerous letters of support from residents. H. Longman had a meeting  with Dick Smith, Adam Nicholls and Tim Barker, (Planning Policy team) to discuss the situation. As a result of this meeting H. Longman  put forward an alternative proposal that includes the land behind the affordable housing being considered (3/4 bungalows) to bring the Parish Council proposals to a similar number of properties to that in the SNC proposals.

Further discussions have suggested that we need to speak to the Inspector directly at the appropriate stage.

It was agreed  that the  SNC proposals are flawed, for a number of reasons, as too much weight has been given to the highways responses and the conviction that a larger site will be more ‘deliverable’ in the five year time frame.

It was agreed that H. Longman contact the Planning Policy team in this respect and speak to the Inspector at the appropriate stage to offer the suggestion of the site behind the affordable housing, as a way of achieving the 20 plus requirement, if this is the only option to avoid the estate development on Beccles Rd

  1. CHEQUES

C. Cook                       Photocopies Newsletter                                    £21.90

NTTVH                       Hire of Hall                                                       £9.50

K. Cox                         Wardens Wages                                               £27.34

T. Hannant                   Clearance  of  foliage etc on playing field           £50.00

Proposed by J. Berry seconded by M. Ball that cheque payments be authorised.

Agreed at previous a meeting that we would purchase bicycle racks (delivered) and benches for playing field. Purchase of benches to be progressed.

We asked for donations to finance a Defibrillator in an article in recent  newsletters and in letters to local organisations. To date we have promises of £1295.

Clerk is in process of applying for grant from British Heart Foundation for remaining funds. We need approval from local NHS and a referee to support our application as part of this process. This is being progressed..  

  1. PARISH PLAN

Credits for 2013 community composting have been applied for.

 10. COMMUNICATION

H. Longman will attend a funding seminar at SNDC tomorrow on behalf of the playing field for final completion of their works and for the Parish Council re other possible projects

March newsletter to include articles on Local Plan and funding seminar etc.

  1. GENERAL DISCUSSION

No items put forward

     12. DATE OF NEXT MEETING 14th MARCH 2014

           

NOB meeting closed at 9.10pm

 

Signed………………………………………………….Date……………………..