2019 Minutes

Minutes from meetings in 2019

9th December 2019 Minutes

THURLTON PARISH COUNCIL

MINUTES OF MEETING HELD ON 9 DECEMBER 2019

PRESENT: J.O’Leary, M.Ball, A.Jones, J.Seaward, P.Jackson,

1. APOLOGIES FOR ABSENCE: S.Hannant, J.Lucy, G.Crossland

2. DECLARATIONS OF INTEREST: All present regarding Community Shop

3. MINUTES OF PREVIOUS MEETING: The minutes of the meeting of 11 November were agreed. Proposed Cllr. Jones and seconded by Cllr Seward. The following were action points still outstanding:-

10 bags of topsoil to be ordered – Parish Clerk
“No Dogs” signs for the toddler area to be ordered – Parish Clerk
Changes required to the Village Hall exterior lights – Parish Clerk to liaise with VH Committee.

4. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES – REPORTS/INFORMATION

It was agreed that the police report did not provide meaningful information for the parish of Thurlton and no councillor had responsibility for police liaison. Parish Clerk to see if the information from the police could be made more Thurlton specific.

Cllr O’Leary reported that the Good Neighbour Scheme continued to flourish.

5. MANAGEMENT AND MAINTENANCE OF PC ASSETS

It was agreed that the only significant Parish Council assets consisted of the playing field equipment and the Clerk’s laptop. Clarification was required on the extent to which all assets were covered by the council’s insurance. Parish Clerk to get clarification from our brokers on the extent of coverage for assets and public liability.

6. HIGHWAYS/TRAFFIC CALMING/FOOTPATH MATTERS

Cllr. Jones reported that following the work of the Highways Department there had been a significant improvement to the road conditions at Hall Farm Corner. Highways were looking to liaise with the landowner to secure a long term solution to the flooding problem.

Cllr. Jones agreed to contact South Norfolk Council to see what assistance they could provide regarding footpath clearance.

7. PLANNING

There were no planning matters requiring discussion or approval.

8. CHEQUES/FINANCE

£80.63 D. Robertshaw July-Oct playing field inspections
£40.50 G. Crossland Clerk training expenses
£50.00 I. Riches Mole trapping on playing field
£287.25 G. Crossland Clerk’s salary for October

Proposed by Cllr. Jackson and seconded by Cllr. Seward – all payments approved.
Cheque book not available and so cheques to be signed outside of meeting – action Parish Clerk.

Cllr. O’Leary reported the ongoing difficulties encountered in trying to get his name added to the list of cheque signers and access to on-line banking. Given that these problems have been ongoing for six months it was unanimously agreed that we should change banks. HSBC was considered to be a viable option. It was agreed that Cllrs. O’Leary, Jones, Seward and Jackson should be authorised as cheque signers with on line access for the new account. Parish Clerk to review banking options and report back.

Cllr. Ball reported on the council’s financial position as at the end of November. Income was in line with the budget but expenditure would exceed the budget due to copier cancellation costs, the purchase of a PC for the clerk and the payment of a market salary to the clerk. The council’s reserves would cover the level of expenditure for this year. All future financial reports would be provided by the Parish Clerk.

Cllr. Ball provided clarification on all CIL monies available to the council. A suggestion had been received from a parishioner regarding using CIL money to renovate the village hall floor. It was agreed that any proposal should come from the Village Hall Committee and should be part of its overall rebuilding plan for the Hall. Parish Clerk to respond.

A copy of the 2018/2019 Parish Council accounts could still not be traced. Cllr. Ball to contact South Norfolk Council.

9. COMMUNICATIONS

The copy date for the next newsletter was January 8. Cllr. Ball suggested for inclusion information on Hall Farm Corner update, Councillor vacancies, the use of the village hall as a polling station on December 12, CIL, dog poo?

Any other suggestions to Cllr. Ball

10. GENERAL DISCUSSION

Councillor vacancies to be advertised at the village shop. Parish Clerk to action.

Cllr. O’Leary to remove post in Mill Lane to enable vehicle access to polling station for December 12 and then to replace on December 13.

Cllr. Jackson to publicise village hall disabled access on Facebook “What’s On Around Thurlton”.

Date of next meeting – Monday 13 January 2020 @ 7.30pm

Signed……………………………………….. Date…………………..

11th November 2019 Minutes

THURLTON PARISH COUNCIL
MEETING HELD ON 11TH NOVEMBER 2019

PRESENT
S. Hannant (Chairman), John O`Leary (Vice Chair), G. Crossland (Clerk) Cllrs. A. Jones, P. Jackson, M. Ball, J. Seaward, J. Lucy

APOLOGIES FOR ABSENCE
J. Knight (District Cllr), M. Stone (County Cllr.)

DECLARATIONS OF INTEREST
None

MINUTES FOR THE PREVIOUS MEETING
Held on 14th October were agreed as a true representation of meeting and signed.
COUNTY /DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES – REPORTS/INFORMATION
District Cllr J. Knight noted that lighting outside Village Hall was very poor and would benefit by further lights being installed. A discussion took place regarding vandalism on previous additional lighting and it was agreed an amendment to the existing light timing would suffice.

MANAGEMENT AND MAINTENANCE OF P.C. ASSETS
A working party walked around the playing field and noticed some caps on small equipment that were a safety issue. Mr. Longman was thought to have suitable pieces and would be approached to make the equipment safer. Clerk to order 10 bags of topsoil and work party will disperse in areas where needed on the playing field. Pest control has been booked regarding the mole problem and will be placing traps on the Parish Playing field.
It has been brought to attention that dogs were getting into the enclosed children’s area and dog poo has been found again. As already mentioned, many times before dog poo can be dangerous especially to young children and dogs should not be allowed in these areas. `No dogs allowed signs’ will be purchased by the Clerk and displayed on the enclosure. Additionally, dog fouling has been a problem on the footpath by the allotments. This is not a public right of way and will be taken on board at the next Allotment meeting.
Following a successful work party sorting through old parish council paperwork on 21st October it was decided another one was needed and will take place on Wednesday 20th November 2019. Remaining paperwork and filing cabinet will be removed from the late Mr. C. Cook`s
home and papers that are not required for retention will be disposed of through confidential
waste.

HIGHWAYS/ TRAFFIC CALMING/FOOTPATH MATTERS
The flooding at Hall Farm Corner has been inspected by the Highways Dept. who has closed the
matter following a letter being sent to the landowner. Cllr Jones to follow up Highways
decision and requested flooding signs.
A member of the Parish had mentioned the high amounts of heavy traffic on Low Road.
Unfortunately, as mentioned in previous minutes, the Parish Council is unable to take this
further as no laws are being broken.

PLANNING
Nothing to report

CHEQUES/FINANCE
£252.78 payable to G. Crossland in respect of Clerk’s wages (22 hours in September).
£36.00 payable for CPRE Membership renewal.
£1441.9 payable for Public Liability Insurance.
£513.99 payable for Parish Clerk’s Laptop and mouse replacement purchase.
£30.90 payable to Mr. C. Stevens – Planters
Cllr. Ball to contact SNDC regarding CIL money received. A predicted end of year financial
position can then be determined and discussed at the next PC meeting.
Cheque for Mr. C. Barber 101791 and Mr. D. Bracey 101793 were marked as void and replaced
with cheque numbers 101800 and 101801 respectfully.
Above proposed by S. Hannant and seconded by Cllr. Ball

COMMUNICATIONS
Nothing reported

GENERAL DISCUSSION
We are sorry to report that at the next AGM Chairman S. Hannant and Cllr. M. Ball will both be
standing down from the Council. Simon, after completing 14 years of service, and Martin, who
has served for 9 years, both will be greatly missed for their expertise and dedication to the
Parish Council. With this in mind we are now advertising these positions. If you are interested
in finding out more details please contact Gill Crossland by email or telephone. The positions
will also be advertised on our website (contact details below).

DATE OF NEXT MEETING
9TH December 2019 at 7.30 Thurlton Village Hall.
In the absence of Chairman S. Hannant and Clerk Gill Crossland it was agreed that Vice
Chairman J. O`Leary will Chair the meeting and Cllr. M. Ball to take minutes.
Meeting closed at 8.30pm

Signed: .……………………. …………………..
Gill Crossland Parish Clerk
TEL: 07795102946
Email: [email protected]
Website: thurlton.norfolkparishes.gov.uk

14th October 2019 Minutes

THURLTON PARISH COUNCIL
MINUTES OF MEETING HELD ON 14TH OCTOBER 2019
PRESENT
G. Crossland (Clerk), S. Hannant (Chairman), P. Jackson, J. O`Leary, M. Ball, J. Lucy, A. Jones, J. Seaward, J. Knight (District Councillor)
APOLOGIES FOR ABSENCE
M. Stone (District Councillor)
MINUTES OF PREVIOUS MEETING
Read and Accepted
COUNTY /DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES – REPORT AND INFORMATION
Councillor Knight reported that he has a £1000 grant which is still available until 10th November 2019. This grant can be used by an existing or new community set up for equipment or expansion. Councillor Jackson will contact the bowls club with regards to the possibility of adding any further services to the community. National rules apply and as they are not a charity, they are exempt from payments so the Parish may consider financial help.
New houses are needed but not big developments which will have such an impact on small communities. This helps out local builders who are being pushed to formulise buildings where schools etc. are accommodating to two to three houses in villagers. 15% to Parish CILL based at local level.
Wheatacre pub in the Thurlton area won the `Outstanding South Norfolk Pub award.
Flooding on Hall Farm corner was once again discussed. This is a long-term outstanding matter which now needs further action to be taken. Last year flushing out culverts was a short-term solution but little or no response regarding a permanent solution has been forthcoming from Highways. Councillor Jones will contact Highways and County Councillor M. Stone regarding the flooding coming across the road which means both incoming and outgoing traffic to the village is having to use the same side of the road. This is just an accident waiting to happen and action needs to be taken. The drains simply cannot cope and in the meantime flood warning signs need to be made available.
Police Report received. No action required.
A meeting took place requested by the Preschool in respect of a planned £155k extension to the village hall. The Parish Council was asked if they would be willing to donate a small area of land from the playing field at the back of the building to facilitate the extension. The extension
would mean the building could be used for more than one function at a time and with the increased level of bookings which Councillors predict the extension would be self-financing. The Parish Council was legally responsible for the playing field and providing there was still a right of way access from Mill Lane to The Queens Head Pub then the Parish Council couldn’t see any problems in principle. No financial help was being requested from the Parish Council. Councillor Hannant proposed and Councillor J. O`Leary seconded.
CPRE Renewal agreed at a cost of £36. Proposed by Councillor Lucy seconded by Councillor Ball.
MANAGEMENT AND MAINTENANCE OF PC ASSETS
The annual Playing field Report had been received. All areas brought to attention are fixable. Re-turfing of the goal areas and goal posts would be easy to put right. Councillors Hannant and O`Leary agreed to meet on October 19th 2019 at the field to agree what was needed and a work party would then be organized.
A new laptop is needed for the Parish Clerk to carry out required duties efficiently. Clerk to contact Councillor Knight to see if any of his district funding can be used for this purpose and report back. Councillor Jackson to obtain quotes.
It was agreed a work party on Monday 21st October 2019 would commence sorting out Parish Council paperwork that has been stored for some years at the home of the late C. Cook. Papers for retention need to be stored securely when a venue has been sought and paperwork not now required would be disposed of by confidential waste.
Bulldog has previously been used for laptop security but it was agreed not to renew contract until new laptop is in use. In the meantime, Clerk to download `avgfree’ onto existing laptop.
2018/19 audit needs to go onto parish website. Clerk to arrange for Agendas and Minutes for 2019 to go to Councillor Jackson.
HIGHWAYS/ TRAFFIC CALMING/FOOTPATH MATTERS
The flooding at Hall Farm corner has been covered above.
The Village sign is now safe but needs to be finished off as soon as possible. This matter is in hand and being dealt with by Richard Attoe’s builders.
PLANNING
A planning application in respect of M. Gaze and Co was discussed. This is a retrospective application and any possible hazardous and health issues would be picked up at County Council level. However, it was noted that more lorries would be using the Haddiscoe Roads.
Application 2019/0526 related to the replacement of pitched roof over existing flat roof with solar panels on front elevation on Thurlton Community Shop. Approved with no action required.
CHEQUES/FINANCE
£85.00 payable to Councillor Ball for the plaque for C. Cook
£100.00 payable to The Norton, Thurlton & Thorpe Good Neighbour Scheme to part fund the Scheme’s public liability insurance (Norton Parish Council has also donated £100)
£13.99 payable to G. Crossland for printer ink.
£750.00 payable to C. Barber for grass cutting.
£252.78 payable to G. Crossland in respect of Clerk’s wages.
It was agreed that the standing order for HMRC employer’s contribution in respect of C. Cook should be cancelled.
All of the above proposed by Councillor Lucy and seconded by Councillor Seawood.
Councillor Ball had access to online banking and Councillor O’Leary is to resubmit his application to Barclays and, when approved, this will then enable the Council to make payments via BACS transfer. Will need third person to be proposed to provide adequate cover.
CIL money of £14,731.31 was due to be received by October 28th 2019. This money would go towards playing field upkeep. Clerk to put CIL money on next meeting agenda for discussion.
Meeting with Councillor Ball and Parish Clerk to be arranged to discuss the reporting of Parish Council finances including end of year projections.
COMMUNICATIONS
The Rav Mag insert for the October 2019 issue had been forwarded for publication. The next issue covers both November and December and copy needs to be received by 8th November 2019. It was agreed that we should include a warning of flooding on Hall Farm Corner in the magazine. We should also seek villagers’ ideas on spending CIL money. Any other ideas to be forwarded to Councillor Ball.
GENERAL DISCUSSION
No other business discussed.
NEXT MEETING
November 11th 2019 at 7.30pm
Meeting closed at 9.00pm

14th January 2019 Minutes

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 14th January 2019

 

PRESENT C.Cook(Clerk), S. Hannant, J. Lucy, A. Jones , P. Jackson, M. Ball, J. O’Leary J.Seaward & R. Attoe

  1. APOLOGIES FOR ABSENCE received from M.Stone ( County Councillor) and W. Kemp (District Councillor)
  2. DECLARATIONS OF INTEREST
  3.  Chairman asked for any declarations of interest. None declared
  • MINUTES  OF  THE PREVIOUS  MEETINGS held on 10th December 2018 were  agreed as a true representation of meetings subject to change of M. Stone to County Councillor from District Councillor. Proposed by J. Lucy seconded by J. O’Leary.
  • COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.County Councillor  E-mail received.Parish Clerk Vacancy.  Richard Attoe is only applicant at present. He was present and discussed his application with Councillors. After discussion it was proposed by J. Lucy and seconded by P. Jackson that R. Attoe be appointed as Thurlton Parish Council Clerk. All agreed. Appointment date to be agreedThe bible of Parish and Town Councils is the Local Council Administration by Charles Arnold- Baker. Our edition is the 6th. Current edition is 11th — cost £130 Special offer from SLCC Just over £100. Proposed by J. Lucy seconded by S. Hannant that we purchase latest edition. P. Jackson offered to find best price on this purchase. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS        6.HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

 

  1. Notice received regarding Road Closure for resurfacing at Gazes Crossways for two nights from 7th February
  2. Items from this year’s play area inspection include pathway edges and surfacing on toddler area. Quotes received for the resurfacing /repair of the toddler area etc. At a previous meeting, it was agreed to postpone any decision until we receive further infrastructure levy payments from the Beccles Rd development. Further quotes required
  3. Clerk is entitled to a gratuity on his retirement. Around £1000 to be confirmed. He is interested in retaining his lap top facility (say £400/500)  If PC are prepared to provide full gratuity of £1000  then he will donate remainder to either Preschool, Shop and/or Village Hall. R. Attoe suggested that Clerk could retain his existing facilities.
  4.  One communication in this respect is from Norfolk Copiers. Our 3 year lease ended at the end of December 2018. They have a replacement photocopier which they will let us have at current rental for next three years. Clerk to arrange delivery.
  5. Police Monthly report received by E-mail
  6. District Councillor E.mail Received. He has donated £1000 to community shop and in discussion regarding further grants that might be accessible for refurbishment project
  • PLANNINGThe planning application from B. Chuck for a two storey side extension to Iona, Church Road, Thurlton (2018/2847) was discussed. No objection proposed by M. Ball seconded by A. Jones.

 

  1. The WI request for placement of memorial bench and planting of a tree on the Beccles Rd development amenity area will be progressed when we are aware of responsibility for this area when development is complete. WI celebrate their century anniversary in 2020.
  1. CHEQUES

NPFA                                      Subscription                                        £20.00

  1. Cook Clerks Wages and Half BT £492.87

HMRC                                    Clerks Tax                                           £100.75

  1. Robertshaw Wardens Wages                                  £41.11

Proposed by J. Lucy and seconded by M. Ball that payments be authorised.

A meeting with preshool will be held on 21st January

Donations for Norfolk Citizens Advice and NARS were discussed. Agreed that PC donates £25 to NARS.

  • COMUNICATIONArticles for February Newsletter to include shop, Preschool, Road closure and closure of Playing  Field Assn 10  GENERAL DISCUSSION DATE OF NEXT MEETING February 11th 2019 NOB meeting closed at 8.35pmSigned………………………………………………….Date……………………..   

 

  1. Nothing raised
  2.             Information on requirements of new Data protection acts (May 2018) to be progressed
  3.  Agreed that we will participate in the SNC litter pick this year. Date to be arranged.