2013 Minutes

9th December 2013 Minutes

MINUTES of MEETING held on 9th December 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  P. Jackson, M. Ball  J. Berry, J. O’Leary &  L. Chenery

 1. APOLOGIES FOR ABSENCE None received.

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. L. Chenery declared an interest in Local Plan

  1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 11th November 2013 were  agreed as a true representation of meetings

Proposed by S. Hannant seconded by J. Berry.

  1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

No reports.

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Still a few items to be resolved resulting from playing field annual inspection.

Quotes have been received for repair and/or resurfacing of play areas. This firm do not supply tarmac (ball park) but suggest drilling drainage holes to resolve puddling on the ball court and offer this free of charge if they get the job for repair or resurfacing. Suggested that in view of costs involved the Parish Council arrange a working party to do repairs and S. Hannant offered to drill drainage holes in BallPark. To be reviewed in the New Year.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Pot Holes on College Road to be reported, if not already done. Problems with footpath on Beccles Road to be reported to Highways.

  1. 7.      PLANNING

The situation regarding the planning application for a development on the land at rear of the Queens Head was discussed. A business plan has been requested by Planning Department

The response to latest Local Plan consultation was discussed. SNC have not taken consideration of Parish Council’s preferences for smaller sites and again promote the 20 house option adjacent to College Rd. A proposed response, circulated prior to meeting, was agreed (proposed by S. Hannant and seconded by J. Berry).

The application for an agricultural dwelling on Manor Farm (Mr Morgan) has been withdrawn but a new application has been submitted for 5 Years temporary change of use for travellers caravan and touring caravan. It was agreed that Parish Council response to this new application will be as the response to the previous application.

  1. CHEQUES

SLCC                          Subscription                                                     £64.00

NTTVH                       Hire of Hall                                                       £9.50

C. Cook                       Photocopies N/L less Norton N/L ins               £9.50

K. Cox                         Wardens Wages                                               £27.34

Proposed by   J. O’Leary seconded by S. Hannant  that cheque payments be authorised.

 

The use of funds from village of year competition and community composting receipts etc. was considered

Agreed at a previous meeting that we would purchase bicycle racks (delivered) and benches for playing field. The  quotations for benches were discussed

We asked for donations to finance a Defibrillator in an article in recent  newsletters and in letters to local organisations. To date we have promises of £1290 . Jessica Mace will apply for a grant from the Poor Mans Trust and suggests we have a meeting at which we get someone to demonstrate a defrbrillator. Also some residents and organisations have asked for more information re siting, accessibility, operatives etc some of which we included in the last newsletter. Ian, a local resident, who also works for ambulance service and also runs a mobile disco has offered to help with a disco / fund raiser at the Queens Head. He also offered to investigate setting up a first responders group for the Raveningham area.

All to be progressed in the New Year.

We await information as to the need to  review the agreed  precept and budget for 2014/15 . There is some confusion as to the grant aid which will be available from central Government this year and depending on this we may need to review the precept request.

  1. PARISH PLAN

Nothing to report

      10. COMMUNICATION

Nothing to report

  1. GENERAL DISCUSSION

2014 meeting dates (proposals issued with agenda) agreed

Dog fouling was discussed as a continuing problem. Use of fluorescent spray to highlight offending deposits suggested. Clerk to ring dog warden.

J. O’Leary and H. Longman gave apologies for January meeting.

     12. DATE OF NEXT MEETING 13th JANUARY 2014

           

NOB meeting closed at 7.56pm

 

Signed………………………………………………….Date……………………..

11th November 2013 Minutes

MINUTES of MEETING held on 11th November 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  P. Jackson, M. Ball  J. Berry,   L. Chenery  and  W. Kemp (District Councillor)

 1. APOLOGIES FOR ABSENCE received from  J. O’Leary

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. H. Longman and L. Chenery declared an interest in Queens Head Planning application and Local Plan respectively.

  1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 14th October 2013 were  agreed as a true representation of meetings

Proposed by J. Berry   seconded by S. Hannant

  1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

No report from Police

W. Kemp (District Councillor) reported that his comments relate to Agenda items later in the meeting

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Still a few items to be resolved resulting from playing field annual inspection. Mole Hill

Soil to be moved to resolve trip hazards.  Quote to be obtained for repairs to play area surfacing.  Suggested that grant funding may be available for this work if this is included with an application for new funding for the next phase of playing field equipment (adult exercise equipment suggested)

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

To consider any outstanding Highway/Footpath matters

Hedge to Horseshoe Barn is currently around 1.5m high. As part of original planning conditions (reference 2002/0494 condition 13) this height should be no greater than 1 metre. Clerk to write to owner and request compliance to this condition with a copy to planning department. This does relate to the Pub Planning Application as this was mentioned in the Highways response to the application.

Hampton Ave needs pothole repair and resurfacing.

The state of Beccles Rd with regard to puddles during rain was also raised which hopefully will be resolved when this road is resurfaced next year.

There was a design fault with the Speed Awareness Equipment so results are not available to use in any constructive manner.

  1. 7.      PLANNING

To receive feedback on current applications or any other planning matters.

H. Longman left meeting and S. Hannant assumed chair

The situation regarding the  planning application for a development on the land at rear of the Queens Head was discussed. W. Kemp (District Councillor) said he would recommend this application go to planning committee.

The latest SNC Local Plan consultation proposals only includes the site for 20 houses on the land next to College Road .  SNC do not appear to have taken any consideration of Parish Council’s preferences for smaller sites presented at the last two stages of the Local Plan consultation. Their original objections to the two sites at the rear of the Queens Head was access but the Parish Council believe that Planning application for land at rear of Queens Head resolves this objection. Article to newsletter and possible leaflet drop suggested to gain support for Parish Councils opinion/response to this stage of consultations

H. Longman resumed chair for part of discussion regarding Local Plan

 

 

 

 

 

  1. CHEQUES

NTTVH                       Hire of Hall                                                       £9.50

CPRE                          Subscription                                                     £29.00

Thurlton A & L.G.        Rent of allotment                                               £22.00

C. Cook                       Photocopies N/L                                              £21.90

Cash                            Petty Cash                                                        £30.00

K. Cox                         Wardens Wages                                               £28.40

Proposed by  S. Hannant  seconded by  J. Berry  that cheque payments be authorised.

The use of funds from village of year competition and community composting receipts etc. was discussed

Bicycle racks (delivered) and 2 bench seats (to be sourced) for playing field have been agreed.

Donation (£250) has been received from PFA towards Goal Posts.

We asked for donations to finance a Defibrillator in an article in newsletter and in letters to local organisations. To date we have promises of £1040 . Jessica Mace will apply for a grant from the Poor Mans Trust and suggests we have a meeting at which we get someone to demonstrate a defibrillator. Some residents and organisations have asked for more information re siting, accessibility, operatives etc. Article to newsletter

The precept and budget for 2014/15 based on predicted expenditure to end of this financial year and a proposed budget based on a £6000 precept was considered. Proposed by H. Longman seconded by J. Berry that the Parish Council agree this  budget and precept was agreed.

  1. PARISH PLAN

The Parish Council recorded a vote of thanks to Emma Betney for her input, effort and hard work in organising the community composting facility this year. A meeting is planned in January next year to arrange a rota for next year.

     10. COMMUNICATION

Articles for December newsletter to include defibrillator etc

     11. GENERAL DISCUSSION

            To discuss items for possible inclusion on a future agenda

 

     12. DATE OF NEXT MEETING 9th DECEMBER 2013

           

NOB meeting closed at 9.15 pm

 

 

14th October 2013 Minutes

THURLTON PARISH COUNCIL

 MINUTES of MEETING held on 14th October 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  P. Jackson, M. Ball  J. Berry, J. O’Leary,  L. Chenery   W. Kemp (District Councillor) and three members of the public

 1. APOLOGIES FOR ABSENCE None received.

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. Clerk declared an interest in review of Clerks wages under item 8.  L. Chenery declared an interest in Local Plan and H. Longman declared an interest in the planning application for land to rear of Queens Head.

  1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 9th September 2013 were  agreed as a true representation of meetings

Proposed by  J. Berry seconded by J. O’Leary

  1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

E-Mail report  from Police was read out.

W. Kemp (District Councillor) commented on progress of Local Plan.

It was suggested by the Chairperson that the planning application for land to rear of Queens Head be brought forward to this point of the agenda as those members of the public present were here to comment on this application. This was agreed. H. Longman left the meeting and S. Hannant chaired the discussions on this application.

Some discussion took place. Comments from the neighbours, who hope to build a single property on adjacent land, regarding siting of the proposed properties can be resolved at a later stage. Bearing this in mind it was proposed by S. Hannant and seconded by J. O’Leary that this planning application be approved. All in agreement. Reasons being that this and adjacent site were preferred sites (by the Parish Council) for development in the Local Plan consultation and that the Planners objections to this site because of access have been addressed within the application. The Parish Council is also aware of the need to support the viability of the local pub as being an important part to the sustainability of Thurlton and this proposal would help enable the pub to continue in business.

H. Longman returned to meeting and resumed Chair.

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Still a few items to be resolved resulting from playing field annual inspection.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

SAM results have been inconclusive at present. Agreed that we include an article to newsletter with regard to speeding and inconsiderate drivers during wet weather.

  1. 7.      PLANNING

Planning application for land south of manor farm, low road was discussed. H. Longman, W. Kemp (District Councillor) and D. Smith attended the Planning Committee Meeting on the 9th October and spoke against approval of this application. Application was refused.

  1. CHEQUES

BT                               Phone and Broadband                                      £101.89

Read Brothers              Wood for Community Composting                    £168.00

C. Barber                     Grounds Maintenance                                       £550.00

NTTVH                       Hire of Hall                                                       £9.50

K. Cox                         Wardens Wages                                               £28.90

C. Cook                       Clerks Wages etc                                             £371.79

HMRS                         Clerks Tax                                                       £92.60

Proposed by  L. Chenery seconded by  J. Berry  that cheque payments be authorised.

The use of funds from village of year competition and community composting receipts etc. was discussed. Bicycle racks have been purchased. Benches for playing field to be reviewed.

The Clerks wages, in his absence, were reviewed. Last reviewed in November 2009 at which it was agreed that he was paid £8.919 per hour (spinal column Point 18 on the then current NALC agreement). It was agreed to increase the Clerks wages to Spinal Column Point 20 at current NALC payment levels (£9.687 per hour)

A donation to Good Neighbours Scheme was considered. It was proposed by by S. Hannant seconded by J. Berry that the Parish Council finances the Good Neighbours insurance costs for the next year. All agreed

  1. PARISH PLAN

Community composting  Petty Cash system considered. Proposed that they they run their own petty cash system for minor expenditure using income from donations for compost.

 10. COMMUNICATION

Articles for October newsletter to include use of available funds, Defibrillator, speeding  etc

     11. GENERAL DISCUSSION

            Nothing raised

     12. DATE OF NEXT MEETING 11th NOVEMBER 2013

           

NOB meeting closed at 8.45pm

 

Signed…………………………………………………..Date……………………………..

 

 

9th September 2013 Minutes

MINUTES of MEETING held on 9th September 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  P. Jackson, M. Ball  J. Berry, J. O’Leary and  W. Kemp (District Councillor)

 1. APOLOGIES FOR ABSENCE received from L. Chenery

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. S. Hannant declared an interest in discussions on Post Office situation.

  1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 12th August 2013 were  agreed as a true representation of meetings

Proposed by J. Berry seconded by J. O’Leary

  1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

E-mail report   from Police received and read out.

A presentation on the plans for a planning application for properties on land to rear of Queens Head was circulated at the last meeting. A recent e-mail regarding this has also been circulated. Await planning application.

Village Hall improvements have been completed. Official opening on 18th September.

Post Office situation was discussed. It was agreed that PC should press for an outreach service to regain a Post Office service in the Village. It was suggested that we contact Richard Bacon, Jo Swinton (Equalities Minister). Clerk to contact Burgh St Peter PC Clerk to obtain information with regard to their experiences with the provision of an outreach facility.

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Still some items to be resolved resulting from playing field annual inspection.

H. Longman has contacted P. Arnold regarding quantities of fencing, benches and paving slabs required.

Top soil and seeding required to front of goals. It was suggested that this should be done in September.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Nothing to report

  1. 7.      PLANNING

Nothing to report

  1. CHEQUES

ThurltonChurch            Donation                                                          £200

ESE Direct                   Bicycle Racks                                                   £67.62

Came & Co                 PC Insurance                                                    £1255.25

K. Cox                         Wardens Wages                                               £46.43

C. Cook                       Photocopies Newsletter                                    £22.80

It was proposed by J. Berry seconded by J. O’Leary that cheque payments be authorised.

The use of funds from village of year competition and community composting receipts etc. was discussed. It was agreed at last meeting that we would purchase bicycle racks (see above) and 2 bench seats for playing field. The Benches selected are not available until April of next year  From available funds of £1800  we have committed or spent  approx £900 (including £160 for benches) but have not yet received £250 from PFA towards Goal Posts.

It was agreed that the  article in the newsletter asking for donations towards a defibrillator, be repeated, with a commitment from PC to donate £500 towards project.

  1. PARISH PLAN

Nothing to report

 10. COMMUNICATION

Articles for October newsletter to include use of available funds etc

 

     11. GENERAL DISCUSSION

Nothing to report

     12. DATE OF NEXT MEETING 14th OCTOBER 2013

           

NOB meeting closed at 8.05pm

 

Signed …………………………………………………

12th August 2013 Minutes

MINUTES of MEETING held on 12th August 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant , M. Ball  J. Berry, J. O’Leary,  L. Chenery  and  W. Kemp (District Councillor)

 1. APOLOGIES FOR ABSENCE received from P. Jackson

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. H. Longman declared an interest in the potential planning application for land to rear of Queens Head

  1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 8th July 2013 were  agreed as a true representation of meetings

Proposed by J. Berry seconded by S. Hannant

  1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor) reported that representations as to requirements of individuals and/or groups are still welcomed with regard to ‘Your Neighbourhood Your Choice’ consultation. He also informed Parish Council regarding possible changes to recycling options in the future which may affect income from recycling centres.

Dick Smith had e-mailed information regarding a proposed planning application for land to rear of Queens Head. From the PC stand point this land has been put forward as a preferred site on the local plan. Support for this application to be discussed at the September meeting.

Village Hall improvements are progressing well. Grand opening planned for the 18th     September

The situation with regard to the Post Office was discussed. Post Office business has been transferred to Reedham. No real progress on possibility of outreach or Post Office Local. It was agreed that the situation should be monitored and help provided to shop to progress situation if possible. W. Kemp (District Councillor) offered his support.

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts have been installed and some other problems from this year’s inspection have been resolved. There are some items to be resolved.  Article to newsletter thanking those who helped etc.

Soil required to front of new goal posts. Quote to move some of bank, to improve access to rear of Village Hall, to use in this respect to be progressed.

Very little mole activity at present.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Margaret Somerville contacted Highways on our behalf that are aware of our problems and hope to include some resurfacing in next year’s budget. There have been recent repairs to potholes.

SAM machine was used in July. Results awaited

  1. 7.      PLANNING

Planning application from P. Hoadley, 42 Links Way for proposed French doors to ground and first floor to the side elevation and a balcony area at first floor to same side was discussed. Agreed that PC approve as there are no material planning objections

Planning application from N. Smith, Isle Of Wight Cottage, Low Road for erection of 2 storey side extension, front porch and associated alterations for access purposes internally was considered. Agreed that PC approve as there are no material planning objections

Planning application a 2 storey house and detached double garage and retention of existing recessed entrance gates with reduction in height of brickwork on the manor farm site was discussed. It was agreed that the PC refuse this application because there is no proof of Agricultural/Forestry worker need and the design and access statement is inaccurate in a number of respects.

An amended application for extension to Marshlands on Low Road was discussed. It was agreed that this revision be approved providing it satisfies the SNC requirements with regards to scale and neighbours objections in this respect,

All Applications approved with condition relating to PC standard response regarding outside lighting.

  1. CHEQUES

Rav Mag                      Insertion of newsletters                         £50.00

NTTVH                       Hire of Hall                                                       £14.25

Sutcliffe Play                 Spare parts for play area                                   £67.76

K. Cox                         Wardens Wages                                               £46.43

Proposed by S. Hannant seconded by H. Longman that cheque payments be authorised.

The use of funds from village of year competition and community composting receipts etc was discussed. Some funds have been used (New football goals and materials for Community Composting site etc). It was agreed that Cycle Racks (4 positions) and 2 benches for the playing field will be ordered.

A village(s) Defibrillator was discussed. Funds available above are not sufficient to finance same (£1900) but it was agreed that the PC should progress this facility. To achieve this more funds are required and all local organisations will be asked if they are prepared to make a donation. Article to newsletter and applications for funding to be progressed

It was agreed to donate £200 to the Church from normal S137 budget. .

  1. PARISH PLAN

Community composting progressing well.

It was agreed that Youth exchange programme should be removed as a regular item on the agenda.

     10. COMMUNICATION

Articles for September newsletter to include thanks to working party etc, VH improvements, Good Neighbourhood scheme AGM and Dog Waste

     11. GENERAL DISCUSSION

            No Items raised

     12. DATE OF NEXT MEETING 9th SEPTEMBER 2013

           

NOB meeting closed at 8.55pm

 

 

Signed…………………………………………………………….Date………………………..

 

 

8th July 2013 Minutes

MINUTES of MEETING held on 8th July 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, J. O’Leary, P. Jackson,  L. Chenery and  M. Somerville (County Councillor)

 1. APOLOGIES FOR ABSENCE received from M. Ball & W. Kemp (District Councillor)

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. L. Chenery declared an interest if local plan is discussed

  1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 10th June 2013 were  agreed as a true representation of meeting.

Proposed by J. Berry seconded by S. Hannant

  1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police e-mail recorded one theft of electric fencing and posts in Thurlton in the last week.

M. Somerville (CountyCouncillor) reported that a new Child Care Director has been appointed.

Village Hall improvements are progressing well..

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts have been ordered

Mole activity has reduced. Jem is waiting for remaining mole(s) to move to edge of field when he will place further traps.

Annual inspection has taken place. Other than replacement of Goal Posts most items that need review are low to medium priority and will be dealt with, as necessary, when we have a working party. Working Party to be arranged when Goal Posts arrive.

There was a problem in the centre of the toddler are where surface had been dug up. H. Longman and C. Cook made a temporary repair. It will be necessary to review surfacing in this area and on the Ball Park and take appropriate action in the due course of time

An article was placed in the last newsletter to thank businesses that have sponsored planters this year.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Outstanding   Highway/Footpath matters were discussed.

Resurfacing in Norton and on Raveningham Road was discussed and the suggestion was made that Thurlton has similar problems needing similar action. M. Somerville (CountyCouncillor) offered to contact Highways on our behalf.

SAM machine being delivered on 15th July. M. Ball to use to monitor early evening ‘rush hour’ on  Beccles  Road coming into village.

  1. 7.      PLANNING

The planning application for Marshlands, Low Road for a proposed side porch and rear two storey extension was discussed. Both immediate neighbours have objected to the application.

A proposal was made that the Parish Council should object to the application on the grounds that in its present form the changes are detrimental to the neighbouring residential properties. A vote was taken and 4 councillors voted for the proposal with 2 against.

  1. CHEQUES

BT                               Phone and BT                                                  £96.70

Net World                    Goal Posts etc                                                  £600.00

David Bracey               Play Area inspection                                         £72.00

NRCC                         subscription                                                      £20.00

C. Cook                       Clerks wages etc                                              £371.79

HMRC                         Clerks Tax                                                       £92.60

NTTVH                       Hire of Hall                                                       £14.25

K. Cox                         Wardens Wages                                               £33.01

Proposed by  P. Jackson  seconded by H. Longman that cheque payments be authorised.

The use of funds from village of year competition, community composting receipts, etc were discussed. Items raised were, other than Goal Posts which have already been agreed, cycle rack(s) opposite the shop, further benches and fencing on the playing field, Allotment wildlife area, Defibrillator and/or first aid training  and scaffold boards for Community Composting bins. Clerk to obtain quotes.

  1. PARISH PLAN

Community composting is progressing well.

There will be no Youth exchange programme as Latvia failed to get funding. Other options are being looked at for something similar in the future.

     10. COMMUNICATION

A communication was received by H. Longman requested information regarding Manor Farm and the history of this area. It was agreed to reply referring the enquirer to the Land Registry Site.

M. Ball has spoken to B. Hibbert and notices have been placed regarding fly tipping at the recycling centre

Good Neighbours Scheme article which included notification of 24th September meeting to be repeated in the September newsletter.

     11. GENERAL DISCUSSION

Nothing raised

     12. DATE OF NEXT MEETING 12th AUGUST 2013

            To be held in the Queens Head restaurant. P. Jackson gave his apologies for this meeting

NOB meeting closed at 8.35pm

 

 

Signed…………………………………………………………Date……………………………..

 

 

10th June 2013 Minutes

MINUTES of MEETING held on 10th June 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, J. O’Leary, M. Ball, P. Jackson,  L. Chenery, W. Kemp (District Councillor) and M. Sommerville (County Councillor)

 1. APOLOGIES FOR ABSENCE None received.

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. None declared

  1. 3.    MINUTES  OF  THE PREVIOUS  MEETINGS held on 8th April 2013 and 3rd June 2013 were  agreed as a true representation of meetings

Proposed by J. O’Leary seconded by P. Jackson

  1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor) reported that the meeting at which the local plan site specifics are to be agreed has been postponed.

M. Sommerville introduced herself as our new CountyCouncillor. She offered to help in anyway she can and outlined her areas of involvement. She outlined the problems facing the County Council particularly with regard to organisation.

Village Hall have been awarded a grant towards improvements. Thanks to J. O’Leary and M. Ball for their work in achieving this. David Fairhead has been awarded the contract.

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair.  It was agreed at last meeting that we purchase goal posts. For purposes of safety and to reduce vandalism potential it was agreed to purchase steel posts at around £500. Clerk was given permission to raise a cheque for these as soon as pro-forma invoice arrives.

Mole problem. Traps have been installed and 3 moles have been caught. However there is still activity and Jem will place further traps. I am attempting to keep mole hills clear for Charlie Barber to mow safely.

Annual inspection organised for this week

There is a problem in the centre of the toddler are where surface has been dug up. A repair was completed this morning but we may need at least a partial resurface in the future

There is a need for a working party to tidy, repair this surface and fit new goal posts etc. This to be arranged when new goal posts have been delivered.

Planting of summer bedding was completed at the end of last week. Note to be placed on the notice board to record thanking to businesses that have sponsored this year and Horticultural Club for planting.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

To consider any outstanding Highway/Footpath matters

SAM analysis shows that over 9 days (23 hours) 5% of vehicles were speeding.

Clerk to report pot holes again.

  1. 7.      PLANNING

To receive feedback on current applications or any other planning matters. Nothing to report.

To consider further information on the Local Plan consultation as and when available. Nothing to report

  1. CHEQUES

NTTVH                       Hire of Hall                                                       £9.50

C. Cook                       Newsletter, Ink                                     £27.59

K. Cox                         Wardens wages                                                £29.92

J. Youngman                Internal Audit                                                    £35.00

E.S.T.S. Ltd                 Mesh for Community Composting                     £33.74

Proposed by   J. O’Leary seconded by  S. Hannant   that cheque payments be authorised.

 

The use of funds from village of year competition, Playing Field Assn donation and community composting receipts was discussed. Clerk to check prices of  cycle racks and benches. M. Ball to investigates costs of defribulator.

We did not get the wildlife area grant

The clerk has received a quotation for the track though and entrance to the allotments. (over £5000)

  1. PARISH PLAN

Mesh has arrived for sieving the compost on the community composting area.

Youth exchange programme will not occur this year as Latvia did not get funding

Robin Konieczny has ideas for future exchanges in conjunction with a group in West Norfolk

To review localism bill, the big consultation and quality status as and when information available. Nothing to report

     10. COMMUNICATION

To consider articles for July Newsletter. Pumpkin competition, Thanks to sponsors and H.C. for planting, SAM analysis, Fly tipping at Re-cycling centre. VH grant and building work, good neighbourhood scheme.

     11. GENERAL DISCUSSION

M. Ball to investigate SNC environmental crime scheme with a view to possible use of cameras to catch flytippers

 

     12. DATE OF NEXT MEETING 8th JULY 2013

 

 

NOB meeting closed at 8.20pm

 

Signed…………………………………………………….Date………………………………….

14th May 2012 AGM and Parish Meeting Minutes

 

THURLTON PARISH COUNCIL

            MINUTES of ANNUAL GENERAL MEETING held on 14th May 2012

PRESENT C. Cook (Parish Clerk), H. Longman,J. Berry ,S. Hannant, P. Jackson ,M. Ball, J. O’Leary & L. Chenery

1.Apologies for absence.

None received.

2. Election of Chairperson.

Proposed by L. Chenery seconded by J. Berry that H. Longman be elected as Chairperson. No  other nominations so duly elected.

3. H. Longman signed declaration of office as Chairperson.

  1. 4.      Minutes of last A.G.M.

Proposed by S. Hannant  seconded by J. Berry  that the Minutes circulated are a true representation of meeting

5. Election of Officers.

Vice Chairman S. Hannant

Responsible Financial Officer C. Cook (Parish Clerk)

Planning Advisor H. Longman

PC representative(s) on Village Hall Committee J. O’Leary, M. Ball & H. Longman

PC representative(s) on Playing Field Assn H. Longman & P. Jackson.

PC representative(s) on Community Composting Steering Group P. Jackson & H. Longman

PC representative(s) on Good Neighbour project J. O’Leary

PC representative(s) on Rural Youth in Europe project H. Longman & M. Ball

PC representative(s) on Youth club Committee H. Longman &P. Jackson

Internal Auditors M. Ball & J. Berry

Cheque signatories L. Chenery J. Berry & H. Longman

Editor(s) of Newsletter Jointly

Play Area Warden K. Cox

Tree Warden J. Pennington

Emergency Co-ordinator B. Longman

Deputy Emergency Co-ordinator C. Hannant

6. Cheques.

     2.05.12                Countryside Supplies               Gate Posts for C.C.               £46.90

14.05.12     NTTVH                   Hire of Hall                            £9.50

14.05.12     Frolic                                   Donation                               £100.00

14.05.12     C. Cook                   Photocopies etc                                     £52.19

14.05.12               K. Cox                       Wardens Wages                    £26.35

14.05.12     C. Cook                   Goods for Community Cptg   £150.71

Authorisation of cheques proposed by L. Chenery  seconded by J. Berry.

  1. 7.      2011/12 Audit

Proposed by M. Ball seconded by J. O’Leary that the Accounting statement and Annual governance statement for Auditor be approved.

 

MINUTES of  PARISH MEETING held on 14th May 2012

PRESENT C. Cook (Parish Clerk), H. Longman,J. Berry ,S. Hannant, P. Jackson ,M. Ball, J. O’Leary  & L. Chenery W. Kemp (District Councillor)  and two members of the public

1.Apologies for absence received from A. Tomkinson (County Councillor)  

2.Parish Council Report. H. Longman reported results of AGM. Officers elected:- H. Longman (Chairperson), S. Hannant ( Vice Chairman) etc. She gave a report on the activities of the PC for the previous year and commented on ongoing projects and finances.

3.Reports from local organisations.

YOUTH CLUB Jenny Skelton outlined the new organisation and how the Youth Club will progress

COUNTY COUNCILLOR A. Tomkinson  had not been able to attend and referred us to his blog, which can be accessed via the Thurlton PC website on which there is a yearly report for all Parish Meetings

POLICE The Police attended our March and gave details of organisation and crime statistics.

MOTHERS UNION. Sarah Will had sent a report outlining last and coming year’s activities. Nick Will summarised.

CHURCH/PCC Nick Will gave a report on current situation with PCC membership and the Church Room utilisation etc

PLAY AREA ASSOCIATION Activities of the Play Area Assn had been included in the Chairpersons report

THURLTON AND DISTRICT W.I. The annual WI report was summarized.

THURLTON BOWLS CLUB Written report summarized

AMBLERS CLUB Martin Ball reported on the Amblers Club activities and programme

BALLROOM DANCING Martin Ball reported on the groups progress.

COMMUNITY COMPOSTING Paul Jackson reported the current progress on this project

TREE WARDEN Jeff Pennington had sent a written report of tree planting on allotment and school etc.

FROLIC The summer holiday Frolic will be resurrected this year

VILLAGE HALL Martin Ball updated the meeting of progress on Village Hall projects.

PLAYING FIELD WARDEN Heather recorded a vote of thanks to Kate Cox our Warden . Article to newsletter regarding the difficulty relating to small items eg sweet wrappers.

ALLOTMENT ASSOCIATION Chris Cook reported on their current projects

HORTICULTURAL CLUB Chris Cook reported on membership and programme

LINE DANCING CLUB A written report was summarized.

WEDNESDAY MORNING COFFEE CLUB Martin Ball reported this is now up and running.

GOOD NEIGHBOURS SCHEME John O’Leary gave a report on progress

YOUTH EXCHANGE Heather Longman updated the meeting on this years exchange

DISTRICT COUNCILLOR William Kemp summarised his annual report to Parish Councils

LITTER PICKING Martin Ball gave a short report.

EMERGENCY CO-ORDINATOR  Heather Longman commented that there has been  no communication from SNC recently.

 

N.O.B. meeting closed at 8.25pm

 

11th March 2013 Minutes

MINUTES of MEETING held on11th March 2013

 

PRESENT  C.Cook(Clerk), H. Longman ,  J. Berry, J. O’Leary, M. Ball, P. Jackson,  L. Chenery D. Smith and  W. Kemp (District Councillor)

APOLOGIES FOR ABSENCE received from A. Tomkinson (CountyCouncillor) andS. Hannant

  1. 1.      DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. H. Longman and L. Chenery declared interests in the local plan

  1. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 11th February 2013 were  agreed as a true representation of meetings

Proposed by M. Ball  seconded by J. Berry

  1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Village Hall AGM this Thursday.

The suggestion from Dick Smith regarding the adoption of a neighbourhood plan was discussed. He outlined his proposals and offer to facilitate further investigation at no cost to the Parish Council at this point in time. Proposed by J. O’Leary seconded by M. Ball that the Parish Council accept the offer. All agreed.

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need removal and or replacement. Clerk to check prices of replacement goal posts. Ground levelling in front of goals await resolution of Mole problem.

Mole Traps have been received.

Dog bins onTithe Barn LaneandSandy Lanemay need attention or replacement this year

Planting of Planters to be progressed in conjunction with  Horticultural Club financed by Holly Farm Garage and Linda’s Shop. Spring bulbs have been planted.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

We await results from use of the SAM  from SNC

  1. 7.      PLANNING

For information a stop notice has been served on the scrap yard onLow Rd(by the Broads Authority)

The proposal for a wind turbine on land West of Crab Apple Lane Haddiscoe was discussed. Proposed by L. Chenery seconded by J. O’Leary that an environmental impact assessment takes place prior to the Parish Council coming to a conclusion on this proposal.

  1. CHEQUES

NTTVH                       Hire of Hall                                                       £9.50

C. Cook                       Photocopies newsletter, Mole traps etc £100.82

K. Cox                         Wardens wages                                                £24.76

Rav Group Mag           Insertion of newsletter                           £50.00

SNC                            Dog Bin Servicing                                             £214.13

Proposed by  J. O’Leary seconded by L. Chenery  that cheque payments be authorised.

The use of funds from village of year competition and community composting receipts was considered. A number of suggestions were put forward including New Goal Posts, fencing on playing field, benches on playing field, sign on village hall, improved access to allotments/bowls club, neighbourhood plan and plants/trees for wildlife area. It was agreed that Clerk could finance running costs for community composting area from petty cash or by personally financing and reclaiming at next meeting up to £200 without prior approval of the Parish Council.

  1. PARISH PLAN

Update on community composting. Recommenced last Saturday. Very professional leaflets were distributed to all participants and volunteers prior to start, detailing collection dates and information from last years results etc

The Youth exchange programme is waiting for funding approval

      10. COMMUNICATION

An interest has been registered for the Big South Norfolk Litter Pick  The date will be April 4th. A number of volunteers have come forward and M. Ball agreed to help Clerk with organisation on the day. School to be contacted.

The GREEN DEAL innovative was publicised in the March newsletter and received a nil response

Big Switch & Save initiative to be advertised in April newsletter.

Articles for April Newsletter to include those mentioned previously plus Good Neighbourhood Scheme, Dog Waste,Village Hall AGM etc

                 11. GENERAL DISCUSSION

            No items raised for discussion

     12. DATE OF NEXT MEETING 8th APRIL 2013

            NOB meeting closed at 9.00pm

 

Signed………………………………………………………………..Date……………………….

 

 

11th February 2013 Minutes

MINUTES of MEETING held on11th February 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, M. Ball, P. Jackson,  and  W. Kemp (District Councillor)

1. APOLOGIES FOR ABSENCE received from A. Tomkinson (CountyCouncillor), L. Chenery & J. O’Leary

  1. 2.      DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. It was agreed that the Chairpersons interest in the planning applications on Low   Rd, discussed at last meeting, no longer constitute a prejudicial interest as the last time she acted as agent on this site was approximately 10 years ago 3. MINUTES  OF  THE PREVIOUS  MEETING held on 14th January 2013 were  agreed as a true representation of meetings Proposed by  J. Berry seconded by S. Hannant

  1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

William Kemp reported that SNC are freezing their share of this year’s council tax

Village Hall is in the process of applying for grants for the improvements.

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

One of goal posts now in need of urgent repair.

Reports that there have been further instances of drinking on the field and consequential broken glass and a resurgence of vehicles, (looks like motorcycle tracks) spinning around on the playing field to be reported to police

Underground Traps to resolve playing field mole problem be progressed. Agreed that Clerk is authorised to spend up to £200 in this respect without further discussion at Parish Council Meetings.

Playing Field Association meeting to be arranged.

It was suggested that we include another article to March newsletter regarding dog mess.

Dog bins onTithe Barn LaneandSandy Lanemay need attention or replacement in the future

Planting of Planters to be progressed in conjunction with  Horticultural Club financed by Holly Farm Garage and Linda’s Shop. Spring bulbs have been planted.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

A number of potholes and other highway problems have been reported to Highways and Anglian Water over the last few weeks. Some have been resolved.

SAM has been in use but has been limited by weather conditions.

  1. 7.      PLANNING

The planning application for Land West of Blaen Waun,Low Rdhas been withdrawn

  1. CHEQUES

NTTVH                       Hire of Hall                                           £9.50

C. Cook                       Photocopies newsletter less adj £9.30

K. Cox                         Wardens wages                                    £25.79

Proposed by J. Berry  seconded by P. Jackson that cheque payments be authorised.

The use of funds from village of year competition and community composting receipts to be considered at March meeting.

  1. PARISH PLAN

Credits for community composting were received today.

Youth exchange programme for this year has been changed to 16th-25th of August. Robin Konieczny can make these dates as leader and will be able to find the second leader if necessary. Four (male) participants have confirmed and they are looking for two female participants. Article to newsletter.

The Sneek ,Netherlands, workshops in 2013 were about ‘Ageing in Villages’. Mary and Jim Lucy attended these workshops and have written a brief resume of the work they did there.

Last Thursday H. Longman  attended a Living Library event organised by NRCC in partnership with our Dutch colleagues, under the EU funded SMART project.  All the delegates were from EU countries and the learning was a two way process. On Saturday Mary, Jim, Bruce and I had lunch with the Dutch visitors hosted by Fred who was one of the people involved in the very successful new village hall at Weston Longville. The conversations around the table covered many topics to do with rural living and the possibilities for providing community facilities

These two events have brought to mind the thought that we are not doing enough for our older residents. There is no day centre and there is no longer a ‘meals on wheels’ service. Linda and Keith are partly filling the gap, brilliantly, with their successful café morning on Wednesday but this is only one half day a week. The good neighbour project also helps. Perhaps we should think about other ways we could organise social care within our own community and incorporate into a revised Parish Plan.

 10. COMMUNICATION

Participation in the Big South Norfolk Litter Pick was agreed . Clerk has registered an interest on behalf of the Parish Council. Martin still does a litter pick but does no longer get funding from CPRE. Agreed that this occurs on 4th April which is during Easter holidays and that we try to involve some of the Village youngsters. Article to newsletter

Participation in the SNC/Broadland DC GREEN DEAL was discussed.The initial assessments are free. Referrals should be sent by March 2013. Article to newsletter.

Newsletters are not being delivered to Norman Close. Clerk to check.

     11. GENERAL DISCUSSION

           Nothing reported other than positioning of signing on Norman Close

     12. DATE OF NEXT MEETING 11th MARCH 2013

 

NOB meeting closed at 8.40pm

 

Signed…………………………………………………………Date…………………………..