2016 Minutes

12th December 2016 Minutes

MINUTES of MEETING held on 12th December 2016

 

  1. PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, M. Ball, L. Chenery,   J. Lucy, J. O’Leary, and M. Stone (County Councillor)

APOLOGIES FOR ABSENCE None received

 

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest. None declared

  1. MINUTES OF  THE PREVIOUS  MEETING held on 14h November 2016 were  agreed as a true representation of meetings

Proposed by M. Ball seconded by S. Hannant

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police  No report

Await  further  information on the resurrection of the home watch/neighbourhood watch schemes.

  1. Stone (County Councillor)

End of year report had been e-mailed to all Councillors. M. Stone summarised her report and suggested articles for next newsletter to include loneliness campaign and support for people in the event of a power cut. She offered to contact Karen O’Kann for her to communicate with PC direct regarding Broadband situation.

            School

John Seaward is progressing contact with NCC/School with regard to changes in management and organisation etc.

Village Hall

Village car park resurfacing complete. . Quote received from P.C. Insurance for surfacing of car park (£70). Village Hall will get a quote on their insurance. Decisions then will be required. Do we need to insure and if so who should pay.

Following an accident VH committee has reviewed conditions of hire to include need for hirers to have their own public liability insurance.

VH committee meetings will be held on 1st Friday of each month at 4.45pm in the Village Hall.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Outstanding items from this years inspection  still to be resolved. Problems with pathway edges surfacing on toddler area, bolt caps missing. Clerk to obtain surfacing repair kit. Lockable bollard base and posts for exercise equipment signs were installed at a working party on Saturday 10th December. Posts to be painted with green hammerite paint in the Spring. Molehills were flattened.

Tree surgery was undertaken to help resolve the complaint received from residents of Queens Head Close property adjacent to playing field relative to lack of privacy. Thanks to T. Hannant (a local tree surgeon) recorded for his help in this respect

Suggestion from J. Lucy that we should have a system of planned maintenance on the playing field discussed. S. Hannant and J. Lucy to investigate.

 

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTE

Public Rights of Way particularly with regard to Mill Lane still being monitored by John Seaward. Suggestion that we check Mill Lane boundaries to be progressed.

Lockable post base was installed to restrict lorry/caravan access to playing field at top of Mill Lane as required. Keys will be obtained for all Village Hall key holders. Lockable post is with Clerk and will be placed when considered necessary.

Article from SNC regarding dog fouling included in the last newsletter. .

  1. PLANNING

No applications at present

  1. CHEQUES

Rav Mag                     Newsletters insertions to rav mag 16/17         £50.00

SLCC                          Subscription                                                    £67.00

ALCC                         Subscription                                                    £10.00

Norfolk Copiers          Copy charges                                                  £12.96

CHT                            New set of pads for defib                               £33.00

ERCG                         Donation                                                         £25.00

  1. Cook Locks, Postcrete, Paint, Petty Cash £97.53

Proposed by J. O’Leary and seconded by J. Lucy that payments be authorised.

  • COMMUNICATION

 

Chris Blyth who has planted a memorial tree on the amenity area at top of Links Way has also offered to supply and install a memorial bench in the area following the article in the October newsletter. To be progressed

No newsletter in January.

  • GENERAL DISCUSSION

 

To discuss items for possible inclusion on a future agenda. No items raised.

Chairman wished everyone compliments of the season

  • DATE OF NEXT MEETING   JANUARY 9th 2017

 

List of meeting dates for 2017 e-mailed to all Councillors

   

NOB meeting closed at 8.10pm

 

Signed………………………………………………

12th December 2016 Minutes

14th November 2016 Minutes

MINUTES of MEETING held on 14th November 2016

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, M. Ball, J. Lucy, and W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from J. O’Leary and M. Stone (County Councillor)

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest. None declared

  1. MINUTES OF  THE PREVIOUS  MEETING held on 10h October 2016 were  agreed as a true representation of meetings

Proposed by J. Lucy seconded by M. Ball

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Clerk had  a communication regarding resurrection of the home watch/neighbourhood watch schemes. Clerk is prepared to be contact point for a similar arrangement to our previous scheme. If they want us to consider a specific home watch/ neighbourhood watch scheme I have asked for them to send details

  1. Kemp (District Councillor) updated Parish Council on latest situation regarding devolution as he is aware.
  2. Stone (County Councillor) had e-mailed her report which had been passed on to all Councillors.

Letter from NCC regarding school and current situation with regard to interim management arrangements at school were discussed.  John Seaward said he would contact NCC/School on the Parish Councils behalf.

Village car park resurfacing complete. Signage provided by contractors has been installed. Lockable bollard which will now be used on Mill Lane received. Quote received from P.C. Insurance for surfacing of car park (£70). At last meeting it was suggested that Village Hall get a quote on their insurance. VAT refund for the car park resurfacing has been received.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Outstanding items from this years inspection  still to be resolved. Problems with pathway edges surfacing on toddler area, bolt caps missing. Clerk to obtain surfacing repair kit.   Further to a suggestion at a previous meeting the ownership signs have been placed in the Village Hall notice board. Thanks to M. Ball for arranging lamination of these signs. The other signs for the gym equipment and memorial signs for amenity area (Horticultural Club) have been supplied by a new local engraving business at very competitive prices.

Complaint received from residents of queens head close  property adjacent to playing field relative to lack of privacy when youngsters climb an adjacent tree and overlook their property is being progressed.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTE

Public Rights of Way particularly with regard to Mill Lane to be progressed.  J. Seaward to monitor situation.

The placement of lockable post from car park to restrict lorry/caravan access to playing field at top of Mill Lane will be considered at a meeting on the playing field on Saturday

Local residents  have been seen not clearing up after their dogs on the playing field but at this juncture those who witnessed same are not prepared to sign witness statements. Clerk has asked advice from SNC environmental dept. We now  have a contact at SNC and they  have provided an article for` the newsletter to which we will add comments that persons have been witnessed not clearing up after their dogs.

  1. PLANNING

Application for an Oak Lean too. Victory Cottage, Low Rd (2016/2435) agreed. Proposed by J. Seaward seconded by P. Jackson

Application for communications tower on sewage disposal works Norton Subcourse 2016/2274 agreed. Proposed by S. Hannant seconded by J. Seaward

  1. CHEQUES

Norfolk Copiers          Rental Photocopier (DD)                                £72.82

GS Computers             Laptop/ Printer etc                                       £535.50

SNC                            Annual Charge Dog Bins                             £234.14

NTTVH                       Donation Car Park                                       £2860.00

Norfolk Copiers          Monthly usage                                                £25.94

TA&LGA                   Rent community composting                          £22.00

Engraving Experts      Plaques for exercise equipment                      £24.00

  1. Cox Wardens Wages £21.60

Proposed by  P. Jackson and seconded by M. Ball  that  payments be authorised.

Budget for 2017/18 and precept based on predicted expenditure for 2016/17 financial year issued with agenda was considered. Budget based on precept of £6000 (no change)

The new PC laptop, printer and software have been installed successfully. Cheque included on cheque list. Information has been uploaded to the PC website re the disclosure of information act

  • COMMUNICATION

 

Chris Blyth who has recently planted a memorial tree on the amenity area at top of Links  Way has also offered to supply and install a memorial bench in the area following the article in the October newsletter. To be progressed

E=mail received from Eastern Rivers community gym requesting donation. Agreed that PC donates £25 and put an article of support in December newsletter.

Articles for November newsletter to include Dog Poo, items from M. Stone report, fire alarm tests warning, pumpkin competition results, beat the chill, Christmas bin collections, community composting etc

  • GENERAL DISCUSSION

 

No items raised.

  • DATE OF NEXT MEETING   DECEMBER 12th 2016

 

   

NOB meeting closed at 8.30pm

 

Signed………………………………………………….Date………

10th October 2016 Minutes

MINUTES of MEETING held on 10th October 2016

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, M. Ball, J. Lucy, M. Stone (County Councillor) and W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from J. Seaward

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest. None declared

  1. MINUTES OF  THE PREVIOUS  MEETING held on 12th September 2016 were  agreed as a true representation of meetings

Proposed by P. Jackson seconded by J. Lucy

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police reported that there had been no incidents reported for the last month

  1. Kemp (District Councillor) outlined current situation with regard to devolution.
  2. Stone (County Councillor) also reported on devolution and the potential budget overspend by NCC

The letter from NCC regarding school was discussed, J. Seaward has said that he is happy to contact NCC/School if P.C. require. Agreed to ask John to request information on P.C. behalf.

CCTV on allotments/bowls club. Allotment assn has purchased cameras and recording equipment and in association with Bowls Club have agreed placement of same. It was agreed that the placement of a scaffold pole to which cameras are secured will be situated to side of green security shed on the community composting side of bowls club fence. Recording equipment will be wired from cameras and situated in secure shed on bowls club property

Village car park resurfacing complete. Signage being provided by contractors together with lockable bollard which use of which to be agreed at top of Mill Lane. Insurance of surfacing of car park to be considered. A quote has been received from P.C. insurance company of £70 per annum (£250 excess). Suggested that V.H. get a quote from their insurance company for comparison.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Outstanding items from this years inspection  still to be resolved. Problems with pathway edges, surfacing on toddler area and bolt caps missing still to be resolved. S. Hannant has sprayed weed growth on tiger mulch and elsewhere. Clerk to obtain surfacing repair kit.  Ownership signs and signs to exercise equipment to suggest use by adults only were recommended by inspector. Clerk awaiting quotations for signs. Suggestion that ownership signs could be included in the V.H. notice board agreed. Suggestion that signs to exercise equipment should be flexible plastic stick on signs to be investigated

Complaint received from residents of queens head close property adjacent to playing field relative to lack of privacy when youngsters climb an adjacent tree and overlook their property. E-mails received from Ann & Alan Gosling and PC responses have been circulated. At the recent working party the removal of lower branches was considered but there was no agreement other than to review when leaves have fallen.

Following resignation of Shaun for personal reasons, Ian with Paul (as back up) have taken on the responsibility for defibrillator checks. As far as Clerk is aware all necessary changes on NHT website are now in place. Clerk has ordered a new set of pads to replace a set which are close to their use by date

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERs

Nothing to report (highways)

  1. Seaward investigating Public Rights of Way particularly in respect of Mill Lane.

Placement of lockable post from car park to restrict lorry/caravan access to playing field at top of Mill Lane to be finalised.

Name of resident of College Rd who has been seen not clearing up after their dog has been discussed with SNC environmental dept. They have asked me to provide name, address and site of the offence.  SNC will then write to the individual outlining the potential consequences of his actions.

  1. PLANNING

Nothing to report at this time

  1. CHEQUES

BT                                           Phone and Broadband                        £157.37

  1. Barber Grounds Maintenance £550.00
  2. Cook Clerks Wages etc £406.08

HMRC                                    Clerks Tax                                           £100.75

Mazars                                     Audit Fee                                            £240.00

Proposed by J. Lucy  and seconded by M. Ball  that  payments be authorised.

Recent regulations regarding disclosure of accounts/audit results on the parish council website and grants being available to finance achievement of same have been discussed. Clerk has successfully applied for a grant of £400 . This will facilitate the purchase of a new laptop and all in one printer to replace obsolete PC equipment. It was agreed that Clerk should purchase equipment from a local supplier which Norton Subcourse PC also used. This would cost P.C. an additional £200 in addition to grant. Proposed by P. Jackson seconded by J. Lucy that Clerk orders this equipment agreed.

  • COMMUNICATION

 

Chris Blyth who has recently planted a memorial tree on the amenity area at top of Links Way has also offered to supply and install a memorial bench in the area following the article in the October newsletter. Clerk has received e-mail from a resident of Links Way (who overlooks the area) requesting careful consideration to placement of benches such as to not overlook their property. Clerk responded suggesting that the benches would be placed to directly overlook the amenity area.

Types of benches discussed. Redwood Garden bench from 4memorial bench preferred.

Clerk to contact Chris Blyth

  • GENERAL DISCUSSION

 

Super fast Broadband should be available middle of next year.

 

  • DATE OF NEXT MEETING NOVEMBER 14th 2016

 

   

NOB meeting closed at 8.20 pm

 

Signed………………………………………………….Date……………………..

12th September 2016

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 12th September 2016

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, M. Ball, J. Lucy,

  1. APOLOGIES FOR ABSENCE received from J,O’Leary

2 .DECLARATIONS OF INTEREST

Chairman asked for any declarations of interest. None declared

  1. MINUTES OF  THE PREVIOUS  MEETING held on 8th August 2016 were  agreed as a true representation of meetings

Proposed by M. Ball seconded by P. Jackson

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police crime stats for last two months received by e-mail – 1 violence offence and 2 malicious communications

  1. Stone (County Councillor) had e-mailed a report which had been circulated.

Car park renovation complete other than decision on lockable bollard. Suggested that fitting this to the centre of existing bollards be investigated.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Problems with pathway edges, mole hills, litter bins, bolt caps missing, weed growth on tiger mulch. Removal of stones from front of goals recommended as was ownership signs and signs to exercise equipment to suggest use by adults only  Working party organised for this Saturday 17th at 10am. Clerk to arrange some signs

To consider complaint received from residents of queens head close  property adjacent to playing field relative to lack of privacy when youngsters climb an adjacent tree and overlook their property. E-mails received from Ann & Alan Gosling have been circulated. Suggestion made to trim lower branches to remove overhang. This will be reviewed at working party on Saturday.

Following resignation of Shaun we need a replacement to do weekly/monthly checks on defibrillator. Ian has said he is prepared to take on this responsibility. Paul has offered to stand in for Holiday cover etc. Meeting to be arranged for handover of responsibilities.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTE

Ownership of Mill Lane and Public Right of Way still to be established.  John Seaward investigating.

The placement of lockable posts to restrict lorry/caravan access to playing field at top of Mill Lane, proposed by S. Hannant seconded by M. Ball , to be progressed. S. Hannant to contact D. Fairhead. Review placement on Saturday?

  1. PLANNING

The planning application 2016/2059 for single and two storey extension to side and rear of Holly Cottage, Beccles Rd was considered. As there are no material planning objections it was proposed by P. Jackson seconded by J. Lucy that this application be approved

It was agreed to support CPRE pledge to oppose inclusion of additional housing targets in the 2036 local plans.

  1. CHEQUES

ESTS                           Mesh for community composting                       £54 (paid 26.08.16)

NALC                         Subscription                                                  £164.31

Waveney Surfacing       Car Park resurfacing                                  £18,666.60

Came and Co               PC Insurance                                               £1415.23

Norfolk copiers            Photocopier charges                                         £14.87

  1. Cox Warden Wages £20.38

CPRE                          Subscription                                                     £36.00

Proposed by  M. Ball  and seconded by J. Lucy that  payments be authorised.

Annual report from Auditor has been received and access to advertised on notice board.

Recent regulations require this and other financial information to be posted to the Parish Council website. Clerk has applied for grant to replace obsolete parish council laptop and printing equipment. Agreed that Clerk purchase Printer prior to receipt of grant at his expense if grant not successful.

  • COMMUNICATION

 

Request for planting of memorial tree on the amenity area at top of Links Way agreed. Tree species to be agreed.

Articles for October  newsletter considered. Memorial benches on amenity area at top of Links Way to be included

  • GENERAL DISCUSSION

 

E-Mail from Mike Cox re mobility scooter access to Village Hall was discussed.

Ownership of Mill Lane needs to be established and therefore responsibility for improvement if deemed necessary. If it were PC responsibility then this would cost a good deal of money which would require grant funding

Village Hall made improvements relatively recently which included disabled toilet and hard standing to side of hall partially for the transfers of wheel chairs from vehicles for direct disabled access to the VH.

The last phase of playing field renovation included provision of access paths from a repositioned chicane from Links Way access to the field. These access paths were to enable wheel chair/buggy access to all facilities on the playing field and the Village Hall.

  • DATE OF NEXT MEETING OCTOBER 10th 2016

 

   

NOB meeting closed at

 

Signed………………………………………………….Date……………………..

11th July 2016 Minutes

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 11th July 2016

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, M. Ball, J. Seaward, J. Lucy, J. O’Leary and W. Kemp (District Councillor)

 

  1. APOLOGIES FOR ABSENCE received from M. Stone (County Councillor)

 

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest. None declared

 

  1. MINUTES OF  THE PREVIOUS  MEETING held on 13th June 2016 were  agreed as a true representation of meetings

Proposed by J. Lucy seconded by M. Ball.

 

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.
  2. Stone (County Councillor) had sent her apologies and had sent a report on the current situation with regard to the current devolution proposals.
  3. Kemp (District Councillor) outlined the current devolution proposals. He also suggested the PC should respond to e-mails requesting information regarding Village facilities. These relates to progression of the next local plan.

Car park renovation planned for beginning of August. Flyers were included in July newsletter to inform parishioners and posters will be placed around village to remind everyone. Proposal that the banks/edges to be trimmed on the 25th August to be progressed.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

We await results of this year’s play area inspection which should have occurred mid June. Clerk to contact inspector.

Situation regarding Broadband provisions added to agenda. Nothing to report at this time.

Security of access to playing field discussed in view of recent problems locally. Provision of  lockable posts/barriers on Mill Lane to be investigated. Queens Head and Bowls Club to be contacted.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTE

Public Rights of Way have been reviewed by J. Seaward. All local Rights of Way are well documented other than Mill Lane access to playing field and village hall. J. Seaward will progress.

Overgrowth of hedges etc was included in the July/August newsletter. Some residents have been trimming their hedges since the newsletter was distributed

Litter pick this year went well. We did not win £200 in the draw but will receive £20 for participating

  1. PLANNING

The application 2016/1013 for house on land to rear of Queens Head has been withdrawn. This will be re-submitted to address neighbours concerns.

  1. CHEQUES

BT                               Phone & broadband                                         £141.14

  1. Cook Clerks Wages etc £376.00

HMRC                         Clerks Tax                                                       £100.75

Thurlton P. S.               Donation to outdoor project                              £100.00

Proposed by  P. Jackson  and seconded by J. O’Leary  that  payments be authorised.

A donation to a school outdoor project from community composting funds was provisionally agreed at last meeting subject to receipt of project information which was circulated with agenda. It was agreed that this could be included on this meetings cheque list.

  1. PARISH PLAN

It was agreed that the review of  Parish Plan be removed from Agenda at this time due to lack of response from questionnaires issued last year.

  1. COMMUNICATION

To consider communications received other than that on circulation. Nothing to report.

There is no August newsletter

  • GENERAL DISCUSSION

 

The suggestion of bench(s) on Links Way amenity area to be included on Agenda as a possible future project.

 

  • DATE OF NEXT MEETING AUGUST 8th 2016

 

   

NOB meeting closed at 8.05pm

 

Signed………………………………………………….Date……………………..

13th June 2016 Minutes

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 13th June 2016

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, M. Ball, L. Chenery, J. Seaward, and W. Kemp (District Councillor)

 

  1. APOLOGIES FOR ABSENCE received from M. Stone (County Councillor) & J. O’Leary

 

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest.

3.MINUTES  OF  THE PREVIOUS  MEETING held on 14th March 2016 were  agreed as a true representation of meetings

Proposed by M. Ball seconded by P. Jackson

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police – No report

  1. Stone (County Councillor) – No report
  2. Kemp (District Councillor) – Await information on devolution proposals. Flooding at Hall Farm Corner needs to be reported to NCC

Village hall. Abandoned car still needs to be removed before work can be commenced

 

 

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Items outstanding from last year’s inspection include protrusion of bolts on benches and edging of the toddler area.

This year’s inspection will occur mid June

Community composting group needed new bags which Clerk purchased (included on cheque list)

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTE

There is a Rangers visit in the near future. Clerk has asked for verge to be strimmed to left of Hampton Ave and the banks/verges around car park to be attended to.

Clerk has received complaint from resident re overgrowth of hedging on Mill Lane and pathway from top of Links Way through to amenity area. Mill Lane in hand and letter to Resident if inspection of pathway warrants.

Litter pick this year went well. We have not had any communication regarding the draw.

  1. PLANNING

Revised application 2016/0849 from Oliver Rushmere on Low Rd considered. Approved.

  1. CHEQUES

CAN                            Subscription                                                     £20.00

  1. Cook Planters and Community Composting £217.84
  2. K. Youngman Internal Audit £40.00

Proposed by  M. Ball  and seconded by P. Jackson that  payments be authorised. Clerk given permission to arrange second signatory outside of meeting.

£900.28 re-cycling credits received from community composting project for last year. In a previously circulated e-mail Emma suggested a donation to a school outdoor project from these funds. A donation of £100 was proposed subject to further information about project.

  • PARISH PLAN

 

Questionnaires included in the November Newsletter and reminders in February newsletter resulted in grand total of 19 completed questionnaires returned. For the sake of the exercise the Clerk analysed the results and e-mailed Councillors a summary.

  • COMMUNICATION

 

.

 

Articles for July/August newsletter to include fete report and suggestion that residents keep their hedges trimmed. Update on Car Park, shop and the end of the Wednesday morning Village Hall food and drink get together.

  • GENERAL DISCUSSION

 

Broadband connections and public rights of way suggested as future agenda items.

  • DATE OF NEXT MEETING JULY 11th 2016

 

   

NOB meeting closed at 8.55pm

 

Signed………………………………………………….

14th March 2016 Minutes

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 14th March 2016

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, M. Ball, J. Lucy, L. Chenery, J. Seaward, J. O’Leary & W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from M. Stone (County Councillor)

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest. L. Chenery in planning matters

  1. MINUTES OF  THE PREVIOUS  MEETING held on 8th February 2016 were  agreed as a true representation of meetings

Proposed by J. O’Leary seconded by M. Ball .

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.
  2. Kemp (District Councillor) reported that national budget this week may have important information regarding local funding.
  3. Stone (County Councillor) had e-mailed her report which had been forwarded to all Councillors

Village hall  

  1. O’Leary reported that further information had been requested and submitted to SNC regarding the planning application for car park. Car Park sub committee arranged for Thursday 7.30pm in the Queens Head.

Problems regarding some fly-tipping of items in the recycling centre had been reported to SNC.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Mole hills have been kept under control recently. Thanks to Jim Lucy

Other items outstanding from this year’s inspection include protrusion of bolts on benches and edging of the toddler area. Working party in the Spring.

New operational signs received and fitted to gym equipment

Inspection reports for Play Area Warden updated to include new gym equipment

Proposals to increase capacity of community composting area have been progressed and will probably require one further Working Party for completion.

  1. Kemp (District Councillor) may have some funds to help a community project in the next financial year.
  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Negative response received from Highways for PC requests to highways for 20mph restrictions on Church Rd, double yellow lines at junction of Beccles Rd and Church Rd and extension of 30mph restrictions from Hall Farm corner to the junction of Hales/Haddiscoe Rd

New grit bin has been installed at top of slope by the Queens Head. NCC have refused to fill as this is a private road.

Litter pick this year has been arranged for Wednesday 13th April  commencing 10am at Village Car Park. At present excluding any Councillors who may be participating there are have 6 volunteers. ClerkI will put up posters we can do a headline article in April newsletter. J. Seaward and M. Ball agreed to organise at 10 am on the day and clerk will communicate with SNC as to collection of equipment and litter pick resulting bags of litter.

  1. PLANNING

Revised application for 27 properties on Beccles Road (2014/2222) was approved at a recent planning committee with conditions. Further to communicating with councillors I have e-mailed SNC confirming that the PC are not prepared to have any involvement with maintenance of the proposed play area in the centre of the site on the basis that the village already has sufficient play area facilities.

  1. CHEQUES

Countryside Supplies    Materials for Community Composting   £363.77

NTTVH                                   Hire of Hall                                            £33.00

  1. Cox Wardens Wages £20.10

Proposed by L. Chenery and seconded by M. Ball  that  payments be authorised.

  • PARISH PLAN

 

A questionnaire was included in the November Newsletter. An article was included in the February  newsletter to encourage some more responses. Clerk to accumulate all responses analyse and report to next meeting

  • COMMUNICATION

 

Articles for April newsletter to include  2014/2222 approval and thanks to Heather for her work in this respect, Litter Pick, response to traffic issues, inclusion of events to web site, etc

  • GENERAL DISCUSSION

 

Broadband connections suggested as a future agenda item. Norton PC also have this on their agenda. Clerk to communicate with Norton in this respect.

  1. Seaward raised the issue of public rights of way which need to be formalised over the next few years. John offered to progress this on the Councils behalf. Clerk to provide John with the latest information he has on definitive rights of way.

 

To discuss situation regarding Village Shop

 

  • DATE OF NEXT MEETING 11th APRIL 2016

 

   

NOB meeting closed at

 

Signed………………………………………………….Date……………………..

8th February 2016 Minutes

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 8th February 2016

 

PRESENT  C.Cook(Clerk),  S. Hannant , P. Jackson, M. Ball, J. Lucy,  J. Seaward, J. O’Leary & W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from M. Stone & L. Chenery.

 2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest.

None declared

  1. MINUTES OF  THE PREVIOUS  MEETING held on 11th January 2016 were agreed as a true representation of meetings

Proposed by M. Ball seconded by J. O’Leary

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

No report from Police.

  1. Kemp (District Councillor) had no specific report but would comment on agenda items as required.
  2. Stone (County Councillor) had sent an e-mail report which had been forwarded to all Councillors

Funding for Car Park is progressing well. Planning permission will be required for the different surfacing, on the latest quotation, which is in progress. There is a question of drainage which is being investigated. Vote of thanks recorded to J. O’Leary and Village Hall for their work on this project

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Mole hills still a problem. J. Lucy offered to do some more clearance.

Other items outstanding from this year’s inspection include protrusion of bolts on benches and edging of the toddler area. Agreed that we arrange a working party in the spring.

Allocation and security of Metal fencing in the corner of the playing field was discussed. Clerk had contacted Bowls Club regarding their requirements and await their response as to number of panels they require. Also may need two or three panels to reinstate the pub fence/access to playing field

  1. Jackson has requested quotations for materials to progress proposals to increase capacity of community composting area.. Agreed that Clerk could raise a cheque outside of a normal meeting if necessary

A request to allow camping on playing field for a weekend motor bike rally to be based in the pub in May was considered. Clerk to check insurance. Bikes would have to be parked behind pub or on the V.H. car park.

A complaint regarding a fall from the double walker was discussed. New operational signs have been requested from supplier.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

We have had no response for PC requests to highways for 20mph restrictions on Church Rd, double yellow lines at junction of Beccles Rd and Church Rd and extension of 30mph restrictions from Hall Farm corner to the junction of Hales/Haddiscoe Rd.

New grit bin has been installed at top of slope by the Queens Head. Await filling.

Agreed that PC would arrange a litter pick this year. Date to be arranged (early April)

  1. PLANNING

Ombudsman refused to consider the complaint regarding SNC planning’s lack of consideration of views of PC and residents because the complaint was sent from a public body and not an individual. Article to newsletter asking if any individual(s) would be prepared to send the complaint to the Ombudsman. Suggested that letter of complaint be posted to website.

No further information has been received regarding the revised planning application for 27 properties on Beccles Road (2014/2222)

A response was sent after a previous meeting again objecting to the development but also objecting to the proposed play area on the central amenity area if it were to get planning permission

  1. CHEQUES

Thurlton Church            Donation                                                                 £200.00

Glasdon                        Grit Bin                                                                   £177.82

Proposed by J. O’Leary and seconded by  P. Jackson  that  payments be authorised.

There was a change to the precept request. The SNC grant was reduced due to Government funding. This means that to keep precept at £6000 the council tax bills will show a small increase in the PC content. (approx £1 per year). The forms have been resubmitted to confirm a precept requirement of £6000. Explanation to next newsletter.

Parish Council photocopying facilities have now been rented with a service agreement from Norfolk Copiers. The PC considered offering a service to other organisations.  Suggestion of 8p per A4 copy 12p for double sided or A3 agreed. Advertise in newsletter.

Suggestion of annual payment of Village Hall rental discussed and agreed. Proposed by J. O’Leary seconded by J. Seaward

The new arrangements for the external audit for smaller authorities was discussed and it was agreed that there is no advantage in opting out.

  • PARISH PLAN

 

A questionnaire was included in the November Newsletter. There has been only a small number of questionnaires returned. Agreed that we include article to next newsletter to encourage more responses.

  • COMMUNICATION

 

A complaint had been received regarding revised bus service 86. It has been confirmed that this service will still divert to Thurlton on request (as previously)

Articles for March newsletter to include precept, parish plan questionnaire response, photocopying service, shop and post office, complaint to Ombudsman, litter pick etc

  • GENERAL DISCUSSION

 

Broadband connections suggested as a future agenda item.

  • DATE OF NEXT MEETING 14th MARCH  2016

 

   

NOB meeting closed at

 

Signed………………………………………………….D

11th January 2016 Minutes

MINUTES of MEETING held on 11th January  2016

 

PRESENT  C.Cook(Clerk),  S. Hannant , P. Jackson, M. Ball,  L. Chenery,  J. Seaward, J. O’Leary & W. Kemp (District Councillor)

 

  1. APOLOGIES FOR ABSENCE received from M. Stone (County Councillor)

 2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest.

  1. Chenery declared an interest in local plan.

 

  1. MINUTES OF  THE PREVIOUS  MEETING held on 14th December 2015 were  agreed as a true representation of meetings

Proposed by M. Ball seconded by J. O’Leary

 

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

No report from Police

  1. Kemp (District Councillor) reported on the reduction of support Government funding for Council tax
  2. Stone (County Councillor) had e-mailed a report which had been circulated to all Councillors.
  3. O’Leary reported that outside lights to illuminate car park and steps have been reinstalled and commented on current situation regarding funding for village car park. Clerk to check that WI have been thanked for their donation.
  4. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Mole hills are still a serious problem at present.  Thanks to Jim Lucy for removing a quantity of molehills and placement to the areas in front of goal posts.

Other items outstanding from this year’s inspection include protrusion of bolts on benches and edging of the toddler area.

Allocation of Metal fencing in the corner of the playing field needs to be resolved. As we loaned some fencing from Bowls Club Clerk contacted Bowls Club regarding their requirements. Await response as to number of panels they require. Also suggested that some panels may be required to reinstate fencing to pub car park.

Signs have been installed to inform that Mill Lane is unsuitable for Pedestrians and suggesting alternative access. Thanks to Simon Hannant for installing.

The proposals to increase capacity of community composting area have been agreed  Await information as to when materials and funding is required.

 

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

We have received a complaint regarding safety during drop off and pick up at the school gates. The suggestion of 20mph limits to be progressed. It was agreed that we communicate with School and School Governors regarding their thoughts on this suggestion and asking if they have any other thoughts on safety issues at these times.

We also received complaint re parking on Church Road at junction of Beccles Rd. Agreed that  we repeat our previous request for double yellow lines at this junction.

Complaint also received following serious accident on Beccles Road asking for 30mph restrictions to be extended to the junction with Hales/Haddiscoe road.

It was agreed that PC would support all three suggestions subject to response from School

We had a request for the placement of a grit bin on the access road to the new houses to rear of development to rear of Queens Head. This is also access to Queens Head car park. Person who requested bin has said he will spread grit as necessary.   At last meeting PC agreed to donate £100 towards bin if residents and pub could raise a further £100. I have spoken to the resident who asked for a bin and she will progress

  1. PLANNING

Heather’s complaint to the ombudsman has been sent. This relates to SNC responses to our complaints regarding their reporting of the Parish Councils responses to the Local Plan Inspector. Awaiting response

To consider planning revised application for 27 properties on Beccles Road (2014/2222)

A response was sent after last meeting again objecting to the development but also objecting to the proposed play area on the central amenity area if it were to get planning permission

The revised retrospective application for dog kennels at Home Farm was discussed. The revisions are statements regarding mitigating noise and evacuation plan for flood or fire. The PC agreed to withdraw their support for this application because their have been complaints from neighbours with regard to noise levels. Proposed by J. O’Leary seconded by M. Ball.

 

  1. CHEQUES

 

BT                               Phone and Broadband                                             £150.98

  1. Cook Clerks Wages etc        £456.18

HMRC                         Clerks Tax                                                              £100.75

Age Concern                Donation                                                                   £25.00

NTTVH                       Donations for Village Car Park                  £1021.00

  1. Cox Wardens Wages          £22.33

Proposed by  P. Jackson and seconded by  M. Ball  that  payments be authorised.

The donations for village car park includes last years infrastructure levy (£400) This has to be repaid to SNC if the infrastructure project (ie if car park does not occur)

There was a change to the precept request. The SNC grant was reduced due to Government funding. This means that to keep precept at £6000 the council tax bills will show a small increase in the PC content. (approx £1 per year). I have resubmitted forms to confirm a precept requirement of £6000. Explanation to be included in next newsletter.

The annual donation to church of £200 agreed but it was suggested that with continued reduction in Government funding PC may have to consider all donations in future years. Proposed by S. Hannant seconded by J. O’Leary .

Parish Council photocopying facilities were discussed in view of the situation with the Clerks photocopying equipment. It was agreed that the PC rent a photocopier with a service agreement from Norfolk Copiers. Any copies then done for other organisations or individuals would then be charged at a commercial rate.

  • PARISH PLAN

 

A questionnaire was included in the November Newsletter. There has been a small number of questionnaires returned  Suggested at  last meeting that we include article to next newsletter to encourage some more responses.

  • COMMUNICATION

 

Raveninghan Group Magazine for February has been cancelled so next newsletter is planned for March

  • GENERAL DISCUSSION

 

  1. Longman’s e-mail regarding village shop situation was read out.

Some discussion took place regarding alternative surfacing for car park and if this affects current planning permission. S. Hannant / J. O’Leary to progress

  • DATE OF NEXT MEETING 8th FEBRUARY  2016

 

   

NOB meeting closed at 8.23pm