2015 Minutes

9th November 2015 Meeting

MINUTES of MEETING held on 9th November  2015

 

PRESENT  C.Cook(Clerk),  S. Hannant , P. Jackson, M. Ball, J. Lucy,   L. Chenery, J. Seaward, J. O’Leary & W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from M. Somerville (County Councillor)

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest.

  1. Chenery declared an interest in local plan
    1. MINUTES OF  THE PREVIOUS  MEETING held on 12th October 2015 were  agreed as a true representation of meeting.

Proposed by L. Chenery seconded by M. Ball.

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.
  2. Kemp (District Councillor) commented on devolution of powers which is awaiting government proposals.
  3. Somerville (County Councillor) has forwarded her communications with individuals regarding the establishment of a Parish Council for Raveningham.. This mentions the possibility of some sort of arrangement with Thurlton PC which is the first time we have been informed of this suggestion. Await developments.

The grants and fund raising for car park was discussed. Meeting suggested for 23rd November 7.30 pm in the V.H. It was suggested that Highways are contacted regarding potential shale materials.

There is a need to check to specifications for which planning permission has been received and if this has to be adhered to receive the Lottery Grant .

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Official opening of the final phase of the play area renovation went well with a good turnout. Letter of thanks to Richard Bacon to be sent and a press release to be e-mailed to local press

Mole hills are a problem at present.  Jem has offered to fit traps but it would be easier if we remove current molehills so he can then assess runs when they reappear. Some work has been done removing molehills to the areas in front of goal posts.

Other items outstanding from this year’s inspection include protrusion of bolts on benches and edging of the toddler area.

Contractors for the pub housing have re installed the chicane at Links Way entrance and have moved the metal fencing to the corner of the playing field following our recent communication.

Clerk also asked regarding the reinstatement of Mill Lane. No response as yet. However it was suggested that Mill Lane is in reasonably condition and it was questioned as to what needs to be done

The request from a resident of Hampton Ave (Dawn Parker) to plant a tree to the corner of her property for privacy reasons was discussed. Agreed in principle but Clerk to confirm height and type of tree and any possible problems with neighbours. Request from Carl Cooper for replacement of memorial tree agreed.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTE

Clerk has received a complaint regarding safety during drop off and pick up at the school gates. Apparently some children walk out onto Church Rd between cars with little regard or consideration of potential danger from oncoming vehicles.  Suggestion that we should ask school if they would like to prepare an article for the newsletter.

 

 

Rangers visit discussed. Agreed to request assistance for removal of leaves on Village Car Park, Mill Lane and public footpath by church.

  1. PLANNING

Heather is preparing a complaint to the ombudsman regarding SNC responses to our complaints regarding their reporting of the Parish Councils responses to the Local Plan Inspector.

Activity on the Beccles Rd site was apparently archaeological survey requested at some point during the planning application?

The Planning Application for installation of solar panels at 17, Links Way was considered and approved.

  1. CHEQUES
  1. Barber Grounds Maintenance    £550.00

NTTVH                       Hire of Hall                                                              £11.00

CPRE                          Subscription                                                            £36.00

  1. Cook Photocopies newsletter & Petty Cash        £75.60

Queens Head               Refreshments for opening                                         £50.00

  1. Cox Play area warden wages                               £18.43

Proposed by P. Jackson seconded by J. O’Leary that cheque payments be authorised.

  • PARISH PLAN

 

A questionnaire was included in the November Newsletter. Drop off points were listed on the reverse of questionnaire.  Some responses received but agreed that we wait to end of November before responses are summarised.

  • COMMUNICATION

 

Articles for next newsletter to include results of Pumpkin competition, report on official opening of gym equipment and paths etc

  • GENERAL DISCUSSION

 

The need for finance to expand/upgrade facilities on the community composting site was discussed. Proposals to be discussed at December meeting.

  • DATE OF NEXT MEETING 14th DECEMBER  2015

 

   

NOB meeting closed at 8.10 pm

 

Signed………………………………………………….Date……………………..

12th October 2015

MINUTES of MEETING held on 12th October  2015

PRESENT  C.Cook(Clerk),  S. Hannant , P. Jackson,   L. Chenery,  J. Seaward , M. Ball and Margaret Stone (County Councillor)

  1. APOLOGIES FOR ABSENCE received from J. O’Leary & W. Kemp (District Councillor)

Chairman congratulated Margaret on her recent marriage

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest.

  1. Chenery declared an interest in local plan and planning appeal for properties on land to rear of Norman Close.
    1. MINUTES OF  THE PREVIOUS  MEETING held on 14th   September 2015 were  agreed as a true representation of meetings subject to change of wording in minute reference 6 from Country to County.

Proposed by M. Ball seconded by J. Seaward

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Monthly e-mail report received from Loddon Police. 6 recorded crimes.

No report from W. Kemp (District Councillor)

  1. Stone (County Councillor) gave a report with mention of Parish Partnership funding, devolved powers, refugees, budget shortfalls and proposals for no overtaking signage on a section of the B1146. This report had been circulated to Councillors prior to meeting.

The current situation regarding fund raising etc for car park was discussed. A quote has been recieved from All Externals for £15800 but this is a different specification from the original quotation of £23,000. Approximate quote received  £30/40 thousand from Edgar in association with Waveney Plant Hire and Groundworks Ltd. Discussion needed regarding  drainage issues and what we got planning permission for.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Grant funding has been received from WREN and invoice paid. VAT  has been reclaimed.

We need to organise an opening event to get the PC and WREN some publicity. Richard Bacons secretary has rung and suggested that he would be pleased to help. Date to be finalised

We have received a cheque from Norfolk Playing Fields Assn for £500. Grant towards Play Area improvement. Await cheque from Play Area Assn.

Mole hills are a serious problem at present.  Jem has offered to fit traps but it would be easier if we remove current molehills so he can then assess runs when they reappear. Some work has been done removing molehills to the areas in front of goal posts.  Robert King volunteered and painted  benches.

Contractors for the pub housing are willing to re install chicane at Links Way entrance and will let us have the metal fencing when it is replaced by the new boundary fencing for the housing. Clerk emailed Dick Smith regarding fencing and chicane and the reinstatement of Mill Lane.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTE

Problems with signage and road markings at crossways corner have been reported to Highways. Recent activity at this junction should have resolved these problems

  1. PLANNING
  2. Longman has communicated to SNC, on behalf of the Parish Council, re their reporting of the Parish Councils responses to the Local Plan Inspector. A final response has been received from Chief Executive supporting the planning department in their responses and suggesting that the only way forward for the PC is to take the matter to the ombudsman. It was agreed that the Parish Council should do this and it was agreed that Clerk should inform the  Chief Executive and planning stating our intensions to do this. H. Longman has looked at the ombudsman site and will work with the PC to help completing the appropriate forms.

The planning application from Highland on Church Rd for change of use from freehold open space to garden land was considered. This is a very small piece of land on the Links Way amenity area which would allow them to square their garden. Proposed by M. Ball seconded by S. Hannant that PC have no objections.

  1. CHEQUES

AMG sport play           Gym Equipment and paths (already paid)          £16217.54

BT                               Phone and Broadband (DD)                                 £135.35

  1. Cook Clerks wages Photocopies newsletter etc     £400.64

HMRC                         Clerks Tax (DD)                                                  £100.75

Proposed by P. Jackson  seconded by  J. Seaward that cheque payments be authorised.

Reclaim of Vat for first 6 months of year ( including Vat on gym equipment) has been sent to C & E.  PC has sufficient funds to cover the VAT on the gym equipment etc in the short term

  • PARISH PLAN

 

A second draft of a questionnaire was attached to this meeting agenda. A modified version of the questionnaire to include drop off points will be included in the November Newsletter.

  • COMMUNICATION

 

Articles for next newsletter to include results of Pumpkin competition, Parish Plan Questionnaire, no overtaking signs on B1146, Dog fouling on playing field etc

  • GENERAL DISCUSSION

 

To discuss items for possible inclusion on a future agenda. Nothing raised

  • DATE OF NEXT MEETING 9th  NOVEMBER  2015

 

     

NOB meeting closed at 8.20

 

Signed…………………………

14th September 2015 Minutes

MINUTES of MEETING held on 14th September  2015

 

PRESENT  C.Cook(Clerk),  S. Hannant , P. Jackson, M. Ball J. Lucy,   L. Chenery, J. O’Leary, J. Seaward   and W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from M. Somerville

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest.

  1. Chenery declared an interest in local plan.
    1. MINUTES OF  THE PREVIOUS  MEETING held on 10th August 2015 were  agreed as a true representation of meetings

Proposed by J. Lucy seconded by J. O’Leary

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Monthly e-mail report received from Loddon Police. Two recorded crimes.

  1. Kemp (District Councillor) reported on current thoughts regarding devolution of powers to local Councils

No report from M. Somerville (County Councillor).

A letter from Heather Longman was read out confirming that she does no longer wish to continue her involvement in ongoing projects following her resignation in May. She commented on representation of Parish Council at the planning application for the Beccles Rd development which is now scheduled for October.

She also gave information on the possible of introduction of an Outreach Post Office Service in the Village Shop.  Other venues for provision of the space to accommodate an Outreach Post Office Service were discussed. Agreed that we await result of discussions this week.

The situation regarding grants and fund raising for car park to be discussed at a separate meeting later.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Grant funding has been offered from WREN for Outdoor Gym and access paths. Heather will remain as main contact for this grant application. Equipment now installed. Problems with paths have now been resolved.  Problem with Rowing Machine should be resolved by manufacturer this week which means we can request payment of grant.

Working party 1st August resolved some of problems in this year’s inspection report. Some parts for equipment have been received and fitted. Bolts on benches and painting of benches opposite shop and next to pub still outstanding. Mole hills are a serious problem at present.  Jem has offered to fit traps but it would be easier if we remove current molehills so he can then assess runs when they reappear. Individuals offered to remove mole hills to fill in to front of goal posts. Robert King has volunteered to paint benches this week.

Contractors for the pub housing are willing to re install chicane at Links Way entrance and will let us have the metal fencing when it is replaced by the new boundary fencing for the housing. CLerk emailed Dick regarding fencing and chicane last week. He also asked regarding the reinstatement of Mill Lane.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTE

Problems with signage and road markings at crossways corner have been reported to Highways. Await response

Clerk  had a phone call from a resident regarding access to marshes at bottom of Low Rd.. J. Seaward confirmed that this access is classified as a County Rd.

  1. PLANNING
  2. Longmans complaint to SNC re their reporting of the Parish Councils responses to the Local Plan Inspector was sent to SNC etc. Response was received and circulated with last Agenda. H. Longman prepared a response to this letter which I circulated to all Councillors and sent to SNDC etc.

Planning application from M Gaze & Co Ltd Crossways Farm was considered. This is for upgrades to existing waste water treatment facility comprising the erection of a control room and the installation of plant, equipment, tanks, hard standing and associated development. It was agreed that PC has no objections to this application.

  1. CHEQUES

NTTVH                       Hire of Hall                                                       £33.00

  1. Cook Photocopies newsletter                                  £22.80
  2. Cox Play area warden wages                         £19.50

Came and Co               PC Insurance                                                    £1350.26

Mazars                         Audit Fee                                                         £120.00

Sutcliffe Play                 Spares for Play Area equipment                           £61.38

Proposed by  S. Hannant  seconded by J. O’Leary  that cheque payments be authorised.

Insurance figure commits PC to Came and Co for next 3 years

  • PARISH PLAN

 

It has been suggested that we include a short questionnaire in a future newsletter and use results to update Parish Plan. J. O’Leary has prepared a draft questionnaire which was forwarded to all Councillors. Agreed that John, Ann and Chris meet to formulate the questionnaire and this will be included in November newsletter.

  • COMMUNICATION

 

Articles for next newsletter, Results of Draw, forward warning of   Parish Plan Questionnaire and opening of Gym equipment  etc

  • GENERAL DISCUSSION

 

Nothing put forward for inclusion on a future agenda.

  • DATE OF NEXT MEETING 12th OCTOBER  2015

 

NOB meeting closed at 8.15

 

Signed………………………………………………….Date……………………..

Meeting 13th July 2015

MINUTES of MEETING held on 13th July 2015

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, J. Seaward, J. Lucy, J. O’Leary and P. Jackson.

Chairman welcomed John Seaward as our new councillor

  1. APOLOGIES FOR ABSENCE received from M. Ball and L. Chenery

2 . DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest.

None declared.

  1. MINUTES OF  THE PREVIOUS  MEETING held on 8th June 2015 were  agreed as a true representation of meetings

Proposed by J. O’Leary seconded by J. Lucy

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Monthly e-mail report received from Loddon Police. One recorded crime

  1. O’Leary informed that Treasurer of V.H. will be changing in near future. There is a meeting on Friday. Main priority at present is fundraising for Village Car park refurbishment.
  2. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Grant funding has been offered from WREN for Outdoor Gym and access paths. Heather will remain as main contact for this grant application. Installation should commence next week

Items from this years play area inspection were discussed. Working Party arranged for Saturday 1st August commencing at 10 am to progress suggestions. Clerk to order missing parts for equipment.

A contractor who quoted for gym equipment suggested that we resolve the gaps at the edge of the roller skating path by simply filling them with soil.

We await quotations/suggestions for other problems including ball park resurfacing/ toddler area surfacing repairs and fencing refurbishment which were not mentioned in the play area inspection report.

Contractors for the pub housing are willing to re install chicane at Links Way entrance and will let us have the metal fencing when it is replaced by the new boundary fencing for the housing. Heather is progressing this.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Beccles Road has been re-surfaced . Problems re puddling have been reported to highways. They have forwarded our complaint to their contractor. I have repeated our request for action Await response/action

Problems with signage and road markings at crossways corner have been reported to Highways

It was agreed that purchase of speed awareness equipment is removed from agenda at this time. Suggested that we ask Police to provide mobile equipment periodically.

Bowls Club have asked the PC to consider placement of amenity directional sign placed at pub corner directing visitors to say Bowls Club, Church, School, Allotments, Village Hall, Playing Field etc. Agreed that Clerk replies to Bowls Club and suggest that funds are not available at this time. (Approximate cost £500)

  1. PLANNING

Heathers complaint to SNC  regarding their reporting of the Parish Councils  responses to the Local Plan Inspector was sent to SNC etc. Response was received and circulated with Agenda. Heather is preparing a response to this letter. It was agreed that Heather’s draft response would be circulated to all Councillors and if there were no objections Clerk would send to SNC as the Parish Council’s response.

  1. CHEQUES

BT                               Phone and Broadband                                      £145.14

NTTVH                       Hire of Hall                                                          £9.50

David Bracey               Play Area Inspection                                         £78.00

  1. Cook Clerks Wages, Photocopies N/L etc            £400.62

HMRC                         Clerks Tax                                                       £100.75

  1. Cox Play area warden wages              £36.29

Proposed by J. O’Leary seconded by P. Jackson  that cheque payments be authorised.

  • PARISH PLAN

 

  1. O’Leary offered to review Parish Plan and bring suggestions as to how an update of Plan is progressed to next meeting.

It has been suggested that we plan a short questionnaire and include in a future newsletter and use results to update Parish Plan.

  • COMMUNICATION

 

Nothing to report

  • GENERAL DISCUSSION

 

Agreed that J. Lucy would keep a copy of Parish Council files on memory stick.  P. Jackson to liaise with Clerk with regard to keeping copies of all information on Goggle.

  • DATE OF NEXT MEETING 10th AUGUST 2015

 

   

NOB meeting closed at

 

Signed…………………

Meeting 8th June 2015

MINUTES of MEETING held on 8th June 2015

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, M. Ball, J. Lucy, L. Chenery, J. O’Leary and W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from J. Seaward & M. Somerville (County Councillor)

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interestL. Chenery declared an interest in Local Plan

  1. MINUTES OF  THE PREVIOUS  MEETING held on 13th April 2015 were  agreed as a true representation of meetings

Proposed by J. O’Leary seconded by M. Ball .

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Chairman congratulated W. Kemp (District Councillor) on his re-election.

Police monthly report show 9 recorded crimes mostly associated with shed break-in’s on the allotments.

  1. Kemp (District Councillor) had nothing to report other than items on the Agenda.
  2. O’Leary reported that Fund raising for the Village Car Park is ongoing. Raffle tickets are on sale as part of this fund raising.

Co-option of Councilor. John Seaward of Beccles Road has asked to be considered for the vacancy. No other nominations. J.O’Leary proposed and P. Jackson seconded that John Seaward be co-opted. All ageed. Provided he signs his declaration of office prior to next meeting he can participate in that meeting.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Grant funding has been offered from WREN for Outdoor Gym and access paths. Simon’s contact information as new Chair has been forwarded to WREN to be a signatory to the funding agreement. . (Chris is the second signatory). Heather will remain as main contact for this grant application.

A contractor who has quoted for gym equipment suggested that we resolve the gaps at the edge of the roller skating path by simply filling them with soil.

We await quotations/suggestions for other problems including ball park resurfacing/ toddler area surfacing repairs and fencing refurbishment.

It was agreed that we await this year’s annual play area inspection before we progress repairs etc.

Contractors for the pub housing are willing to re install chicane at Links Way entrance and will let us have the metal fencing when it is replaced by the new boundary fencing for the housing. We may need to arrange storage of fence panels at a point in time.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Beccles Road has been re-surfaced. Problems re puddling have been reported to highways. They have forwarded our complaint to their contractor. I have repeated our request for action Await response/action

To consider the Parish Partnership Scheme for local highway improvements

No response from other Parish Councils regarding speed awareness equipment. Main problem appears to be available funding. Perhaps PC should look at possibility of renting equipment or asking police to provide periodically?

Bowls Club have asked the PC to consider placement of amenity directional sign placed at pub corner directing visitors to say Bowls Club, Church, School, Allotments etc.

Clerk to investigate provision and prices of signs. Suggested that this could be included in proposed update of Parish Plan’

 

 

The complaint regarding overgrowth of hedge on access path at top of Links Way to amenity area was discussed. Parish Council agreed there in some encroachment to path but it does not restrict access to any great extent.

  1. PLANNING

Heather prepared a response to the local plan hearing which was circulated on 3rd June. This needed to be sent to SNC by the 5th. As there was no adverse response from Councillors the response was sent last week.

The revised planning application 2014/2222 for a development of 27 properties on Beccles Road site adjacent to College Road was discussed. Heather had prepared a draft response to this revised application which was circulated to all Councillors. It was agreed that this response be sent as the Parish Councils opinion on the revised application

  1. CHEQUES
  1. Youngman Internal Audit £40.00
  2. Cook Photocopies N/L, Bouquet, Petty Cash £87.80
  3. Cox Play area warden wages              £40.09

Proposed by M. Ball seconded by P. Jackson  that cheque payments be authorised.

  • PARISH PLAN

 

To review Parish Plan

It has been suggested that from information received we plan a short questionnaire and include in a future newsletter and use results to update Parish Plan.

Questions could include Highway safety and speed limits, provision for young people,.

future development in the village and perhaps a statistical section, (age ranges, employment, etc.) and any further facilities that people would like.

Clerk to send copy of original Parish Plan and a later review to all Councillors.

  • COMMUNICATION

 

Articles for next newsletter to include Car Park fund raising/raffle. We could ask residents for thoughts regarding an update of the Parish Plan.

  • GENERAL DISCUSSION

 

No items put forward for inclusion on a future agenda.

  • DATE OF NEXT MEETING 13th JULY 2015

 

   

NOB meeting closed at

 

Signed………………………………………………….

Meeting 8th June 2015

MINUTES of MEETING held on 8th June 2015

 

PRESENT C.Cook(Clerk), S. Hannant , P. Jackson, M. Ball, J. Lucy, L. Chenery, J. O’Leary and W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from J. Seaward & M. Somerville (County Councillor)

2 .DECLARATIONS OF INTEREST

 Chairman asked for any declarations of interest.  L. Chenery declared an interest in Local Plan

  1. MINUTES OF  THE PREVIOUS  MEETING held on 13th  April 2015 were  agreed as a true representation of meetings

Proposed by J. O’Leary seconded by M. Ball .

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Chairman congratulated W. Kemp (District Councillor) on his re-election.

Police monthly report show 9 recorded crimes mostly associated with shed break-in’s on the allotments.

  1. Kemp (District Councillor) had nothing to report other than items on the Agenda.
  2. O’Leary reported that Fund raising for the Village Car Park is ongoing. Raffle tickets are on sale as part of this fund raising.

Co-option of Councilor. John Seaward of Beccles Road has asked to be considered for the vacancy. No other nominations. J.O’Leary proposed and P. Jackson seconded that John Seaward be co-opted. All ageed. Provided he signs his declaration of office prior to next meeting he can participate in that meeting.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Grant funding has been offered from WREN for Outdoor Gym and access paths. Simon’s contact information as new Chair has been forwarded to WREN to be a signatory to the funding agreement. . (Chris is the second signatory). Heather will remain as main contact for this grant application.

A contractor who has quoted for gym equipment suggested that we resolve the gaps at the edge of the roller skating path by simply filling them with soil.

We await quotations/suggestions for other problems including ball park resurfacing/ toddler area surfacing repairs and fencing refurbishment.

It was agreed that we await this year’s annual play area inspection before we progress repairs etc.

Contractors for the pub housing are willing to re install chicane at Links Way entrance and will let us have the metal fencing when it is replaced by the new boundary fencing for the housing. We may need to arrange storage of fence panels at a point in time.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Beccles Road has been re-surfaced. Problems re puddling have been reported to highways. They have forwarded our complaint to their contractor. I have repeated our request for action Await response/action

To consider the Parish Partnership Scheme for local highway improvements

No response from other Parish Councils regarding speed awareness equipment. Main problem appears to be available funding. Perhaps PC should look at possibility of renting equipment or asking police to provide periodically?

Bowls Club have asked the PC to consider placement of amenity directional sign placed at pub corner directing visitors to say Bowls Club, Church, School, Allotments etc.

Clerk to investigate provision and prices of signs. Suggested that this could be included in proposed update of Parish Plan’

 

 

The complaint regarding overgrowth of hedge on access path at top of Links Way to amenity area was discussed. Parish Council agreed there in some encroachment to path but it does not restrict access to any great extent.

  1. PLANNING

Heather prepared a response to the local plan hearing which was circulated on 3rd June. This needed to be sent to SNC by the 5th. As there was no adverse response from Councillors the response was sent last week.

The revised planning application 2014/2222 for a development of 27 properties on Beccles Road site adjacent to College Road was discussed. Heather had prepared a draft response to this revised application which was circulated to all Councillors. It was agreed that this response be sent as the Parish Councils opinion on the revised application

  1. CHEQUES
  1. Youngman Internal Audit £40.00
  2. Cook Photocopies N/L, Bouquet, Petty Cash £87.80
  3. Cox Play area warden wages                           £40.09

Proposed by M. Ball seconded by P. Jackson  that cheque payments be authorised.

  • PARISH PLAN

 

To review Parish Plan

It has been suggested that from information received we plan a short questionnaire and include in a future newsletter and use results to update Parish Plan.

Questions could include Highway safety and speed limits, provision for young people,.

future development in the village and perhaps a statistical section, (age ranges, employment, etc.) and any further facilities that people would like.

Clerk to send copy of original Parish Plan and a later review to all Councillors.

  • COMMUNICATION

 

Articles for next newsletter to include Car Park fund raising/raffle. We could ask residents for thoughts regarding an update of the Parish Plan.

  • GENERAL DISCUSSION

 

No items put forward for inclusion on a future agenda.

  • DATE OF NEXT MEETING 13th JULY 2015

 

   

NOB meeting closed at

 

Signed………………………………………………….Date……………………..

Meeting 13th April 2015

MINUTES of MEETING held on 13th April  2015

 

PRESENT  C.Cook(Clerk), H. Longman, S. Hannant , P. Jackson,  M. Ball,  J. Berry,   L. Chenery, J. O’Leary   and  W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from M. Somerville (County Councillor)

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interestL. Chenery declared an interest in Local Plan

  1. MINUTES OF  THE PREVIOUS  MEETING held on 9th March 2015 were  agreed as a true representation of meetings

Proposed by J. Berry seconded by M. Ball

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police –  Four crimes on recent crime report for Thurlton

  1. Kemp’s (District Councillor) information is covered on Agenda items

Planning application has been approved for car park resurfacing. Grant funding of £10,000 has been applied for from Awards for All, leaving £13,000 to be raised. Planning Approved with conditions, (3 years and in accordance with submitted plans.) Article to May newsletter to launch fundraising appeal for Village Car Park. Suggestion that the Council share of the Infrastructure levy be used for this project agreed.

Parish Council Elections; candidates elected unopposed  Martin Ball, Lindsey Chennery, Simon Hannant, Paul Jackson, Jim Lucy, John O’Leary. (Article in newsletter; This leaves a vacancy for another councillor to be co-opted. If you are interested, please contact Chris Cook.)

Chairperson recorded a vote of thanks to Jack Berry for his service to the Council for a number of years.

Current Chairperson (retiring) outlined what will happen at the AGM /Parish Meeting. She will chair the meeting until the new Chairperson is elected, at which point she will leave the AGM and then give the Chairperson’s Report at the start of the Parish Meeting before handing the meeting over to the new Chairperson.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Outdoor Gym and access paths will cost approximately £17,000. Grant funding of £15,000 from WREN has been applied for. Once the new Chair has been elected, their name should be forwarded to WREN to be a signatory to any agreement. . (Chris is the second signatory). Heather will remain as main contact for this grant application.

Chairperson has met with two other contractors for quotations for the outdoor gym and paths at Wren’s request. One of them is going to give prices for repairs etc. to existing installations and the other suggested that we resolve the gaps at the edge of the roller skating path by simply filling them with soil. She suggested we wait to see what prices come forward for repairs before undertaking them ourselves. However, there are a number of things that need doing on the field so suggest a working party be arranged for Saturday 25th April and that volunteers are sought by personal request/ advertising.

Contractors for the pub housing are willing to re install chicane at Links Way entrance and will let us have the metal fencing when it is replaced by the new boundary fencing for the housing

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Beccles Road has been re-surfaced . Problems re puddling have been reported to highways. They have forwarded our complaint to their contractor. I have repeated our request for action Await response/action. Report again

To consider the Parish Partnership Scheme for local highway improvements

No further response from other Parish Councils regarding speed awareness equipment. Main problem appears to be available funding. Perhaps PC should look at possibility of renting equipment or asking police to provide periodically?

Date for this years litter pick Wed April 15th which has been confirmed with SNC.  We have around 18 volunteers at present..

  1. PLANNING

The Parish Council should consider progressing a Neighbourhood Plan. Although this would be too late if the estate does go ahead, it would give some control to the Parish Council over any future plans.

There were no objections to a planning application for a porch extension at Manor Farm, Low Rd

  1. CHEQUES

BT                               Phone and Broadband                                      £133.84

NALC                         Subscription                                                     £155.36

NTTVH                       Hire of Hall                                                           £9.50

SNC                            Dog Bin Empty                                     £220.68

Heartbeat Trust            New Pads                                                          £28.00

  1. Cook Clerks Wages etc £448.64

HMRC                         Clerks Tax                                                       £100.75

  1. Cox Play area warden wages               £23.84

Proposed by M. Ball seconded by P. Jackson that cheque payments be authorised.

  • PARISH PLAN

 

It was agreed that an update of the Parish Plan would be progressed by the new Council.

  • COMMUNICATION

 

Information received from SNC re Infrastructure Levy. End of April we will receive around £390  Must be used for infrastructure type project.. See Item 4

Articles for next newsletter to include Parish Council vacancy, Dog poo, kickstart, Village car park, playing field association, etc

  • GENERAL DISCUSSION

 

  1. Chenery recorded a vote of thanks to our retiring Chairperson which was supported by all present

Clerk to check the need for weekly play area inspections.

  1. Ball gave his apologies for next meeting.
  2. DATE OF NEXT MEETING 11th MAY 2015 ( AGM and Parish meeting)        

NOB meeting closed at 8.25pm

 

Signed

12th May 2014 AGM and Parish Meeting Minutes

MINUTES of ANNUAL GENERAL MEETING held on 12th May 2014

PRESENT C. Cook (Parish Clerk), J. Berry ,S. Hannant, M. Ball P. Jackson , J. O’Leary & W. Kemp (District Councillor)

Apologies for absence.

Received H. Longman

  1. Election of Chairperson.

Proposed by J. O’Leary  seconded by P. Jackson  that H. Longman be elected as Chairperson. No other nominations so duly elected.

2 & 3. To receive the Chairpersons declaration of office.

As H. Longman was not at meeting this will be done at the soonest opportunity.

  1. Minutes of last A.G.M.

Proposed by J. O’Leary seconded by J. Berry that the Minutes circulated are a true representation of meeting

  1. Election of Officers.

Vice Chairman S. Hannant

Responsible Financial Officer C. Cook (Parish Clerk)

Planning Advisor H. Longman

PC representative(s) on Village Hall Committee J. O’Leary, M. Ball & H. Longman

PC representative(s) on Playing Field Assn H. Longman & P. Jackson.

PC representative(s) on Community Composting Steering Group P. Jackson & H. Longman

PC representative(s) on Good Neighbour project J. O’Leary

Internal Auditors M. Ball & J. Berry

Cheque signatories L. Chenery J. Berry, H. Longman & M. Ball

Editor(s) of Newsletter Jointly

Play Area Warden K. Cox

Tree Warden J. Pennington

Emergency Co-ordinator B. Longman

Deputy Emergency Co-ordinator C. Hannant

  1. Cheques.

     12.05.14     Cash                     Cheque Cancelled 1514

12.05.14     NTTVH                 Hire of Hall                                              £9.50

12.05.14     C. Cook                Photocopies, Anti Virus, etc                £125.37

12.05.14     K. Cox                  Wardens Wages                                    £33.65

Authorisation of cheques proposed by J. O’Leary seconded by J. Berry.

  1. 2013/14 Accounts and Audit Accounting statement and governance statement for Auditor.

Proposed by M. Ball seconded by J. O’Leary that  Accounting statement and Annual governance statement for Auditor be approved. All agreed.

  1. Proposal to Government under the Sustainable Communities Act

The proposal that the government take the necessary action to allow a percentage     of Business Rates to be paid direct to Parish and Town Councils for the benefit of local economic growth was agreed. Proposed by S. Hannant seconded by J. Berry

 

Signed………………………………………………Date………………….

 

MINUTES of  PARISH MEETING held on 12th May 2014

PRESENT C. Cook (Parish Clerk), J. Berry ,S. Hannant, P. Jackson , J. O’Leary  M. Ball, W. Kemp (District Councillor)  and  three members of the public

1.Apologies for absence

Received H. Longman  & M. Somerville (County Councillor)

2.Parish Council Report. S. Hannant  reported results of AGM. Officers elected:- H. Longman (Chairperson), S. Hannant ( Vice Chairman) etc. He gave a report on the activities of the PC for the previous year and commented on ongoing projects and finances. This report will be main article in the June Parish Council newsletter.

3.Reports from local organisations.

District Councillor. W. Kemp (District Councillor) gave a report in which he reported that SNC will be freezing Council Tax.

County Councillor. M. Somerville (County Councillor) had e-mailed a report which will be circulated.

POLICE The Police send us monthly crime statistics.

MOTHERS UNION. Nick Will summarised a  report from Sarah Will outlining last and coming year’s activities.

CHURCH/PCC Nick Will gave a report on current situation with PCC membership etc. and complemented B. Miskin on his award

PLAY AREA ASSOCIATION New benches to be installed at weekend

THURLTON BOWLS CLUB Written report summarized

COMMUNITY COMPOSTING Emma Bentney reported the current progress on this project. The Chairman thanked Emma and Paul and their volunteers for their achievements on this project

VILLAGE HALL J. O’Leary  updated the meeting of progress on Village Hall  projects.

ALLOTMENT ASSOCIATION Chris Cook reported on their current projects

HORTICULTURAL CLUB Chris Cook reported on membership and programme

GOOD NEIGHBOURS SCHEME John O’Leary gave a report on progress

            WI written report summarished.

SHOP Simon Hannant thanked John & Ann O’Leary for their help

N.O.B. meeting closed at 8.30pm

 

            Signed……………………………………………Date………………………

13th April 2015 Minutes

MINUTES of MEETING held on 13th April  2015

 

PRESENT  C.Cook(Clerk), H. Longman, S. Hannant , P. Jackson,  M. Ball,  J. Berry,   L. Chenery, J. O’Leary   and  W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from M. Somerville (County Councillor)

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interestL. Chenery declared an interest in Local Plan

  1. MINUTES OF  THE PREVIOUS  MEETING held on 9th March 2015 were  agreed as a true representation of meetings

Proposed by J. Berry seconded by M. Ball

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police –  Four crimes on recent crime report for Thurlton

  1. Kemp’s (District Councillor) information is covered on Agenda items

Planning application has been approved for car park resurfacing. Grant funding of £10,000 has been applied for from Awards for All, leaving £13,000 to be raised. Planning Approved with conditions, (3 years and in accordance with submitted plans.) Article to May newsletter to launch fundraising appeal for Village Car Park. Suggestion that the Council share of the Infrastructure levy be used for this project agreed.

Parish Council Elections; candidates elected unopposed  Martin Ball, Lindsey Chennery, Simon Hannant, Paul Jackson, Jim Lucy, John O’Leary. (Article in newsletter; This leaves a vacancy for another councillor to be co-opted. If you are interested, please contact Chris Cook.)

Chairperson recorded a vote of thanks to Jack Berry for his service to the Council for a number of years.

Current Chairperson (retiring) outlined what will happen at the AGM /Parish Meeting. She will chair the meeting until the new Chairperson is elected, at which point she will leave the AGM and then give the Chairperson’s Report at the start of the Parish Meeting before handing the meeting over to the new Chairperson.

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Outdoor Gym and access paths will cost approximately £17,000. Grant funding of £15,000 from WREN has been applied for. Once the new Chair has been elected, their name should be forwarded to WREN to be a signatory to any agreement. . (Chris is the second signatory). Heather will remain as main contact for this grant application.

Chairperson has met with two other contractors for quotations for the outdoor gym and paths at Wren’s request. One of them is going to give prices for repairs etc. to existing installations and the other suggested that we resolve the gaps at the edge of the roller skating path by simply filling them with soil. She suggested we wait to see what prices come forward for repairs before undertaking them ourselves. However, there are a number of things that need doing on the field so suggest a working party be arranged for Saturday 25th April and that volunteers are sought by personal request/ advertising.

Contractors for the pub housing are willing to re install chicane at Links Way entrance and will let us have the metal fencing when it is replaced by the new boundary fencing for the housing

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Beccles Road has been re-surfaced . Problems re puddling have been reported to highways. They have forwarded our complaint to their contractor. I have repeated our request for action Await response/action. Report again

To consider the Parish Partnership Scheme for local highway improvements

No further response from other Parish Councils regarding speed awareness equipment. Main problem appears to be available funding. Perhaps PC should look at possibility of renting equipment or asking police to provide periodically?

Date for this years litter pick Wed April 15th which has been confirmed with SNC.  We have around 18 volunteers at present..

  1. PLANNING

The Parish Council should consider progressing a Neighbourhood Plan. Although this would be too late if the estate does go ahead, it would give some control to the Parish Council over any future plans.

There were no objections to a planning application for a porch extension at Manor Farm, Low Rd

  1. CHEQUES

BT                               Phone and Broadband                                      £133.84

NALC                         Subscription                                                     £155.36

NTTVH                       Hire of Hall                                                           £9.50

SNC                            Dog Bin Empty                                     £220.68

Heartbeat Trust            New Pads                                                          £28.00

  1. Cook Clerks Wages etc £448.64

HMRC                         Clerks Tax                                                       £100.75

  1. Cox Play area warden wages               £23.84

Proposed by M. Ball seconded by P. Jackson that cheque payments be authorised.

  • PARISH PLAN

 

It was agreed that an update of the Parish Plan would be progressed by the new Council.

  • COMMUNICATION

 

Information received from SNC re Infrastructure Levy. End of April we will receive around £390  Must be used for infrastructure type project.. See Item 4

Articles for next newsletter to include Parish Council vacancy, Dog poo, kickstart, Village car park, playing field association, etc

  • GENERAL DISCUSSION

 

  1. Chenery recorded a vote of thanks to our retiring Chairperson which was supported by all present

Clerk to check the need for weekly play area inspections.

  1. Ball gave his apologies for next meeting.
  2. DATE OF NEXT MEETING 11th MAY 2015 ( AGM and Parish meeting)        

NOB meeting closed at 8.25pm

9th February 2015 Minutes

MINUTES of MEETING held on 9th February  2015

 

PRESENT  C.Cook(Clerk), H. Longman, S. Hannant , P. Jackson,   J. Berry,   L. Chenery, J. O’Leary   and  W. Kemp (District Councillor)

  1. APOLOGIES FOR ABSENCE received from M. Ball and M. Somerville (County Councillor)

2 .DECLARATIONS OF INTEREST

Chairperson asked for any declarations of interest. L. Chenery declared an interest in local plan

  1. MINUTES OF  THE PREVIOUS  MEETING held on 12th January 2015 were  agreed as a true representation of meetings

Proposed by S. Hannant seconded by J. O’Leary

  1. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police – Recent crime statistics listed no reported crimes in Thurlton

  1. Kemp (District Councillor) said that his comments are associated with agenda items.

Planning application has been approved for car park resurfacing. Grant funding of £10,000 is being applied for from Awards for All, leaving £13,000 to be raised. Planning Approved with conditions, (3 years and in accordance with submitted plans.)

Further work was done on Saturday to prepare wildlife area

  1. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Outdoor Gym and access paths will cost approximately £17,000. Grant funding of £15,000 from WREN has been applied for.

Contractors for the pub housing are willing to re install chicane at Links Way entrance and will let us have the metal fencing when it is replaced by the new boundary fencing for the housing

Purchase of further wet pour repair kit to repair edges to the toddler area has been suggested and needs to be progressed. Wet pour kits are £75 plus VAT for 40mm deep patch *1m2. Suggestion from Bruce to be progressed.  Agreed to leave this till later in the year.

  1. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Beccles Road has been re-surfaced. Problems re puddling have been reported to highways. They have forwarded our complaint to their contractor. Await response/action. Some activity recently but does not appear to have any effect on puddling. Clerk to send reminder regarding this problem.

To consider the Parish Partnership Scheme for local highway improvements

Clerk was asked to get prices for SAM2 (Speed Awareness Message) which flash up vehicle speeds. Cost is usually between £2600 and £4000 and under the Parish Partnerships scheme NCC would fund up to 50% . Clerk has e-mailed other local councils regarding their support in a joint sharing venture in this respect. Responses so far are positive but Councils have problems as to where funding will be available. Norton have replied and said they do not have any funding to support project and are not sure whether we have a speeding problem. Clerk to e-mail parishes who have not responded and widen to other parish councils.

The  Keep Britain tidy ‘We’re watching you’ dog fouling campaign was discussed. In view of costs it was agreed that we investigate producing similar signs ourselves.

The services offered by Scooper Dooper company were discussed. Agreed that PC will not use these services at present.

Metal work and concrete blocks on bank by College Road were discussed. Clerk to communicate with Highways and Saffron Housing.

 

 

The participation and proposed date for SNC litter pick (Wed April 15th ) agreed which Clerk will confirm with SNC. Clerk has advertised for volunteers. Nil response as yet.  Article to newsletter.

  1. PLANNING

The current situation on  planning application 2014/2222 for a development of 27 properties on Beccles Road site adjacent to College Road and local plan hearings were discussed.

  1. Longman has spoken to John Fuller and he suggests we wait until the Inspector’s preliminary report is published at which point representations can be made direct to him. Suggestion we write an open letter to SNDC (head of planning and leader of the Council), CPRE, MP and to the press was agreed

Suggestion that we withdraw our support for any new housing on frontage of Beccles Road site and put forward the case that we can find alternatives that would provide for 19 new houses in the Local Plan period. (5 behind the pub, 7 on site to rear of Norman Close, 2 on College Road and the 5 properties on Beccles Road adjacent to Holly Cottage permission granted in 2011) was agreed. Proposed by P. Jackson seconded by J. Berry.

The planning application for replacement of live stock building at home farm on Low Road (Ref No 2015/0007) was discussed and approved. Proposed by S. Hannant seconded by J. O’Leary

The planning application to rear of The Lawns, Beccles Rd  for a single storey rear extension to bungalow  ( Ref No 2015/0131) was discussed and approved. Proposed by S. Hannant seconded by J. O’Leary.

  1. CHEQUES
  1. Cook Photocopies Newsletter £22.80

Thurlton Q. H.              Electric for Defibrillator                         £20.00

NTTVH                       Hire of Hall                                                          £9.50

Proposed by J. O’Leary seconded by J. Berry  that cheque payments be authorised.

The request from E. Bentney for donation to Pre-School from community composting credits was discussed. Agreed that PC donate £100 towards projects suggested.

Request from Norton FC for support for new changing facilities Agreed that PC send a letter of support for use in their grant applications.

  • PARISH PLAN

 

To review Parish Plan following open meeting on 9th July.  P. Jackson to progress

It has been suggested that from information received we plan a short questionnaire and include in a future newsletter and use results to update Parish Plan.

Questions could include Highway safety and speed limits, provision for young people, (e mail from Youth Advisory Board re provision for sports activities for young people).

future development in the village and perhaps a statistical section, (age ranges, employment, etc.) and any further facilities that people would like.

  • COMMUNICATION

 

Letter of thanks to be sent to Raveningham Coutry Fair for their donations

Articles for next newsletter to include Parish Council vacancies and May Election, Litter pick etc

Article regarding Thurlton Primary School capacity was omitted from last newsletter at the request of the Governors. They will be putting their own article in the Raveningham magazine.

  • GENERAL DISCUSSION

 

Two Councillors will not be standing in the elections in May

 

  1. DATE OF NEXT MEETING 9th MARCH 2015  

NOB meeting closed at

 

Signed………………………………………………….