2010 Minutes

13th December 2010 Minutes

MINUTES of MEETING held on 13th December 2010
PRESENT C.Cook(Clerk), H. Longman, S. Hannant , J. Berry, P. Jackson and M. Saunders
APOLOGIES FOR ABSENCE County Councillor)
DECLARATIONS OF INTEREST –
3 MINUTES OF THE PREVIOUS MEETINGS held on 8th & 29th November 2010 were agreed as a true representation of meetings
Proposed by J. Berry seconded by S. Hannant
4. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.
W. Kemp (District Councillor) reported on Localism/Big Society and the extent of cuts to Council budgets and the approaches South Norfolk are taking to achieve revised budgets.
Tree Warden vacancy. Jeff Pennington of Church Rd rang and requested information and has now confirmed his interest in the position. Clerk to progress.
5. MANAGEMENT OF PC ASSETS
To consider any current requirements with regard to allotments, Playing Field etc Grant received from WREN (£25,000) for phase 4 of the play area renovation. H. Longman has spoken to Chris Hanisken from Sutcliffe and agreed a final price for completion of £34,000 Planned installation will be in April. Appeal letter to local businesses and organisation for donations. £50 so far from shop collection, £75 from private donation, £500 from Country Fair. There will be a donation from the youth club. Casino Night fundraiser this Friday in Queen’s Head. Decision on progress of order to be finalised at January meeting.
To consider CCTV installation. Grant has been applied for and await response
Replacement of damaged fencing on Links Way to be discussed. Quote received from D. Crisp (£80)
Clerk to apply for grants for the next phase of play area fencing (Fence to the pub boundary). Need to allow access for contractors installing phase 4 of play area renovation.
H. Longman to apply for grant for environmental improvements (community composting and heat source energy etc)
Management of the Allotments. Minor change in respect to public liability commencing from 1st January. Proposed by S. Hannant seconded by M. Saunders that agreement be modified.
Church Room was discussed. Nick Will has informed the Church Room now registered and all interested parties can progress the future of same. The possibility of an Application to the Lottery Millions, (deadline 12th Feb 2011) suggested, but we will need to have a clear idea of usage and costs.

6. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS
To consider any outstanding Highway/Footpath matters
Requests for grit bins on College Rd and Hampton Ave have been received. I have spoken to Highways and they will fill bins if we provide. Bins are now approx £180 each. Suggestion that we donate say £100 to each site to be progressed.
One resident on college rd offered to make a grit bin. Another suggestion is that we ask for piles of grit to be placed (happens in Suffolk). P. Arnold offered to check wholesale prices for Bins. These possibilities to be progressed. Clerk to write to residents to assess their feeling with regard to various suggestions.
7. PLANNING
To include standard clause on light pollution on all applications
Clerk has spoken to Haddiscoe PC re problems on Low Rd. They have more detail than us and have reported to appropriate authorities
8. CHEQUES
C.Cook Photocopies newsletter £21.84
K. Cox Wardens Wages £14.82
NTTVH Hire of Hall £12.75
SLCC Subscription £61.00
Cash Petty Cash £30.00
Proposed by S. Hannant seconded by P. Jackson that cheque payments be authorised.
9. PARISH PLAN
To consider progress of proposals resulting from Parish plan taking into account the Vital Villages seminar.
The Multilateral Exchange for 6 youths, (13-20 years) and one leader between Spain, Latvia, Slovenia, Moldavia and us will commence next year. H. Longman will need some support for the EU grant application for the project and suggestions for the 6 youngsters and one adult leader to be involved in the exchange this June.
Big Consultation Document on circulation. Agreed we respond directly by 10th January using the comments/notes H. Longman had prepared.
10. COMMUNICATION
Information on disc re frolic to be transferred to scrap book on web site. Thanks to J. O’Leary the problem with size/readability is resolved but Clerk still has a problem loading the revised information to the web site. Clerk to e-mail information to P. Jackson
Meeting dates for 2011 agreed
No January newsletter
11. GENERAL DISCUSSION
No items for discussion
12. DATE OF NEXT MEETING 10th January 2010
NOB meeting closed at 9.00pm

Signed………………………………………………Date…………………………

8th November 2010 Minutes

MINUTES of MEETING held on 8th November 2010
PRESENT C.Cook(Clerk), H. Longman, J. O’Leary, S. Hannant , J. Berry, L. Chenery, P. Jackson , W. Kemp (District Councilor) and A. Tomkinson (County Councillor)
APOLOGIES FOR ABSENCE received from
DECLARATIONS OF INTEREST –
MINUTES OF THE PREVIOUS MEETINGS held on 11th October 2010 were agreed as a true representation of meetings
Proposed by P. Jackson seconded by J. O’Leary.
4. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.
To receive reports.
H. Longman reported on the Vital Villages seminar she recently attended in the Netherlands. As we are reviewing our Parish Plan the seminar provided some ideas in this respect. Main issues that we still need to address are Road Safety and Youth Inclusion. The system used in the Netherlands is ‘bottom up’ where the catalyst for change and improvements comes from the villages.
The first step (rather than a formal questionnaire) is for the village association members to form informal working groups the results of which are taken to the village at public meetings. Some of the improvements/ changes are achieved by EU funding which we do not seem to have access to.
Her suggested topics for updating our plan were Road Safety, Youth inclusion, environmental sustainability and the micro economy.
There are plans to arrange a series of youth exchanges between countries and the first is between us and Catalonia next summer.
A.Tomkinson introduced the meeting to the ‘The Big Consultation’ a copy of which was provided for inclusion in the distribution envelope. He also commented on the budget cuts and therefore the lack of funding available for Road Safety improvements.
W. Kemp reported on local government spending cuts and the sharing of costs with other local authorities. He also informed meeting of an open day hosted by the developers of a proposed gravel pit at Haddiscoe on 30th November 9am to 8pm in Haddiscoe Village Hall. Clerk to contact Haddiscoe Parish Council and offer support.

R. Hayes has resigned as Tree Warden. Advertise in newsletter? Although she told me we could have some trees and I ordered some she was late and we have no trees this year.
5. MANAGEMENT OF PC ASSETS
To consider any current requirements with regard to allotments, Playing Field etc
Grant received from WREN (£25,000) for phase 4 of the play area renovation. £7800 still be raised. Fund raising, requests for donations and collection boxes being progressed.
Annual Play Area Inspection reports received and circulated. SNC are not doing 2011 inspections but we can get inspections done in June at this years price through RoSPA. Clerk to progress
To consider CCTV installation. We received some information from Amana Handley regarding a £15,000 pot for grants. Clerk to apply for grant.
Horticultural Club has agreed to maintain Planters. Winter/Spring bedding to be planted this week. This has been financed by the Horticultural Club and monies received from sale of Till provided for community shop. P.Arnold has offered to donate entry fees from his pool competition at the Queens Head to continuation of planting planters
Replacement of damaged fencing on Links Way to be discussed. I have asked for a quote from D. Crisp
Clerk to apply for grants for the next phase (Fence on the pub boundary)
The fencing to the pub boundary will not be available until later in the Year
The draft agreement with the Allotment Assn, regarding Management of the Allotments, circulated with the agenda was agreed. Proposed by S. Hannant seconded by J. Berry.
6. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS
To consider any outstanding Highway/Footpath matters
No response received re the proposals for 20mph limits on Church Road. Comments by A. Tomkinson in item 4 relate to this situation.
Provision of barriers opposite School gates has been discussed between School and Highways. An arrangement has been made regarding the provision of school land to give appropriate width of pavement.
Complaints regarding damage to verges by Lorries and smells from the Gazes site have been reported.
7. PLANNING
To include standard clause on light pollution on all applications
The bowls club questioned the construction and positioning of fence to their boundary. This appears to have been resolved.
Comments received that the land sold by Mr Page still appears to be being used for scrap metal processing and that unofficial waste disposal is occurring elsewhere on Low Road to be communicated to the appropriate authorities. Clerk to check with Haddiscoe Parish Council.
Bowls Club questioned the construction and positioning of fence, to their boundary, on the Affordable Housing Development.
8. CHEQUES
C.Cook Photocopies newsletter and ink £40.29
K. Cox Wardens Wages £30.64
NTTVH Hire of Hall £8.50
CPRE Subscription £29.00
SNC Play Area safety inspection £75.20
C. Barber Grass Cutting £550
SNC Dog Bags £33.00
Proposed by S. Hannant seconded by J. Berry that cheque payments be authorised.

The precept requirement for 2011/2012 was discussed. Predicted expenditure and draft budget based on £6000 precept circulated with agenda. Proposed by J. O’Leary seconded by H. Longman that the precept remains at £6000 agreed.
9. PARISH PLAN
To consider progress of proposals resulting from Parish plan.
This was discussed in item 4. H. Longman to circulate DVD of Vital Villages seminar
10. COMMUNICATION
Information on disc re frolic has been transferred to scrap book but I currently have a problem with size/readability. J. O’Leary offered help in this respect.
Articles for November newsletter to include, Funds for phase 4 of playing field renovation, Tree Warden vacancy, Trading standards top ten tips for Christmas, Happy Xmas & new year, Vital Villages seminar, etc
11. GENERAL DISCUSSION
To discuss items for possible inclusion on a future agenda. Big consultation to next agenda
12. DATE OF NEXT MEETING 13th December 2010
NOB meeting closed at 8.30pm

SIGNED ……………………………………..DATED…………………….

11th October 2010 Minutes

MINUTES of MEETING held on 11th October 2010
PRESENT C.Cook(Clerk), H. Longman, J. Berry, L. Chenery P. Jackson & W. Kemp (District Councillor)
APOLOGIES FOR ABSENCE received from J. O’Leary, S. Hannant, M. Saunders and A. Tomkinson
DECLARATIONS OF INTEREST –
MINUTES OF THE PREVIOUS MEETINGS held on 13th September 2010 were agreed as a true representation of meetings
Proposed by J. Berry, seconded by P. Jackson
4. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.
W. Kemp (District Councillor) reported on changes in which planning committees operate.
H. Longman reported on the recently formed Village Hall working group.
CCTV installation. Clerk has sent Amana Handley information with regards to costs of vandalism. She will progress possibility of grant from Crime Reduction partnership. No response as yet
Work on repair/replacement of seat and planters, pavement etc. opposite Post Office are now almost complete apart from cycle racks which will be later in the year. The Planters have been planted and our thanks to Fred Taylor of the Horticultural Club for donation of plants and help with planting.
Clerk to apply for grants for the next phase (Fence on the pub boundary)
Working Party organised for next Saturday at 10am to deal with overgrowth and diseased trees on playing field fence line adjacent Links Way properties etc. Clerk to communicate with Links Way residents so they are aware. L. Chenery offered to provide an electric supply on the day. Some damage to paintwork on benches etc. to be resolved on the day.
Concrete path on Mill Lane is now complete.
The financial arrangements for the Allotment Assn Management of the Allotments were considered. Proposed by H. Longman seconded by L. Chenery that option 1 on the financial arrangements circulated was agreed. Clerk to prepare an agreement between PC and Allotment Assn.
Rachael Hayes communicated with Clerk about trees and some have been ordered.
6. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS
The proposals/petition for barriers and 20mph limits on Church Road have been considered by the Highways Dept. There is a problem due to width of pavement with regard to the installation of barriers which has been communicated with School. No response on 20MPH limits.
Clerk was asked to check powers of the PC with regard to highway matters. The PC has no powers in this respect apart from that they can plant verges with trees etc but this has to have Highways permission

7. PLANNING
No applications
8. CHEQUES
C.Cook Clerks Wages etc £507.53
K. Cox Wardens Wages £17.79
NTTVH Hire of Hall £8.50
BT Phone & Broadband £85.24
Rav Mag Newsletter insertions £50.00
D. Crisp Mill Lane concrete £170.00
Proposed by P. Jackson seconded by J. Berry that cheque payments be authorised.
PARISH PLAN
The progress of proposals resulting from Parish plan update to be reviewed when H. Longman has attended the Vital Villages seminar.
10. COMMUNICATION
Information on disc re frolic to be transferred to scrap book on web site
H. Longman has additional photos for the scrap book.
Articles for November newsletter to include Post office and shop, working party, police information, thanks to F. Taylor and Horticultural Club re planters and speeding cars.
11. GENERAL DISCUSSION
Nothing to report
12. DATE OF NEXT MEETING 8th November 2010
NOB meeting closed at 8.20pm

Signed………………………………………Date…………………………….

13th September 2010 Minutes

MINUTES of MEETING held on 13th September 2010
PRESENT C.Cook(Clerk), H. Longman, J. O’Leary, S. Hannant , J. Berry, P. Jackson. W. Kemp (District Councillor) and 2 members of the public
APOLOGIES FOR ABSENCE
DECLARATIONS OF INTEREST –

MINUTES OF THE PREVIOUS MEETINGS held on 9th August 2010 were agreed as a true representation of meetings
Proposed by J. Berry seconded by S. Hannant
4. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.
W. Kemp (District Councillor) reported to the Council.
Recent graffiti vandalism has been reported to Police. Some graffiti has been removed but the rest will be more difficult to rmove.
To consider any current requirements with regard to allotments, Playing Field etc
CCTV installation was discussed. Clerk has sent Amana Handley information with regards to costs of vandalism. She will progress possibility of grant from Crime Reduction partnership. No response as yet.
Repair/replacement of seat on Church Rd/ Beccles Rd corner and planters, pavement etc opposite Post Office is almost complete. Cycle racks will not be available until later in the year. It was suggested that completion of paving and some planting should be completed for the Post Office re-opening event on 2nd October. H. Longman and C. Cook to investigate plants and compost.
Horticultural Club committee will help with design and planting of the Planters.
Thanks were recorded in the September newsletter for the 15 people who turned up to help with the installation of the fencing on the playing field, painting the benches and moving soil from the playing field to the planters etc. The fencing to the village hall car park was completed which was the remaining high priority inspection from last years playing field inspection report.
The total costs to the parish council for the above projects to date is £660. As this is not budgeted the Clerk is considering the possibility of retrospective grants to recover a proportion of this. Grants for the next phase (Fence on the pub boundary) could also be applied for.
The fencing to the pub boundary will not be available until later in the Year
The damage to fencing, overgrowth and diseased trees on playing field fence line adjacent Links Way properties was discussed. Working Party, to be advertised in newsletter, arranged for 16th October (10 am start)

David Crisp to complete concreting of path on Mill Lane.
The puddling on Ball Court was discussed. Funds are not available for resurfacing at this juncture.
The option document with regard to the management of the Allotments was considered. It was agreed that the Allotment Assn should be given responsibility for the Management of the Allotments subject to an agreement on the financial arrangements. Financial arrangement proposals to be considered at October meeting.
Clerk has two youngsters (9 & 11 Years old) who wish to lease an allotment. It was agreed that there should be parental supervision in this situation.
6. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS
No response received re the proposals/petition for barriers and 20mph limits on Church Road. Clerk has asked Tony Tomkinson for an update and put the suggestion of using some of the fence panels for the barriers.
The suggestion of speed bumps/ cocaine’s were discussed. Powers of the Council to install to be investigated.
Item to be raised at SNAPS meeting on 29th September
7. PLANNING
The planning application from Miss N. Durrant, Priory Farm House, Low Road for construction of a field shelter, hot tub enclosure with solar panel and re-siting of existing shed was considered. It was proposed by S. Hannant and seconded by J. O’Leary that this application should be approved as there are no material planning objections. The standard clause on light pollution should be attached to the response.
THE CHAIRPERSON OPENED THE MEETING FOR A PERIOD OF APPROXIMATELY 15 MINUTES (At the discretion of the Chairperson) FOR MEMBERS OF THE PUBLIC TO EXPRESS A VIEW ON AGENDA ITEMS AT THE APPROPRIATE TIME(S). THE PUBLIC ARE WELCOME TO STAY AND OBSERVE THE REST OF THE MEETING.

The Proposed sites put forward by Developers and landowners have been circulated and posted on the notice board. All sites are outside the potential development boundary and our allocation is 10-20 properties from now to 2026. Clerk is informed that the Affordable housing development is part of this allocation. Members of public gave their opinion particularly in respect of site 1033. It was agreed that the PC response to this stage of the Local Development consultation process is that the potential development boundary should remain in place with the minor amendment to include site 1033.
Building works are in progress on affordable housing development.
THE CHAIRPERSON CLOSED THE MEETING
CHEQUES
C.Cook Materials for projects, ink, photocopies £233.62
NTTVH Hire of Hall £8.50
D. Crisp Install Planters and paving £190
Cash Petty Cash £30
Oskar Contruction 2 men and digger for one day £220.31
K. Cox Wardens Wages £ 27.06
Mazars Audit Fee £141
Proposed by S. Hannant seconded by P. Jackson that cheque payments be authorised.
Mazars have reported no problems with 2009/2010 audit.
PARISH PLAN
Clerk has produced a summary of current situation comparative to the 2006 parish plan which was circulated with a previous Agenda. A public meeting/open day was suggested at the July meeting to invite Parishioners to be involved in an update of the Parish Plan. Suggested at last meeting that this could be incorporated with the Broadland Housing meeting which is planned for providing information about and the application/bidding for the affordable housing properties.
Heather Longman will be attending a Vital Villages seminar which may result in a different approach to our update of the Parish Plan.
10. COMMUNICATION
Information on disc re frolic to be transferred to scrap book
Articles for October newsletter to include Bus consultation, Graffiti, Working Party, Info from police stc
An e-mail from Thurgoods was discussed. Clerk to respond.
11. GENERAL DISCUSSION
No items for discussion
12. DATE OF NEXT MEETING 11th October 2010
NOB MEETING CLOSED at 9.15pm

9th August 2010 Minutes

MINUTES of MEETING held on 9th August 2010
PRESENT C.Cook(Clerk), S. Hannant , J. Berry, L. Chenery,
M. Saunders and W. Kemp.
APOLOGIES FOR ABSENCE received from
DECLARATIONS OF INTEREST –
MINUTES OF THE PREVIOUS MEETINGS held on 12th July 2010 were agreed as a true representation of meetings
Proposed by S. Hannant seconded by L. Chenery
4. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.
No reports.
CCTV installation. Clerk has sent Amana Handley information with regards to costs of vandalism. She will progress possibility of grant from Crime Reduction partnership. No response as yet
Benches have been delivered and fitted. Planters have been delivered but need to be placed. JCB to skim grass opposite post office ready for paving is planned for Saturday 14h August. Clerk was authorised to agree those necessary costs for installation which can not await the next Parish Council meeting . Fencing to replace missing fencing on bank outside Village hall has arrived. Working party to help with installation of fencing planned for 21st August at 10 am. Clerk to publicise.
Concrete path on mill lane still to be installed.
Working party was organised in July to resolve remaining problems from last years inspection. Our thanks need to recorded to James Wright for turning up with a JCB to remove the old 1 beam and 3 logs. The one remaining medium/high priority problem is fencing to side of Village Hall. Working party planned for 21st August. New nets for football posts have been received. These need to be fitted.
Puddling on Ball Court. Advice from NALC solicitor has been circulated. It was suggested that drilling of holes in the lower areas may help
Proposal from Allotment Assn regarding Management of the Allotments. We await a proposal with financial plan.
Parish Council application for grant for phase 4 of playing field renovation requires a further £420 (approx) match funding. Proposed by L. Chenery seconded by S. Hannant that the Parish Council provide this match funding agreed.
6. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS
Some new signage has been installed and some resurfacing has occurred which has resolved some of the pot hole problems
No response received re the proposals/petition for barriers and 20mph limits on Church Road.
Problems with parking on Links Way and generally discussed. Agreed that we include articles in next newsletter
7. PLANNING
Planning application from J, Hoseason,The Gables, Slip Road for the erection of a conservatory was considered. Proposed by L. Chenery seconded by M. Saunders that we approve application agreed.
The Parish Council have been copied information regarding a member of the public questions about the allocation of the affordable housing. We are informed that the housing will be allocated in accordance with the Home options scheme criteria and that the criteria includes the need to comply with the local connection ‘cascade’ and the households strength of local connection, rather than the level of housing need, is the key criteria.
Broadland Housing will be holding an ‘Open Information Event’ in the village at an appropriate time to enable local households who would like to apply for (‘bid’) for one of the new homes to come and ask any questions they may have.
CHEQUES
C.Cook Clerks Goal nets & paint £68.19
NTTVH Hire of Hall £8.50
K. Cox Wardens Wages £35.77
Cash Petty Cash £30.00
D. Crisp Maintenance & install benches etc £190.00
Anglia Water Allotment Water Rates £24.92
Proposed by S. Hannant, seconded by M. Saunders that cheque payments be authorised.
PARISH PLAN
Clerk has produced a summary of current situation comparative to the 2006 parish plan, for discussion, which was circulated with the Agenda. A public meeting/open day was suggested at the July meeting to further an update of the Parish Plan. Possibility of including this on the Broadland Housing ‘open information event’ day suggested.
10. COMMUNICATION
Information on disc re frolic to be transferred to web site scrap book
Articles for September newsletter to include:- Thanks to Paul Arnold for the donation of seats planters paving etc and the transport to deliver. Thanks to all involved in July working party with particular thanks to James Wright for the use and operation of his JCB. Articles regarding parking. Information regarding the housing structure plan proposals.
11. GENERAL DISCUSSION
No items for discussion
12. DATE OF NEXT MEETING 13th September 2010
NOB meeting closed at 8.35pm

Signed…………………………………………..Date………………………