Thurlton Parish Council

MINUTES of MEETING held on 8th July 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, J. O’Leary, P. Jackson,  L. Chenery and  M. Somerville (County Councillor)

 1. APOLOGIES FOR ABSENCE received from M. Ball & W. Kemp (District Councillor)

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. L. Chenery declared an interest if local plan is discussed

1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 10th June 2013 were  agreed as a true representation of meeting.

Proposed by J. Berry seconded by S. Hannant

1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police e-mail recorded one theft of electric fencing and posts in Thurlton in the last week.

M. Somerville (CountyCouncillor) reported that a new Child Care Director has been appointed.

Village Hall improvements are progressing well..

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts have been ordered

Mole activity has reduced. Jem is waiting for remaining mole(s) to move to edge of field when he will place further traps.

Annual inspection has taken place. Other than replacement of Goal Posts most items that need review are low to medium priority and will be dealt with, as necessary, when we have a working party. Working Party to be arranged when Goal Posts arrive.

There was a problem in the centre of the toddler are where surface had been dug up. H. Longman and C. Cook made a temporary repair. It will be necessary to review surfacing in this area and on the Ball Park and take appropriate action in the due course of time

An article was placed in the last newsletter to thank businesses that have sponsored planters this year.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Outstanding   Highway/Footpath matters were discussed.

Resurfacing in Norton and on Raveningham Road was discussed and the suggestion was made that Thurlton has similar problems needing similar action. M. Somerville (CountyCouncillor) offered to contact Highways on our behalf.

SAM machine being delivered on 15^th July. M. Ball to use to monitor early evening ‘rush hour’ on  Beccles  Road coming into village.

1. 7.      PLANNING

The planning application for Marshlands, Low Road for a proposed side porch and rear two storey extension was discussed. Both immediate neighbours have objected to the application.

A proposal was made that the Parish Council should object to the application on the grounds that in its present form the changes are detrimental to the neighbouring residential properties. A vote was taken and 4 councillors voted for the proposal with 2 against.

8. CHEQUES

BT                               Phone and BT                                                  £96.70

Net World                    Goal Posts etc                                                  £600.00

David Bracey               Play Area inspection                                         £72.00

NRCC                         subscription                                                      £20.00

C. Cook                       Clerks wages etc                                              £371.79

HMRC                         Clerks Tax                                                       £92.60

NTTVH                       Hire of Hall                                                       £14.25

K. Cox                         Wardens Wages                                               £33.01

Proposed by  P. Jackson  seconded by H. Longman that cheque payments be authorised.

The use of funds from village of year competition, community composting receipts, etc were discussed. Items raised were, other than Goal Posts which have already been agreed, cycle rack(s) opposite the shop, further benches and fencing on the playing field, Allotment wildlife area, Defibrillator and/or first aid training  and scaffold boards for Community Composting bins. Clerk to obtain quotes.

9. PARISH PLAN

Community composting is progressing well.

There will be no Youth exchange programme as Latvia failed to get funding. Other options are being looked at for something similar in the future.

     10. COMMUNICATION

A communication was received by H. Longman requested information regarding Manor Farm and the history of this area. It was agreed to reply referring the enquirer to the Land Registry Site.

M. Ball has spoken to B. Hibbert and notices have been placed regarding fly tipping at the recycling centre

Good Neighbours Scheme article which included notification of 24^th September meeting to be repeated in the September newsletter.

     11. GENERAL DISCUSSION

Nothing raised

     12. DATE OF NEXT MEETING 12^th AUGUST 2013

            To be held in the Queens Head restaurant. P. Jackson gave his apologies for this meeting

NOB meeting closed at 8.35pm

 

 

Signed…………………………………………………………Date……………………………..

 

 

MINUTES of MEETING held on 10th June 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, J. O’Leary, M. Ball, P. Jackson,  L. Chenery, W. Kemp (District Councillor) and M. Sommerville (County Councillor)

 1. APOLOGIES FOR ABSENCE None received.

2 .DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. None declared

1. 3.    MINUTES  OF  THE PREVIOUS  MEETINGS held on 8^th April 2013 and 3^rd June 2013 were  agreed as a true representation of meetings

Proposed by J. O’Leary seconded by P. Jackson

1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor) reported that the meeting at which the local plan site specifics are to be agreed has been postponed.

M. Sommerville introduced herself as our new CountyCouncillor. She offered to help in anyway she can and outlined her areas of involvement. She outlined the problems facing the County Council particularly with regard to organisation.

Village Hall have been awarded a grant towards improvements. Thanks to J. O’Leary and M. Ball for their work in achieving this. David Fairhead has been awarded the contract.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair.  It was agreed at last meeting that we purchase goal posts. For purposes of safety and to reduce vandalism potential it was agreed to purchase steel posts at around £500. Clerk was given permission to raise a cheque for these as soon as pro-forma invoice arrives.

Mole problem. Traps have been installed and 3 moles have been caught. However there is still activity and Jem will place further traps. I am attempting to keep mole hills clear for Charlie Barber to mow safely.

Annual inspection organised for this week

There is a problem in the centre of the toddler are where surface has been dug up. A repair was completed this morning but we may need at least a partial resurface in the future

There is a need for a working party to tidy, repair this surface and fit new goal posts etc. This to be arranged when new goal posts have been delivered.

Planting of summer bedding was completed at the end of last week. Note to be placed on the notice board to record thanking to businesses that have sponsored this year and Horticultural Club for planting.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

To consider any outstanding Highway/Footpath matters

SAM analysis shows that over 9 days (23 hours) 5% of vehicles were speeding.

Clerk to report pot holes again.

1. 7.      PLANNING

To receive feedback on current applications or any other planning matters. Nothing to report.

To consider further information on the Local Plan consultation as and when available. Nothing to report

8. CHEQUES

NTTVH                       Hire of Hall                                                       £9.50

C. Cook                       Newsletter, Ink                                     £27.59

K. Cox                         Wardens wages                                                £29.92

J. Youngman                Internal Audit                                                    £35.00

E.S.T.S. Ltd                 Mesh for Community Composting                     £33.74

Proposed by   J. O’Leary seconded by  S. Hannant   that cheque payments be authorised.

 

The use of funds from village of year competition, Playing Field Assn donation and community composting receipts was discussed. Clerk to check prices of  cycle racks and benches. M. Ball to investigates costs of defribulator.

We did not get the wildlife area grant

The clerk has received a quotation for the track though and entrance to the allotments. (over £5000)

9. PARISH PLAN

Mesh has arrived for sieving the compost on the community composting area.

Youth exchange programme will not occur this year as Latvia did not get funding

Robin Konieczny has ideas for future exchanges in conjunction with a group in West Norfolk

To review localism bill, the big consultation and quality status as and when information available. Nothing to report

     10. COMMUNICATION

To consider articles for July Newsletter. Pumpkin competition, Thanks to sponsors and H.C. for planting, SAM analysis, Fly tipping at Re-cycling centre. VH grant and building work, good neighbourhood scheme.

     11. GENERAL DISCUSSION

M. Ball to investigate SNC environmental crime scheme with a view to possible use of cameras to catch flytippers

 

     12. DATE OF NEXT MEETING 8^th JULY 2013

 

 

NOB meeting closed at 8.20pm

 

Signed…………………………………………………….Date………………………………….

 

THURLTON PARISH COUNCIL

            MINUTES of ANNUAL GENERAL MEETING held on 14^th May 2012

PRESENT C. Cook (Parish Clerk), H. Longman,J. Berry ,S. Hannant, P. Jackson ,M. Ball, J. O’Leary & L. Chenery

1.Apologies for absence.

None received.

2. Election of Chairperson.

Proposed by L. Chenery seconded by J. Berry that H. Longman be elected as Chairperson. No  other nominations so duly elected.

3. H. Longman signed declaration of office as Chairperson.

1. 4.      Minutes of last A.G.M.

Proposed by S. Hannant  seconded by J. Berry  that the Minutes circulated are a true representation of meeting

5. Election of Officers.

Vice Chairman S. Hannant

Responsible Financial Officer C. Cook (Parish Clerk)

Planning Advisor H. Longman

PC representative(s) on Village Hall Committee J. O’Leary, M. Ball & H. Longman

PC representative(s) on Playing Field Assn H. Longman & P. Jackson.

PC representative(s) on Community Composting Steering Group P. Jackson & H. Longman

PC representative(s) on Good Neighbour project J. O’Leary

PC representative(s) on Rural Youth in Europe project H. Longman & M. Ball

PC representative(s) on Youth club Committee H. Longman &P. Jackson

Internal Auditors M. Ball & J. Berry

Cheque signatories L. Chenery J. Berry & H. Longman

Editor(s) of Newsletter Jointly

Play Area Warden K. Cox

Tree Warden J. Pennington

Emergency Co-ordinator B. Longman

Deputy Emergency Co-ordinator C. Hannant

6. Cheques.

     2.05.12                Countryside Supplies               Gate Posts for C.C.               £46.90

14.05.12     NTTVH                   Hire of Hall                            £9.50

14.05.12     Frolic                                   Donation                               £100.00

14.05.12     C. Cook                   Photocopies etc                                     £52.19

14.05.12               K. Cox                       Wardens Wages                    £26.35

14.05.12     C. Cook                   Goods for Community Cptg   £150.71

Authorisation of cheques proposed by L. Chenery  seconded by J. Berry.

1. 7.      2011/12 Audit

Proposed by M. Ball seconded by J. O’Leary that the Accounting statement and Annual governance statement for Auditor be approved.

 

MINUTES of  PARISH MEETING held on 14^th May 2012

PRESENT C. Cook (Parish Clerk), H. Longman,J. Berry ,S. Hannant, P. Jackson ,M. Ball, J. O’Leary  & L. Chenery W. Kemp (District Councillor)  and two members of the public

1.Apologies for absence received from A. Tomkinson (County Councillor)  

2.Parish Council Report. H. Longman reported results of AGM. Officers elected:- H. Longman (Chairperson), S. Hannant ( Vice Chairman) etc. She gave a report on the activities of the PC for the previous year and commented on ongoing projects and finances.

3.Reports from local organisations.

YOUTH CLUB Jenny Skelton outlined the new organisation and how the Youth Club will progress

COUNTY COUNCILLOR A. Tomkinson  had not been able to attend and referred us to his blog, which can be accessed via the Thurlton PC website on which there is a yearly report for all Parish Meetings

POLICE The Police attended our March and gave details of organisation and crime statistics.

MOTHERS UNION. Sarah Will had sent a report outlining last and coming year’s activities. Nick Will summarised.

CHURCH/PCC Nick Will gave a report on current situation with PCC membership and the Church Room utilisation etc

PLAY AREA ASSOCIATION Activities of the Play Area Assn had been included in the Chairpersons report

THURLTON AND DISTRICT W.I. The annual WI report was summarized.

THURLTON BOWLS CLUB Written report summarized

AMBLERS CLUB Martin Ball reported on the Amblers Club activities and programme

BALLROOM DANCING Martin Ball reported on the groups progress.

COMMUNITY COMPOSTING Paul Jackson reported the current progress on this project

TREE WARDEN Jeff Pennington had sent a written report of tree planting on allotment and school etc.

FROLIC The summer holiday Frolic will be resurrected this year

VILLAGE HALL Martin Ball updated the meeting of progress on Village Hall projects.

PLAYING FIELD WARDEN Heather recorded a vote of thanks to Kate Cox our Warden . Article to newsletter regarding the difficulty relating to small items eg sweet wrappers.

ALLOTMENT ASSOCIATION Chris Cook reported on their current projects

HORTICULTURAL CLUB Chris Cook reported on membership and programme

LINE DANCING CLUB A written report was summarized.

WEDNESDAY MORNING COFFEE CLUB Martin Ball reported this is now up and running.

GOOD NEIGHBOURS SCHEME John O’Leary gave a report on progress

YOUTH EXCHANGE Heather Longman updated the meeting on this years exchange

DISTRICT COUNCILLOR William Kemp summarised his annual report to Parish Councils

LITTER PICKING Martin Ball gave a short report.

EMERGENCY CO-ORDINATOR  Heather Longman commented that there has been  no communication from SNC recently.

 

N.O.B. meeting closed at 8.25pm

 

MINUTES of MEETING held on11th March 2013

 

PRESENT  C.Cook(Clerk), H. Longman ,  J. Berry, J. O’Leary, M. Ball, P. Jackson,  L. Chenery D. Smith and  W. Kemp (District Councillor)

APOLOGIES FOR ABSENCE received from A. Tomkinson (CountyCouncillor) andS. Hannant

1. 1.      DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. H. Longman and L. Chenery declared interests in the local plan

1. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 11^th February 2013 were  agreed as a true representation of meetings

Proposed by M. Ball  seconded by J. Berry

1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Village Hall AGM this Thursday.

The suggestion from Dick Smith regarding the adoption of a neighbourhood plan was discussed. He outlined his proposals and offer to facilitate further investigation at no cost to the Parish Council at this point in time. Proposed by J. O’Leary seconded by M. Ball that the Parish Council accept the offer. All agreed.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need removal and or replacement. Clerk to check prices of replacement goal posts. Ground levelling in front of goals await resolution of Mole problem.

Mole Traps have been received.

Dog bins onTithe Barn LaneandSandy Lanemay need attention or replacement this year

Planting of Planters to be progressed in conjunction with  Horticultural Club financed by Holly Farm Garage and Linda’s Shop. Spring bulbs have been planted.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

We await results from use of the SAM  from SNC

1. 7.      PLANNING

For information a stop notice has been served on the scrap yard onLow Rd(by the Broads Authority)

The proposal for a wind turbine on land West of Crab Apple Lane Haddiscoe was discussed. Proposed by L. Chenery seconded by J. O’Leary that an environmental impact assessment takes place prior to the Parish Council coming to a conclusion on this proposal.

8. CHEQUES

NTTVH                       Hire of Hall                                                       £9.50

C. Cook                       Photocopies newsletter, Mole traps etc £100.82

K. Cox                         Wardens wages                                                £24.76

Rav Group Mag           Insertion of newsletter                           £50.00

SNC                            Dog Bin Servicing                                             £214.13

Proposed by  J. O’Leary seconded by L. Chenery  that cheque payments be authorised.

The use of funds from village of year competition and community composting receipts was considered. A number of suggestions were put forward including New Goal Posts, fencing on playing field, benches on playing field, sign on village hall, improved access to allotments/bowls club, neighbourhood plan and plants/trees for wildlife area. It was agreed that Clerk could finance running costs for community composting area from petty cash or by personally financing and reclaiming at next meeting up to £200 without prior approval of the Parish Council.

9. PARISH PLAN

Update on community composting. Recommenced last Saturday. Very professional leaflets were distributed to all participants and volunteers prior to start, detailing collection dates and information from last years results etc

The Youth exchange programme is waiting for funding approval

      10. COMMUNICATION

An interest has been registered for the Big South Norfolk Litter Pick  The date will be April 4^th. A number of volunteers have come forward and M. Ball agreed to help Clerk with organisation on the day. School to be contacted.

The GREEN DEAL innovative was publicised in the March newsletter and received a nil response

Big Switch & Save initiative to be advertised in April newsletter.

Articles for April Newsletter to include those mentioned previously plus Good Neighbourhood Scheme, Dog Waste,Village Hall AGM etc

                 11. GENERAL DISCUSSION

            No items raised for discussion

     12. DATE OF NEXT MEETING 8^th APRIL 2013

            NOB meeting closed at 9.00pm

 

Signed………………………………………………………………..Date……………………….

 

 

MINUTES of MEETING held on11th February 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, M. Ball, P. Jackson,  and  W. Kemp (District Councillor)

1. APOLOGIES FOR ABSENCE received from A. Tomkinson (CountyCouncillor), L. Chenery & J. O’Leary

1. 2.      DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest. It was agreed that the Chairpersons interest in the planning applications on Low   Rd, discussed at last meeting, no longer constitute a prejudicial interest as the last time she acted as agent on this site was approximately 10 years ago 3. MINUTES  OF  THE PREVIOUS  MEETING held on 14^th January 2013 were  agreed as a true representation of meetings Proposed by  J. Berry seconded by S. Hannant

1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

William Kemp reported that SNC are freezing their share of this year’s council tax

Village Hall is in the process of applying for grants for the improvements.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

One of goal posts now in need of urgent repair.

Reports that there have been further instances of drinking on the field and consequential broken glass and a resurgence of vehicles, (looks like motorcycle tracks) spinning around on the playing field to be reported to police

Underground Traps to resolve playing field mole problem be progressed. Agreed that Clerk is authorised to spend up to £200 in this respect without further discussion at Parish Council Meetings.

Playing Field Association meeting to be arranged.

It was suggested that we include another article to March newsletter regarding dog mess.

Dog bins onTithe Barn LaneandSandy Lanemay need attention or replacement in the future

Planting of Planters to be progressed in conjunction with  Horticultural Club financed by Holly Farm Garage and Linda’s Shop. Spring bulbs have been planted.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

A number of potholes and other highway problems have been reported to Highways and Anglian Water over the last few weeks. Some have been resolved.

SAM has been in use but has been limited by weather conditions.

1. 7.      PLANNING

The planning application for Land West of Blaen Waun,Low Rdhas been withdrawn

8. CHEQUES

NTTVH                       Hire of Hall                                           £9.50

C. Cook                       Photocopies newsletter less adj £9.30

K. Cox                         Wardens wages                                    £25.79

Proposed by J. Berry  seconded by P. Jackson that cheque payments be authorised.

The use of funds from village of year competition and community composting receipts to be considered at March meeting.

9. PARISH PLAN

Credits for community composting were received today.

Youth exchange programme for this year has been changed to 16^th-25^th of August. Robin Konieczny can make these dates as leader and will be able to find the second leader if necessary. Four (male) participants have confirmed and they are looking for two female participants. Article to newsletter.

The Sneek ,Netherlands, workshops in 2013 were about ‘Ageing in Villages’. Mary and Jim Lucy attended these workshops and have written a brief resume of the work they did there.

Last Thursday H. Longman  attended a Living Library event organised by NRCC in partnership with our Dutch colleagues, under the EU funded SMART project.  All the delegates were from EU countries and the learning was a two way process. On Saturday Mary, Jim, Bruce and I had lunch with the Dutch visitors hosted by Fred who was one of the people involved in the very successful new village hall at Weston Longville. The conversations around the table covered many topics to do with rural living and the possibilities for providing community facilities

These two events have brought to mind the thought that we are not doing enough for our older residents. There is no day centre and there is no longer a ‘meals on wheels’ service. Linda and Keith are partly filling the gap, brilliantly, with their successful café morning on Wednesday but this is only one half day a week. The good neighbour project also helps. Perhaps we should think about other ways we could organise social care within our own community and incorporate into a revised Parish Plan.

 10. COMMUNICATION

Participation in the Big South Norfolk Litter Pick was agreed . Clerk has registered an interest on behalf of the Parish Council. Martin still does a litter pick but does no longer get funding from CPRE. Agreed that this occurs on 4^th April which is during Easter holidays and that we try to involve some of the Village youngsters. Article to newsletter

Participation in the SNC/Broadland DC GREEN DEAL was discussed.The initial assessments are free. Referrals should be sent by March 2013. Article to newsletter.

Newsletters are not being delivered to Norman Close. Clerk to check.

     11. GENERAL DISCUSSION

           Nothing reported other than positioning of signing on Norman Close

     12. DATE OF NEXT MEETING 11^th MARCH 2013

 

NOB meeting closed at 8.40pm

 

Signed…………………………………………………………Date…………………………..

 

 

THURLTON PARISH COUNCIL

 MINUTES of MEETING held on14th January 2013

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, M. Ball, P. Jackson,   J. O’Leary ,W. Kemp (District Councillor), K. Nightingale(Police) and 15 members of the public

APOLOGIES FOR ABSENCE received from A. Tomkinson (CountyCouncillor) and L. Chenery

1. 1.      DECLARATIONS OF INTEREST

Chairperson asked for any declarations of interest. H. Longman declared an interest in both planning applications in item 7.

1. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 10^th December 2012 were  agreed as a true representation of meetings

Proposed byS. Hannantseconded by M. Ball.

1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

K. Nightingale gave the meeting information on current policing and crime report for the last month.

Although recorded under item 7 of the minutes the planning applications were brought forward to this point in view of the fact that the members of the public in attendance were interested in the Low Road application.

Village Hall has had a disability audit completed.

Good neighbourhood scheme progressing well.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair. This is becoming urgent. Ground levelling in front of goals await resolution of Mole problem. Mole problem still to be resolved. Ball court also requires attention. Play area problems to be included on next agenda

There have been complaints re dog mess not being cleared by owners. Clerk will place notices in the specific problem areas if these can be identified and we can involve dog warden if we can get information regarding time of day and individual(s) responsible. Article to newsletter asking parishioners to provide information.

I also had a report of damage to dog bin at top ofSandy Lane. This is usable but does need repair. Dog litter bin inTithebarn Lanealso needs attention. Clerk to progress.

Planting of Planters to be progressed in conjunction with Horticultural Club financed by Holly Farm Garage and Linda’s Shop. Spring bulbs have been planted.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

To consider any outstanding Highway/Footpath matters

A number of potholes and other highway problems have been reported to Highways and Anglian Water over the last few weeks. No response as yet

Volunteer forms have been registered and the volunteers await training on the use of the SAM  equipment.

1. 7.      PLANNING

H. Longman left the meeting and S. Hannant took the chair for the planning applications.

The planning application for Land West of Blaen Waun, Low Rd re change of use of land for private site for one traveller residential pitch, including the siting of one static caravan, one touring caravan, parking for four vehicles, improvement to main entrance and removal of all structures. Development of entrance wall and gates (retrospective) was discussed

The meeting was informed of the planning history of the site and some planning principles relating to this application.

Since no agricultural use for this site is intended, the application is for a ‘change of use’ from ‘agricultural’ to ‘residential’.

Fifteen members of the public were in attendance all of whom were against the application.

After some discussion during which time the meeting was opened to allow members of the public to give their comments it was proposed byS. Hannant  seconded by J. O’Leary and unanimously agreed by Councillors present that the Council refuse this application on the grounds of change of use from agricultural to residential outside the development boundary.

Thurlton Bowls Club has submitted an application to extend their application to build a pavilion. This application was not received in time to be on this agenda but it was agreed that as the Parish Council has previously agreed this application there is no need to arrange a separate meeting to discuss.

8. CHEQUES

BT                               Phone and Broadband                          £87.69

NTTVH                       Hire of Hall                                           £9.50

C. Cook                       Clerks wages etc                                  £442.79

K. Cox                         Wardens wages                                    £27.86

Proposed by  M. Ball  seconded by P. Jackson that cheque payments be authorised.

The 2013/2014 precept based on information received and circulated was agreed at last meeting. The precept has been requested at £6000 less grant we will get from SNC.

9. PARISH PLAN

The allocation of community composting receipts etc to next agenda.

     10. COMMUNICATION

Articles for February Newsletter to include problems with dog waste and information from police on current problems.

     11. GENERAL DISCUSSION

No items for discussion.

     12. DATE OF NEXT MEETING 11^th FEBRUARY 2013

 

NOB meeting closed at 08.45pm

 

Signed………………………………………………………………..Dated………………………..

THURLTON PARISH COUNCIL

 MINUTES of MEETING held on10th December 2012

 

PRESENT  C.Cook(Clerk), S. Hannant ,  J. Berry, M. Ball,  L. Chenery, J. O’Leary   

APOLOGIES FOR ABSENCE received from H. Longman, P. Jackson & A. Tomkinson (CountyCouncillor)

1. 1.      DECLARATIONS OF INTEREST

 Chairperson asked for any declarations of interest

L. Chenery declared an interest in the Local Plan and S. Hannantdeclared an interest in item 7 (fence bordering playing field)

1. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 12^th November 2012 were  agreed as a true representation of meetings

Proposed by J. Berry  seconded by J. O’Leary

1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

It was agreed to send a letter of support in respect of the Village Hall grant applications for disabled facilities and access etc.

Good neighbourhood scheme now established and progressing well.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair. Ground levelling in front of goals await resolution of Mole problem.

It was agreed to purchase the chemicals to gas the moles and Jem Smith has the necessary qualification to carry out the work, (and has agreed to do so). It will be essential that the field is closed to people and dogs for four hours after the chemicals have been placed in the runs so we will need to arrange a working party at Jem’s convenience during a time when the field can be closed. A Friday morning was suggested, with posters, warning signs placed to playing field entrances and letters to all residents bordering field in case some of mole runs encroach on their gardens. An article to newsletter to inform parishioners of the PC intensions in this respect was included in the December newsletter. No response.

Suggestion of local businesses to sponsor the planting of Planters was discussed. A joint  offer from Holly Farm Garage and Linda’s Shop to finance the plants for the spring planning was welcomed. Clerk to arrange in conjunction with Horticultural Club who have offered to

Plant and maintain.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Flooding problems onBeccles Rd, Hall Farm Corner and at the Gazes junction have been reported to highways. Some work appears to have occurred on Hall Farm Corner.

M. Ball to progress the application for loan of a SAM (Speed Awareness Machine). J. Berry offered to help with manning machine during the placement period. It was agreed that main priorities for placement were onBeccles RoadandChurch Road.

1. 7.      PLANNING

The amended planning application for Gazes site was discussed. It would appear that none of the amendments address the concerns of the Parish Council’s previous response regarding traffic movements on B1140. Clerk to respond to the current application reiterating these concerns.

A Resident of Hampton Ave had asked for guidance on the ownership of his fence which borders playing field which is in need of repair. The fences on both theHampton AveandLinks Waydevelopments, bordering the playing field, were installed by the developers at the time the properties were built. In the opinion of the Parish Council the ownership of these fences is therefore inherited by the residents/landlords who now own these properties. Clerk to respond to the enquiry

 

8. CHEQUES

NTTVH                       Hire of Hall                                           £9.50

C. Cook                       Copies etc                                            £22.80

SLCC                          Subscription                                         £63.00

Cash                            Petty Cash                                            £30.00

Proposed by J. O’Leary seconded by M. Ball that cheque payments be authorised.

The need to review the 2013/2014 precept based on information received and circulated was discussed. It was agreed that the Clerk should adjust the Precept of £6000 if any funding from District Council is offered to compensate for those properties which are excluded or have reduced Council Tax due to changes due to the central government approach to Council Tax support.

9. PARISH PLAN

Final payment has been made on Youth exchange programme. Clerk to chase outstanding offers of financial support.

     10. COMMUNICATION

A communication has been  received from Norton Subcourse PC  congratulating Heather personally for achieving the Volunteer Award and the Parish Council for the Forward to the Future Award. The £100 prize for the Forward to the Future Award has been donated to the Frolic as their resurrection of this activity was one of main reasons that we received this award for the second year running.

11. GENERAL DISCUSSION

            Nothing raised

     12. DATE OF NEXT MEETING 14^th JANUARY 2013

 

NOB meeting closed at 7.59pm

 

Signed………………………………………………………………..Dated………………………

 

MINUTES of MEETING held on12th November 2012

 

PRESENT  C.Cook(Clerk), S. Hannant ,  J. Berry, M. Ball, P. Jackson,  L. Chenery, J. O’Leary, A. Tomkinson (County Councillor)  and  W. Kemp (District Councillor)

APOLOGIES FOR ABSENCE received from H. Longman

1. 1.      DECLARATIONS OF INTEREST

Chairperson asked for any declarations of interest

L. Chenery declared an interest in the Local Plan

To consider granting dispensation to all Councillors until May 2015 with regard to setting precept.

Under the changes due to the Localism Act  to the Code of Conduct  there is a need for Councillors to record their Disclosable Pecuniary Interests (DPI). Councillors have a DPI in the setting of the precept (item 8 on this agenda). A dispensation can be granted within the act based on the criteria that ‘granting the dispensation is in the interests of persons living in the authorities area’

Proposed by M. Ball seconded by J. Berry that dispensation is granted to all Councillors until May 2015 (date of next election) in respect to the setting of the precept. All agreed

1. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 8^th October 2012 were  agreed as a true representation of meetings

Proposed by  J. Berry seconded by J. O’Leary

1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

No reported crimes in October

W. Kemp (District Councillor) reported that SNC is investing in Street cleaning equipment and asked that Council reports any specific problems.

A. Tomkinson (CountyCouncillor) congratulated the Council on winning the WI forward to the future award, for the second consecutive year, in the Pride in Norfolk Awards. He commented that this would probably be his last visit to this Parish Council meeting. The Chairman thanked Tony for his help as ourCountyCouncillorover the years and wished him all the best for the future

Grant applications are in progress for Village Hall improvements and some of the plans are being modified.

The Good neighbourhood scheme is ongoing with a number of Parishioners taking advantage of help offered.

The Beccles and Bungay Community Transport Group proposal to apply for funds to finance community transport in the Loddon area was discussed. It was agreed that we include an article to next newsletter and write a letter of support.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair. Ground levelling in front of goals await resolution of Mole problem. Edge detail of the Toddler Play area and repairs to the surface also need to be addressed as well as problem of the puddling on the Ball Court and line markings.

It is possible to purchase the chemicals to gas the moles and Jem Smith has the necessary qualification to carry out the work, (and has agreed to do so). It will be essential that the field is closed to people and dogs for four hours after the chemicals have been placed in the runs so we will need to arrange a working party at Jem’s convenience during a time when the field can be closed. A Friday morning was suggested, with warning signs placed and letters to all residents bordering field in case some of mole runs encroach on their gardens. An article to newsletter to inform parishioners of the PC intensions in this respect.

Bruce Longman has decided that he will use resin to repair the goal posts, and if this does not work, he thinks they should be replaced.

Sign for Playing Field and Village Hall on front bank of hall. The nominated recipient of the Volunteer Award was the PFA as they would like to purchase the sign. Heather Longman will progress design and manufacturers.

Recent heavy rain has resulted in most of the mesh being exposed onMill Laneand this is very slippery, wet or dry. In the short term permanent metal signs have been put in place to tell residents thatMill Laneis not suitable for pedestrian access. Longer term improvements toMill Laneand other options for disabled access to the Village Hall and Playing Field need to be progressed.

Kate Cox has reported that she regularly finds a carrier bag full of dog mess in untied bags in the waste bin by the Links   Wayaccess. Article in newsletter.

Suggestion of local businesses to sponsor the planting of Planters to be progressed.  Horticultural Club will plant and maintain

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Flooding problems onBeccles Rd, Hall Farm Corner and at the Gazes junction have been reported to highways. No response as yet.

It was agreed that the Parish Council should apply for the loan of a SAM (Speed Awareness Machine) M. Ball will prepare an article for the newsletter.

1. 7.      PLANNING

Site specifics within the Local Development framework.  PC response has been sent and recorded. Await further communication.

8. CHEQUES

C. Cook                       Copies etc                                            £54.83

TA&LGA                    Allotment rent                                       £17.00

CPRE                          Subscription                                         £29.00

NTTVH                       Hire of Hall                                           £9.50

K. Cox                         Wardens wages                                    £30.95

Proposed by J. Berry seconded by P. Jackson that cheque payments be authorised.

Proposed by M. Ball seconded by P. Jackson  that budget issued with agenda and resulting precept of £6000 be agreed  for the 2013/2014 financial year. All agreed. It was suggested that some help towards insurance and running costs of the playing field facilities may be available from the PFA. W. Kemp (District Councillor) suggested that it is likely that increases in precept will be capped in the future.

9. PARISH PLAN

There will be a final community composting collection for this year on 24^th November for those who have requested a final collection.

Final grant payment for this years Youth exchange programme is still awaited.

     10. COMMUNICATION

Articles for December/January Newsletter detailed in the minutes. Display at Mill House for Halloween to be commended. Some vandalism occurred later.

Although not on agenda Clerk had prepared a list of meeting dates for 2013 which were agreed

     11. GENERAL DISCUSSION

No items raised for discussion.

     12. DATE OF NEXT MEETING 10^th DECEMBER 2012

 

NOB meeting closed at 8.50pm

 

Signed………………………………………………………Dated…………………………………

THURLTON PARISH COUNCIL

 MINUTES of MEETING held on8th October 2012

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, M. Ball, P. Jackson,  J. O’Leary, W. Kemp (District Councillor), K. Nightingale (Police) and P. Mitchell (B&BCT0

APOLOGIES FOR ABSENCE received from A. Tomkinson (CountyCouncillor) and L. Chenery

1. 1.      DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. S. Hannant declared an interest in item 5 (Handyperson)
2. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 10^th September 2012 were  agreed as a true representation of meetings

Proposed by J. Berry seconded byS. Hannant

1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Report from Police. K. Nightingale gave a summary of the organisation and recent crime statistics and agreed to e-mail a report on oil security etc for the November newsletter. It was suggested that recent reports of theft of produce and equipment from the allotments should have been reported to Police and allotment holders should be encouraged to do this in the future.

W. Kemp (District Councillor) reported that items he has comments on are included on the agenda

Village Hall. It was suggested by H. Longman that a sub-committee should be formed, to include representatives from Parish Council, Village Hall Committee and Playing Field Assn, to consider the disabled access to Village Hall and Playing Field. These considerations should include access viaMill Laneand state of Village Hall car park etc. Handrails to steps and safety guard at the bottom of the steps adjacent to the road also need to be reviewed. This was agreed in principal but needs to be referred back to Village Hall Committee and Playing field Assn for their agreement.

Good neighbourhood scheme. Scheme started on 1^st September. It was suggested that the scheme take on responsibly for distribution of remaining snuggle packs. Article to November newsletter.

Philip Mitchell of the Beccles and Bungay Community Transport Group presented their proposal to apply for lottery funding to finance community transport in the Loddon area. It was agreed that the Parish Council support this project. The needs of Thurlton residents in respect of transport to and from Village to be included for discussion on the next agenda.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair and ground levelled in front of goals. Welding is required to resolve problems with goal posts and B. Longman will attend to this when he has obtained appropriate materials. Levelling in front of goals to be postponed until there is some resolution to the mole problem

Rentokil quotation to resolve mole problem was £587. Further quotes to be obtained.

Mill Lanesurfacing to be resolved (see item 3). In the short term it was agreed that permanent metal signs be put in place to tell residents that Mill Laneis not suitable for pedestrian access. Costs for an A4 4mm aluminium sign is £10 each plus carriage. Agreed that Clerk order signs and these be installed using metal posts and postmix.

S. Hannant left meeting at this point while the PC discussed the appointment of a Handyperson. Two persons had applied being S. Hannant and R. Jennings. It was agreed that when the PC has a specific requirement that both applicants are asked to provide a quotation for the work.

Suggestion of local businesses to sponsor the planting of Planters to be progressed.  Horticultural Club have offered to plant and maintain

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Flooding problems onBeccles Rd, Hall Farm Corner and at the Gazes junction have been reported to highways. No response as yet

1. 7.      PLANNING

Retrospective planning application has been requested for unauthorised building work onLow Rd.

The basis of the PC response to this phase of site specifics within the Local Development framework was agreed at last meeting. H. Longman prepared a response to this consultation which was circulated to all Councillors. P. Jackson proposed some changes to the format of the response which were agreed. There is a consultation event at Loddon-library annex tomorrow3pm to 7pm

 

8. CHEQUES

BT                               Phone and Broadband                          £88.61

C. Barber                     Grounds Maintenance                           £550.00

NTTVH                       Hire of Hall                                           £9.50

C. Cook                       Clerks Wages etc                                 £470.12

Cash                            Petty Cash                                            £30.00

K. Cox                         Wardens wages                                    £24.76

Proposed by   J. Berry seconded by  J. O’Leary  that cheque payments be authorised.

9. PARISH PLAN

Article to newsletter based on Emma’s recent communication to members of the community composting scheme. The Clerk has contacted the PC insurance company and was informed that existing Public Liability insurance will include cover for those volunteers working on the community composting scheme. They suggested that a risk assessment be prepared The insurance company has also included cover (to value of £1000) for damage/loss of composting bins.

Leaflets have been printed to publicise the Rural Youth Join Europe project. The website is still in the early stages and the participants have been asked to contribute pages as will other youth focussed organisations. The final report is in and we are waiting for the outcome and final grant payment. We will need to seek funding for the 30% of the travel costs for the 2013 exchange.

      10. COMMUNICATION

Articles for November Newsletter to include Community Composting, Police advice on Oil security, good neighbours scheme and the Transport Scheme proposals.

     11. GENERAL DISCUSSION

            No items for discussion

     12. DATE OF NEXT MEETING 12^th NOVEMBER 2012

 

NOB meeting closed at 8.50pm

 

Signed…………………………………………………………………..Dated……………………

 

 

THURLTON PARISH COUNCIL

 MINUTES of MEETING held on10th September 2012

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, M. Ball, P. Jackson,  L. Chenery and  W. Kemp (District Councillor)

1. APOLOGIES FOR ABSENCE received from A. Tomkinson (County Councillor) and J. O’Leary

1. 2.      DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. L. Chenery and H. Longman declared an interest in the site specifics in the Local Development Framework consultation. The Clerk was of the opinion that as the PC has already put in a response to the previous consultation  and provided that there is no proposed change to the  previous response then these Councillors can participate in this discussion
2. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 13^th August 2012 were  agreed as a true representation of meetings

Proposed by J. Berry seconded byS. Hannant

1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Report from Police. One reported crime in August.

Grant applications are in progress for planned improvements to Village Hall. M. Ball to prepare an article for newsletter regarding dumping of rubbish in the recycling centre.

Good neighbour scheme is now ongoing.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair and ground levelled in front of goals. Suggested that B. Longman and P. Jackson will investigate.  We also need to consider the edge detail of the Toddler Play area and repairs to the surface. The problem of the puddling on theBall Courtand line markings was discussed. Quotes required for resurfacing and remarking for possible future action.

The need to consider signs and notices on the playing field suggested in the Rospa report to be progressed.  There was a suggestion that these signs should exclude dogs from the playing field. It was agreed that, as this is the only open space owned by the Parish and the dog owners who use the field are for the most part very responsible, that dogs should not be excluded from the playing field. . The request from Emma Betney to use of the playing field for dog training was agreed, suggesting Wednesdays would be the most suitable.

H. Longman has contacted Rentokil to find out the possible cost of professional removal of moles. A surveyor will attend on Wednesday morning to give a costing for the work.

Mill Lane; The recent heavy rain has resulted in most of the mesh being exposed and this is very slippery, wet or dry. We have tried various methods to solve this problem. A suggestion is that we remove the mesh and that the steepest part ofMill Lane, adjacent to the road, is dug out and regarded so that the slope is less steep. The new surface should be ridged concrete on a hardcore bed. This would be an expensive solution which would require grant funding. In the short term it was suggested that permanent metal signs be put in place to tell residents thatMill Laneis not suitable for pedestrian access. Costings to be obtained.

Request for Volunteers in newsletter to create a pool to help with projects as required received a nil response. It was suggested that working parties particularly those on the Playing Field should be advertised in the newsletter etc.

The PC has always employed a handyman to undertake certain activities other than those done by volunteers. Agreed that we advertise for a person(s) to call on to do small jobs

It was agreed that the PC would fund planting of planters in the future if no other funding available (approximately £80 per year). The suggestion that local businesses may wish to sponsor this to be progressed.  Horticultural Club are prepared to purchase, plant and maintain.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Problem with overgrowth onLow Rdfootpath has been added to the rangers visit list of requirements together with clearance of weeds in gutters onBeccles Rd,Church RdandLinks Way. Awaiting Rangers visit.

Speeding motorists were discussed and we await information on speed control proposals.

Recent heavy rainfall resulted in flooding at Crossways and Hall Farm bends. There is also a problem with large puddles onBeccles Roadand inconsiderate motorists have frequently driven through these at speed resulted in a drenching for pedestrians. Agreed to report flooding problems to Highways and include article to newsletter reminding drivers to slow down when there are puddles on roads

1. 7.      PLANNING

Situation regarding possible unauthorised building work ofLow Rdhas been reported to Planning Dept through online system. No response at present

It was agreed that the response to this phase of site specifics within the Local Development framework should be to repeat the previous response, raising concerns over increased traffic movements if an estate of 20 houses are built on sites 613A plus part of 613B. H. Longman and Clerk to prepare response. Article to newsletter.

8. CHEQUES

Broker Network Ltd    PC insurance                                        £1,345.79

C. Cook                       Photocopies newsletter             £22.20

NTTVH                       Hire of Hall                                           £9.50

Raveningham Group     Insertions of newsletter to mag  £50.00

NPFA                          Subscription                                         £20.00

Mazars                         Audit Fees                                            £480.00

K. Cox                         Wardens wages                                    £27.36

Cash                            Petty Cash                                            £30.00

Proposed byS. Hannantseconded by J. Berry that cheque payments be authorised.

9. PARISH PLAN

The requirements for insurance and current coverage on existing insurance for the Community composting site to be investigated.

The Youth exchange programme final report has been submitted. The arrangements for the exchange in Latvianext year are going ahead and two people have agreed to be leaders for this exchange. The South Norfolk Association for Rural Youth Join Europe now has a website, www.snryje.com.

     10. COMMUNICATION

Articles for October Newsletter to include Get Into an active lifestyle, update on ‘My South Norfolk website’, LDF, speeding, advert for handyman and dumping of rubbish at re-cycling centre.

     11. GENERAL DISCUSSION

            No items put forward for discussion

      12. DATE OF NEXT MEETING 8^th OCTOBER 2012

 

NOB meeting closed at 8.35pm

 

            Signed…………………………………………………Date…………