Thurlton Parish Council

THURLTON PARISH COUNCIL

        MINUTES of MEETING held on 10^th October 2011

 PRESENT  C.Cook(Clerk),  H. Longman,  J. Berry, M. Ball, P. Jackson, J. O’Leary,  W. Kemp, A. Wright, J. Rampling and C. Smith  a representative from NRCC and 3 members of the public.

1. 1.      APOLOGIES FOR ABSENCE received from L. Chenery, S. Hannant & A. Tomkinson (County Councillor)
2. 2.       DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. None declared
3. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 12^th September 2011 were  agreed as a true representation of meetings

Proposed by  P. Jackson seconded by J. Berry

1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

 The Meeting commenced at 7pm to have a discussion with Norton PC regarding   the Parish Councils individual and/or joint responses to the current Local Development Framework consultation documents.

At Thurlton Council’s September meeting it was suggested that for the purpose of the LDF we should be classed jointly as one service village rather than two. On previous versions of LDF/Local Plan we were classed as one service village. At the previous Thurlton Parish Council meeting it was agreed that if we had to go independently our preferred options for sites are 1033, 1086 and 613a. If we go jointly with Norton then we may need to review the preferred sites. This was discussed with representatives of Norton Subcourse PC. It was agreed that they will consider the situation at their next meeting and inform Thurlton P.C. of their conclusions in time for either joint and or individual responses to the consultation.

A representative from Norfolk Rural Community Council outlined and answered questions on the NRCC good neighbour scheme. It was suggested that representative(s) attend Thurlton PC open day on the 22^nd October to promote the scheme.  

W. Kemp (District Councillor) gave a report.

 Police (by e-mail) reported 2 recorded crimes in September. Officers are also warning residents in Norfolk to be vigilant following incidents where the offenders involved have claimed to be police officers. Article to newsletter.

Information had been received from N. Will regarding the use of the Church room as a commercial Cookery Club. Response required to question whether there is a need for change in use if this is a commercial venture. Also inform that H. Longman has previously prepared some accessibility plans.

It was reported that planning permission for extension to storage area in the Village Hall is being applied for. Screening of films is being reviewed. Halloween Supper is next fundraising event.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Playing Field Assn  still needs to install signs/notice boards, paths and more benches. Paul Arnold has offered to negotiate a price for these and also step in re the ball court surfacing, as a Fellow of the RS Civil Engineers, he will write a letter to be forwarded to SMP under ‘Latent Defects’ which is a ten year clause covering engineering works. Quiz nights recommence on 17^th October,

Clerk to contact P. Arnold regarding Gates for the top of Mill Lane.

Items from ROSPA inspection which still need attention were self close gates on toddler area.  Also the wet pour at edges need weeds removed and infill. It was suggested that we use weed killer prior to working party on the 22^nd October. H. Longman to check availability of resin.

Clerk authorised to purchase weed killer, resin as required etc prior to working party.

Parish Open Day and working party on 22nd October. See agenda item 9

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Complaint on state of footpath on Low Rd was discussed with Jessica Mace (owner of Mallards)  They are prepared to help with the maintenance of the footpath providing the ownership of the land on which the footpath is situated can be resolved. Their neighbour believes the land belongs to them. I have spoken to the footpath officer who will review the situation when time permits  

Outstanding potholes have been reported again together with overgrowth on Beccles Rd opposite Queens Head. Clerk to contact owner of property.

7. PLANNING

 The response to site specifics and proposals for Local Development Framework will be dependant on response from Norton Subcourse PC. and will be agreed at November meeting.

 8. CHEQUES

BT                               Phone & BB                                         £87.88

C. Cook                       Clerks Wages etc                                 £378.15

HMC & R                    C. Cook Tax                                        £92.60

NTTVH                       Hire of Hall                                           £8.50

C. Barber                     Grounds Maintenance 2011                  £550.00

K. Cox                         Wardens wages                                    £31.92

Cash                            Petty Cash                                            £30.00

A. O’Leary                  Rural Youth in Europe expenses            £363.35          

Proposed by J. Berry seconded by  M. Ball that cheque  payments be authorised.

1. PARISH PLAN

The current situation regarding Community Composting, particularly with regard siting, was discussed. W. Kemp (District Councillor) commented on the possible implications of refusing a grant. A poll of allotment holders was suggested to ascertain views on incorporating the scheme within the allotments. Some re-allocation of plots would be necessary to achieve this

There has been a poor response to the Environmental improvement grant questionnaires. Aran Services will have a stand at the Open Day on 22^nd October and send canvassers around the village.

The South Norfolk Association for Rural Youth Join Europe has been formed and the draft application will be circulated

A further development of this project is that there was a meeting at SNDC attended by Marta and Fidel from Spain, NRCC, Volunteer Norfolk, Momentum and NCC, H. Longman  and Armana Handley  to discuss proposals for joint working with Spain and other EU countries on youth volunteer training and youth organisations networking.

Posters required for open meeting on 22^nd October

     10. COMMUNICATION

We have been short listed for two EDP Pride in Norfolk Awards, Village of the Year and Forward to the Future

Articles for November newsletter itemised previously.

     11. GENERAL DISCUSSION

     J. Hannant  asked the Parish Council for their support in the plans to revive the frolic. To next agenda.

He also presented a petition requesting a skate board park on the playing field. This to be passed on to the Playing field Association

 

     12. DATE OF NEXT MEETING 14^th November 2011

 

NOB meeting closed at 9.35pm

 

Signed…………………………………………….Date……………………………

THURLTON PARISH COUNCIL

        MINUTES of MEETING held on 12^th September 2011

 PRESENT  C.Cook(Clerk),  H. Longman, S. Hannant ,  J. Berry,  L. Chenery, P. Jackson, J. O’Leary,  A. Tomkinson & one member of the public

1. 1.      APOLOGIES FOR ABSENCE received from M. Ball and W. Kemp (District Councillor)
2. 2.       DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. L. Chenery & H. Longman declared an interest in the sites proposed in item 7 discussion on sites proposed in the LDF
3. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 8^th August 2011 were  agreed as a true representation of meetings

Proposed by J. Berry  seconded by L. Chenery

        4.  COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

A. Tomkinson (County Councillor) reported that NCC will not be increasing Council Tax for two years. He also informed meeting of changes to the non emergency police number (now 101).

W. Kemp (District Councillor) had sent in a written report mainly relating to the site specifics and proposals for the Local Development framework. In view of this it was agreed to bring this item forward to this point in the proceedings. H. Longman and L. Chenery left the meeting and S. Hannant took the chair. B. Read informed the meeting as to why site 1086 (to the rear of the Queens Head) has been put forward.

It was agreed that the Parish Council should progress the suggestion that Thurlton and Norton should be classed as one service village within the LDF consultation. Clerk to communicate with Norton PC.

It was also agreed that if Thurlton is classed as a single service village then, if development has to be outside the current development boundary, the preferred options are sites 1033, 1086 and 613a .

H. Longman and L. Chenery returned to the meeting.

Village Hall report. Vote of thanks recorded to Jim Lucy for his works on steps and handrails. Grants to be progressed for improvements. The screening of films in the Village Hall to be progressed. There are some problems with the change in glass re-cycling contractors, particularly with regard to the frequency of emptying/capacity.  

NCC good neighbour scheme. Lucinda Lenard from Norfolk RCC  to be invited to October meeting to explain scheme and answer questions

Vote of thanks to David and Tina for clearing the area around planters, notice board and village sign.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

We still need to install signs/notice boards, paths and more benches to complete the Play Area renovation. Paul Arnold has offered to negotiate a price for these and also step in re the problems with the ball court surfacing, as a Fellow of the RS Civil Engineers, he will write a letter to be forwarded to SMP under ‘Latent Defects’ which is a ten year clause covering engineering works.

At the end of this year many of the existing Playing Field Assn committee will be resigning. The PFA still needs to raise funding for final completion and an annual amount for maintenance and towards insurance. The PFA needs new members. Article to newsletter.

Position of gate/fencing at top of Mill Lane was considered at working party.   Two posts and gate at top of Mill Lane to allow pedestrian access to the side was suggested. Paul Arnold has offered gates that for this which were agreed as suitable. Clerk to contact Paul Arnold.

 Items from ROSPA inspection which still need attention are self close gates on toddler area.  Also the wet pour at edges need weeds removed and infill. It has been suggested that we use weed killer/salt to clear weeds and then infill with resin.

Parish Open Day. 22^nd October agreed (2-4pm) to publicise current projects and invite Lord Michael Fitzroy to open the play area. Suggested that we have a working party in the morning to progress gates and outstanding ROSPA inspection items.  Article to newsletter.

A suggestion that Allotment Assn apply for a grant to put down a 2m wide (type 1; 150mm deep) road from Church Rd to Tithebarn Lane (Cost in region of £4.3k) was agreed. It was suggested that the material would need to be fixed to avoid washing onto Tithe Barn Lane in adverse weather situations. Also commented that Planning permission will be required and Bowls Club should be consulted.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Footpath on Low Rd was discussed. Clerk to contact owners of land

Outstanding potholes have been reported together with overgrowth on Beccles Rd opposite Queens Head.

Raveningham Road will be closed for from 7^th November for up to 2 weeks for haunching work.

1. PLANNING

LDF was discussed under item 4.

1. CHEQUES

Mazars                         Audit Fee                                             £144.00

C. Cook                       Photocopies etc                                    £19.20

NTTVH                       Hire of Hall                                           £8.50

K. Cox                         Wardens wages                                    £31.63

Proposed by  P. Jackson  seconded by  H. Longman  that cheque

payments be authorised.

Annual Audit complete with no matters arising

1. PARISH PLAN

Proposal that Community Composting be installed on a front half vacant allotment to be put to Allotment Association. Grant money needs to be spent by next February.

Environmental improvement grant was discussed. Some confusion over some questions on the questionnaire. Article to newsletter, posters and Councillors asked to talk to parishioners.

A number of meetings have been held to discuss  the Youth exchange programme with a view to making this a County wide project with involvement from NCC, SNC and NRCC etc. Funding applications need to be put forward by end of October for next years exchange.

     10. COMMUNICATION

 Information received on the   Active Norfolk’s rural sports project, the Norfolk     Village Games. Article to newsletter.

     Articles for October newsletter itemised in the minutes.

     11. GENERAL DISCUSSION

      No items put forward.

     12. DATE OF NEXT MEETING 10^th October 2011

NOB meeting closed at 8.40pm

 

Signed……………………………………………Dated…………………….

 

 

THURLTON PARISH COUNCIL

        MINUTES of MEETING held on 8^th August 2011

 PRESENT  C.Cook(Clerk),  H. Longman, J. Berry, M. Ball,  L. Chenery and W. Kemp(District Councillor)

1. 1.      APOLOGIES FOR ABSENCE received from P. Jackson, J. O’Leary,  S. Hannant & A. Tomkinson (County Councillor)

2. DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. L. Chenery declared an interest in Local Development framework.

1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 11^th July 2011 were  agreed as a true representation of meeting. Proposed by J. Berry  seconded by L. Chenery

        4.  COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor) reported on changes to planning policies. H. Longman to review and recommend response if required.

E-mail received from Police.   2 recorded crimes in July

Waiting for steering group meeting to discuss future of Church room.

The Hannants have taken over the management of the shop. N. Cambell will still run Post Office. Article to newsletter suggested.

The CIC will be formed so that it is ready to assist in the future should this be required.

M. Ball & H. Longman  reported on Village Hall projects

SAM training awaited.

It was agreed at last meeting that we invite representative from RCC to September meeting to explain NCC good neighbour scheme.  Lucinda Lenard will attend.

A request for comments on the current polling district, places and stations was discussed. There has been a complaint regarding disabled access to Norton Chapel and the gravel/ grass surface from the car parking is not compliant with access requirements. These problems can be resolved. Alternatives suggested for future consideration, if required, were Queens Head restaurant, Village Hall and Church Room. Both the Village Hall and Church Room would need to satisfy disabled access requirements.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

We still need to install signs/notice boards, paths and more benches. Paul Arnold has offered to negotiate a price for these and also step in re the ball court surfacing, as a Fellow of the RS Civil Engineers, he will write a letter to be forwarded to SMP under ‘Latent Defects’ which is a ten year clause covering engineering works. 

Position of gate/fencing at top of Mill Lane was considered at working party.   Two posts and gate at top of Mill Lane to allow pedestrian access to the side suggested. P. Arnold has a gate available. Clerk to obtain details.

 Items from ROSPA inspection which still need attention are self close gates on toddler area.  Also the wet pour at edges need weeds removed and infill. It was suggested that we use weed killer/salt to clear weeds and then infill with resin.

Fete on 16^th July was cancelled

H. Longman suggested that we hold a Parish Open Day in the autumn which we will use for the Parish Plan update and the opening of the playing field and as an information day on current projects we are progressing. The village hall could use this as a fund raiser and a ‘mini fete’ could be held if the weather is good. All organisations who would have been involved in the fete have been invited. End of October suggested.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Complaint on state of footpath on Low Rd was discussed with footpath officer. Although he agrees that this work is the responsibility of NCC there are no funds available. They are not sure whether any funding will be available next year. Letter to owners of land suggested.

Pot holes have been reported and some have been filled. Clerk to re-send information on remainder.

Hedge overgrowth opposite Queens Head to be reported as path no longer passable.

7. PLANNING

Question was raised at last meeting as to whether planning permission is required to remove/demolish a garage. Unless the property is listed, the answer is no.

The site specifics and proposals for Local Development Framework will be considered when the information is received.

1. CHEQUES

Playing Field Assn        Donation                                              £1500

Raveningham Country Fair   Stalls                                             £40.00

Rav Mag                      Inserts to Magazine                               £50.00

NTTVH                       Hire of Hall                                           £8.50

Anglia Water                Allotments                                            £24.98

K. Cox                         Wardens wages                                    £17.79

Proposed by M. Ball seconded by H. Longman that cheque payments be authorised.

1. PARISH PLAN

Awaiting proposals on potential sites for community composting. Once agreed, a planning application can be made. Information stall at country fair to be manned by Jim Lucy for volunteers, potential users etc, to sing up. Grant money has to be spent by February 2012.

Meeting was held at SNDC with Hethersett, Rockland St Mary and Thurlton PCs, as all have been awarded grant funding for environmental improvements. Aran services have been selected to install all. The PC will have to decide on criteria for allocating funds, bearing in mind that many households will qualify for free insulation. We will need to prepare a questionnaire/information leaflet which it was suggested should go out with the September newsletter. Aran services will produce this in liaison with us and I suggest that we circulate it with the draft newsletter for final approval.

The PC submits a list of those wishing to take up the offer to Aran services and they will survey the houses, establishing those who qualify for free insulation. The final bills are submitted to SNDC who will handle all payments.

One point made was that it will be necessary for lofts to be cleared before installation and I would suggest that the PC can help to do this for the elderly or disabled with a team of volunteers, (Aran will do this but there would be an extra charge of around £40 for this).

Youth exchange programme A very productive meeting took place with SNDC, Armana Handley, William Kemp, NRCC, Henry Meiklejohn and H. Longman  to agree joint working for the exchange next year. Progress on the plans will be given at the September meeting and information will be on display at the Country Fair.

10. COMMUNICATION  

NRCC have requested we circulate details of available help for digital switch over. Leaflets, on Country Fair stall suggested.

Articles for September newsletter to include Norfolk together in time, SJA training, Norfolk safe and secure, Youth exchange, stalls at Country Fair, insulation grants, changes in shop etc

     11. GENERAL DISCUSSION

      It was agreed to change circulation to include L. Chenery’s new address and to       make chairperson last on the circulation.

      12. DATE OF NEXT MEETING 12^th September 2011

M. Ball gave his apologies for this meeting

NOB meeting closed at 8.45pm

Signed………………………………………

        MINUTES of MEETING held on 11^th July 2011

 PRESENT  C.Cook(Clerk), J. O’Leary, S. Hannant ,  J. Berry,  P. Jackson, M. Ball,  L. Chenery  &  W. Kemp (District Councillor

1. 1.      APOLOGIES FOR ABSENCE received from H. Longman and A. Tomkinson (County Councillor)

2. DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. None declared

1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 13^th June 2011 were  agreed as a true representation of meetings

Proposed by J. O’Leary seconded by M. Ball

        4.  COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor) reported on the LDF consultation and passed round a document which included new sites which have been put forward. The full consultation document should be made available to Parish Councils mid July for consideration at September meeting. The Parish Council can comment on the service village category as well as sites.

E-mails received from Police.   No recorded crimes in June

  Free cycle marking at Church Plain Loddon on 16^th and 17^th July 2pm to 5pm

  Next neighbourhood meeting 19^th July 7pm in Brooke Village Hall

Nothing to report on Church Room.

Nothing to report on Community Shop.

J. O’Leary reported that Village Hall Committee is in consultation with respect of sewerage connections to Beech Tree cottages. VH committee members are in process of being trained so that they can present Village Screening of films commencing in October

M. Ball reported that K. Kingston has volunteered to be included on the SAM training programme.

NCC good neighbour scheme was discussed. Suggested that we ask the organisers to give a presentation at the September meeting.

Clerk has been informed that the Doctors Surgery in Norton Chapel is likely to close in September.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

There was a Working party on the 9^th July.

Position of gate/fencing at top of Mill Lane was considered at working party.   Two posts and gate at top of Mill Lane, which allows pedestrian access to the side, proposed. It was suggested that we should review emergency access and get prices for this work. P. Arnold has commented that he may have a gate available

 Items from ROSPA inspection which needed attention were self close gates on toddler area, Mole Hills and on some pathways the level needed raising to avoid trip hazards. These items were sorted by the working party although the toddler area gate posts still require some attention.  Wet pour at edges need weeds removed and infill in the Toddler area. We inspected this and it was suggested that we use weed killer to clear weeds and then infill with gravel.

A vote of thanks was recorded to all who turned up to help.

Fete on 16^th July. 5-a-side commences at 1pm. Official opening of fete and the play area renovation by Lord Michael Fitzroy at 2pm.

Grant for £3400 has been awarded for Community composting.

1st Steering committee meeting occurred and a report was included in July Newsletter. No response to the newsletter article.

There are concerns regarding siting and that sufficient volunteers will come forward to operate scheme. It was suggested that the steering group have a stall at the fete to promote the scheme if there is enough time to organise.    

Proposals for suggested site(s) waited.

Grant for £10000 awarded for environmental improvements. Meeting on Thursday at H. Longman’s.  

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Complaints on state of footpaths (low road to church rd – church rd to beccles rd ) resolved. There is funding for one cut only this year and they are not sure whether any funding will be available next year. Clerk to communicate with footpaths officer regarding ownership of paths and future responsibilities and funding.

Clerk suggested that we still need to do a pot hole survey because it would appear that unless we report a problem nothing happens. Residents of Tithe Barn Lane were the only people to report a pot hole and signage problem when we asked residents to forward information to Clerk in a recent newsletter. Clerk forwarded their complaints to Highways and both problems have since been resolved. M. Ball offered to do a survey on his next litter pick. Clerk will cover areas not included in litter pick.

7. PLANNING

       To include standard clause on light pollution on all applications.

Planning application for Land South of Holly Cottage, Beccles Rd for a proposed residential development comprising 5 dwellings and garages and access road was considered. This is an application which is a modified version of an application made in 2007. Proposed by L. Chenery seconded by S. Hannant that we approve application subject to clarification of HOU7 policy regarding 5 properties on an infill plot.  

Planning application  from Priory Farm House, Low Rd for retention of adjusted position of fenestration from approved drawing 103-02A on planning permission 2010/0332/LB was considered. Proposed by L. Chenery seconded by S. Hannant that this application be approved.

A question was asked regarding need for planning permission to remove/demolish a garage. Clerk to investigate.

8. CHEQUES

BT                               Phone and Broadband                          £104.76

David Bracey               Play Area inspection                             £72.00

      NTTVH                       Hire of Hall                                           £8.50

C. Cook                       Clerks Wages etc                                 £368.07

A. O’Leary                  Refund travel monies                             £500.00

K. Cox                         Wardens wages                                    £30.64

HM Revenue & C        Clerks Tax                                           £92.60

Paravanis                      Ice Cream for fete                                £68.00

Proposed by P. Jackson  seconded by J. Berry that cheque payments be authorised.

9. PARISH PLAN

Quality Parish Council status was discussed. Parish Council qualifies in all requirements other than having a qualified Clerk and a training assessment of requirements and programme (for Councillors). It was agreed that this be re-considered in the future taking in to account requirements relating to the Localism legislation.

H. Longman had e-mailed a report on the first Youth Exchange. She reported a very successful exchange, thanked A. O’Leary for being an excellent group leader and funding tickets (awaiting EU grant). She thanked J. O’Leary for ‘sourcing’ the participants. Group will have a stall at the fete to raise funds and give details of the exchange. Other partners needed to help with next year’s exchange which will be held here.

Art Exhibition was very successful. They hope to repeat in the future if a venue can be finalised.

     10. COMMUNICATION

      E-mail forwarded regarding NALC Communities in Action conferences. H.      Longman has asked if anyone interested in attending.  No one volunteered so Clerk will book H. Longman on the conference.

Clerk still requires help in loading pictures/ articles to scrap book on the new website.

No newsletter in August

     11. GENERAL DISCUSSION

        Application being prepared for Pride in Norfolk awards.

       Clerk to contact BA with regard to status of stop notices in lower Thurlton

     12. DATE OF NEXT MEETING 8^th August 2011

            P. Jackson & J. O’Leary gave apologies for this meeting

      NOB meeting closed at 8.55pm

      Signed……………………………………………Date……………………………

 

 

 

        MINUTES of MEETING held on 13^th June 2011

 PRESENT  C.Cook(Clerk),  H. Longman, J. O’Leary, S. Hannant ,  J. Berry,  P. Jackson, M. Ball,  L. Chenery, W. Kemp (District Councillor) and M.Gaze & J. Gooch (from M. Gaze & Co Ltd.)

1. 1.      APOLOGIES FOR ABSENCE received from A. Tomkinson (County Councillor.    

 2. DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. None declared.

1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 11^th April 2011 were  agreed as a true representation of meetings

Proposed by  S. Hannant  seconded by J. O’Leary

        4.  COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor) reported that there are changes in the designation of service villages in the local development framework consultation. The 10 to 20 new properties between now and 2026 excludes infil.

E-mail from police No recorded incidents in May

G. Gooch & M. Gaze presented a pre planning application consultation report from M. Gaze & Co Ltd regarding consolidation of all current planning applications and some retrospective applications. A suggestion that a site visit be arranged was agreed.

Await a Church/PCC led steering group meeting to discuss future of  Church Room.

Community Interest Company being formed to progress Community Shop proposal. Display stand at Fete suggested

M. Ball has put his name forward for the SAM training and will try to arrange another volunteer for this training course.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Cheque to pay Sutcliffe Play for the new Play Area equipment and installation on cheque list. VAT will be reclaimed as soon as this invoice paid so we can then repay short term loans. Thanks to Dick Smith and the play area assn for arranging same. Play area assn still need to raise funds to complete their funding contribution to phase 4 and to finish off play area renovation project.

H. Longman thanked M. Ball who has donated his litter picking fee of £100 to the Play Area Association

Part of the final works includes the positioning of gate/fencing at top of Mill Lane to restrict unauthorised vehicular access to the playing field.

It was agreed that this should be considered by the working party to be arranged to tidy the play area prior to the fete. 9^th July suggested as the date for this working party. Article to Newsletter.

Grand opening of play area renovation to be at the fete.  Publicity, organisation, fund raising and who will open to be progressed. H. Longman asked for help in this respect as she has other commitments prior to fete.

Grant Application for CCTV for Village Hall and Playing Field was unsuccessful.

Progress of community composting and environmental improvements was discussed.

Grant for £3400 has been awarded for Community composting. Steering committee meeting to be arranged to progress suggested site(s) and implementation. Meeting provisionally arranged for this Wednesday at 6.30pm in the Queens Head. Visit to existing community composting sites at Geldeston and Denton to be arranged.

Grant for £10000 has been awarded for environmental improvements. Steering group to progress.

Horticultural Club have provided bedding for planters at cost price and planted same. Watering is being done by Horticultural club members.

P. Arnold donated the entry fees for a Pool competition he sponsors in the Queens Head specifically for the upkeep/planting of the planters (£54). Article to Newsletter.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Copy of an e-mail from highways regarding Ranger visit given to each Councillor. Any problems to be passed to Clerk. Footpath by Rectory needs attention.

Grit bins on College Rd and Hampton Ave have been placed and filled.

7. PLANNING

       Standard clause on light pollution to be included on all applications

Planning application from Mr & Mrs Robina Clarke Brian Mountain of Hall Farm, Beccles Rd for conversion of Barn to 3 holiday units, repositioning highway access to improve safety was discussed.  Proposed by M. Ball seconded by H. Longman that this application be approved

Planning application from Mr  Piers Lincoln of Marsh Cottage, The Street for erection of single storey garage was considered. Proposed by L. Chenery seconded by S. Hannant that this application be approved.  

Planning application from Mr. & Mrs. Moore of Reedings, Low Rd for 2 storey extension/new porch and demolition of single storey extension was discussed. Proposed by H. Longman seconded by S. Hannant that this be approved but that a question is asked regarding the need for planning permission for the Garage as this property is outside of Development Boundary

8.   CHEQUES

      NTTVH                       Hire of Hall                                           £25.50

J. K. Youngman           Internal Audit                                        £30.00

Sutcliffe Play                 Play equipment & installation     £41,038.99

C. Cook                       Photocopies newsletter             £21.84

K. Cox                         Wardens wages                                    £44.48

Broker network            Increased insurance for phase 4            £159.53

Proposed by P. Jackson seconded by J. O’Leary that cheque payments be authorised.

Proposed by H. Longman seconded by S. Hannant that the annual accounting statement and annual governance statement for external audit be approved

There were no problems, reported by J. Youngman, on the internal audit

1. PARISH PLAN

Parish plan update, taking into account the Vital Villages seminar, was discussed.

H. Longman asked Councillors to consider which topics in the Parish Plan they would be prepared to progress.

Youth exchange programme needs to be widened to include other partners as some of the young persons are from other Villages. Help is required with some of the travel funding. RCC, SNC, NCC and other local Parish Councils to be asked for help and support. Parish Council asked to act as Bankers for this project as the steering group has no Bank Account of their own.

Art Exhibition  arranged for 20^th to 25^th June in the old Norton stores 10AM – 4PM . Could be up to 100 exhibits. Entrance free

     10. COMMUNICATION

Clerk needs help/advice to load information to Village Diary and Scrap book on the new web site.

Articles for July newsletter to include Planters, Fete, pre fete working party Youth Exchange etc

     11. GENERAL DISCUSSION

            Quality Parish Councils to next agenda

     12. DATE OF NEXT MEETING 11^th July 2011

 

SIGNED…………………………………………DATE……………………………

 

        MINUTES of MEETING held on 11^th April 2011

 PRESENT  C.Cook(Clerk),  H. Longman, S. Hannant ,  J. Berry,  P. Jackson, L. Chenery, M. Saunders and W. Kemp

1. 1.      APOLOGIES FOR ABSENCE received from J. O’Leary & A. Tomkinson (County Councillor).  M. Saunders has decided to resign from the Council due to work commitments. Chairperson thanked Mike for his contribution during his time on the Council.    

2. DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. None declared

1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 14^th March 2011 were  agreed as a true representation of meetings

Proposed by L. Chenery seconded by J. Berry

        4.  COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor) reported on shared services. He thanked Council for their support during his term of office.

E-Mail received from Police with crime figures and notification of replacement of SNAPS meetings with consultation events.

PCC has formed a Church Room steering group. H. Longman to contact group.

Community Shop steering group have prepared a plan of action.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Grant received from WREN (£25,000) for phase 4 of the play area renovation. Installation in April with a site meeting arranged for 18^th April prior to commencement of installation.

Picnic/Party to celebrate Royal Wedding planned to take place on Playing Field.

CCTV installation. We were unsuccessful on the previous grant application, which was decided by an on-line vote. Another Grant has been applied for and await response. This grant was only for a maximum of £2000 so have applied for VH and Playing Field set-up only.

Replacement of damaged fencing on Links Way has been completed

Grant for £3400 awarded for Community composting. Steering committee meeting to be arranged to progress suggested site(s) and implementation.

Grant for insulation etc needs to be re-applied for. S. Hannant offered to help in this respect.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Grit bins on College Rd and Hampton Ave.  Bin in position on Hampton Ave. . The grit bin on College Road has not been installed in agreed position until we are aware when salt/grit will arrive.

Clerk to check with Highways if a survey would help in their planning of repair.

7. PLANNING

Marsh Cottage application has been withdrawn

8.   CHEQUES

      BT                               Phone & B/B (Incl in 2010/11 accounts)           £93.73

D. Crisp                       Repair Fencing                                     £80

NALC                         Subscription                                                     £142.89

C.Cook                        Clerks Wages, Photocopy N/L etc                   £466.15

SNC                            Dog Bin Service                                               £201.85

K. Cox                         Wardens wages                                                £25.68

Proposed by S. Hannant  seconded by J. Berry that cheque payments be authorised.

1. 9. PARISH PLAN

The progress of proposals resulting from Parish plan taking into account the Vital Villages seminar to be left until new council in place.

 Youth exchange programme has been granted funding by EU. Some funds still required for travel.

     10. COMMUNICATION

 New website. All our information has been transferred. Clerk is awaiting user name and password.      

Articles for May newsletter to include. Request to promote bus services to Norwich, Parish Meeting, uncontested election, bonfires and use of air rifles.

     11. GENERAL DISCUSSION

            Nothing to discuss.

     12. DATE OF NEXT MEETING 9^th May 2011 which is AGM and Parish Meeting

NOB meeting closed at 8.30pm

Signed…………………………………………………….Date………………………

 

        MINUTES of MEETING held on 14^th March 2011

 PRESENT  C.Cook(Clerk),  H. Longman, J. O’Leary,  J. Berry,  P. Jackson, J. Pennington (Tree Warden),W. Kemp (District Councillor) and one member of the public.

1. 1.      APOLOGIES FOR ABSENCE received from M. Saunders, S. Hannant, L. Chenery and A. Tomkinson.     

2.  DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. None declared.

1. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 14^th February 2011 were  agreed as a true representation of meetings

Proposed by P. Jackson seconded by J. O’Leary

        4.  COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

            W. Kemp reported that Joint Core Strategy has will be approved this week.

J. O’Leary reported on the Village Hall AGM at which new committee was re-elected with himself as Chairman.

J. Pennington reported on his activities since He has been elected as Tree Warden. He put forward the principle of hedgerow harvesting where hedging and/or trees with edible fruits or berries are planted. The suggested locations on the Allotments and Playing Field to be discussed with Allotment Assn and Parish Council respectively. Trees and Hedging will still be in SNC budget for November planting. 

H. Longman reported on progress of Community Shop. Open information evening in the V.H. on Wednesday. Parish Council will act as temporary bankers.

H. Longman reported on Youth Club activities.

P. Jackson reported that although Allotment Assn support Community Composting in principle placement on the allotments would have to be agreed by Allotment Assn.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Grant received from WREN (£25,000) for phase 4 of the play area renovation.

Order for equipment placed. Installation in April. . Proposed by H. Longman                       seconded by J. Berry that Clerk is authorised to be signatory for the WREN grant.

 CCTV installation. Grant has been applied for and await  response. On-line vote request with a closing date for last Thursday received at very short notice.

Replacement of damaged fencing on Links Way to be completed this week.

Working parties over 3 weekends have replaced playing field / pub fence.

Article to March newsletter thanked those who participated. 

Grant for £3400 awarded for Community composting. Steering committee meeting to be arranged to progress suggested site(s) and implementation.

H. Longman will try to arrange this in the next week or two, will ask if Kate Irwin (NCC) can attend a meeting.

Grant for insulation etc needs to be re-applied for. Meeting had been held with NCC representatives regarding this grant.  Deadline April 18^th.  H. Longman asked if anyone prepared to help with this.

E-mail received from Nick Will regarding Church Room has been replied to. A Steering group of Church Room Trustees has been established. H. Longman to discuss with Margaret Jackson.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

The recent water leak on Beccles Road, after many communications with Anglian Water, has eventually been fixed

Grit bins on College Rd and Hampton Ave.   Placement agreed. Tree stump needs to be removed for placement at top of Hampton Ave.  College Road grit bin has not been placed because both need to be in position before we order salt/grit.

Pot holes. Survey required for a report to highways.

7. PLANNING

       To include standard clause on light pollution on all applications

The Planning Application from Mr Piers Lincoln, Marsh Cottage, The Street to build/erect a single story garage to the front of the property was considered. Approval was agreed as there are no material planning objections.

The Planning Application from Thurlton School for a single storey flat roof extension was considered. Approval was agreed as there are no material planning objections.

The Planning Application from Mr Andrew Howat, Fingals Cottage Low Rd for 2 storey and single storey rear extensions was considered. Approval was agreed as there are no material planning objections.

8.   CHEQUES

C.Cook                        Newsletter, ink, post crete etc                           £68.72

NTTVH                       Hire of Hall                                                       £8.50

NRCC                         Subscription                                                     £25.00

K. Cox                         Wardens Wages                                               £26.69

Proposed by P. Jackson seconded by J. O’Leary that cheque payments be authorised.

Clerk no longer can claim wages as additional income. All Parish Councils have to register as Employees and deduct tax and NI contributions as appropriate.

1. 9. PARISH PLAN

                 To consider  progress of proposals resulting from Parish plan taking into account the Vital Villages seminar. This consideration to be postponed until after May elections

            Spain, the first host country is waiting EU funding decision for the Youth exchange programme. If successful, we will contact youths who have shown an interest and will try again to find an alternative leader for the exchange visit.

            Peter Golder has reported that he had a good response for the suggestion of an Art Exhibition and is progressing same

     10. COMMUNICATION

 Information on disc re frolic to be transferred to scrap book on web site.