MINUTES of MEETING held on 13th June 2011
PRESENT C.Cook(Clerk), H. Longman, J. O’Leary, S. Hannant , J. Berry, P. Jackson, M. Ball, L. Chenery, W. Kemp (District Councillor) and M.Gaze & J. Gooch (from M. Gaze & Co Ltd.)
- 1. APOLOGIES FOR ABSENCE received from A. Tomkinson (County Councillor.
2. DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. None declared.
- 3. MINUTES OF THE PREVIOUS MEETING held on 11th April 2011 were agreed as a true representation of meetings
Proposed by S. Hannant seconded by J. O’Leary
4. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.
W. Kemp (District Councillor) reported that there are changes in the designation of service villages in the local development framework consultation. The 10 to 20 new properties between now and 2026 excludes infil.
E-mail from police No recorded incidents in May
G. Gooch & M. Gaze presented a pre planning application consultation report from M. Gaze & Co Ltd regarding consolidation of all current planning applications and some retrospective applications. A suggestion that a site visit be arranged was agreed.
Await a Church/PCC led steering group meeting to discuss future of Church Room.
Community Interest Company being formed to progress Community Shop proposal. Display stand at Fete suggested
M. Ball has put his name forward for the SAM training and will try to arrange another volunteer for this training course.
- 5. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS
Cheque to pay Sutcliffe Play for the new Play Area equipment and installation on cheque list. VAT will be reclaimed as soon as this invoice paid so we can then repay short term loans. Thanks to Dick Smith and the play area assn for arranging same. Play area assn still need to raise funds to complete their funding contribution to phase 4 and to finish off play area renovation project.
H. Longman thanked M. Ball who has donated his litter picking fee of £100 to the Play Area Association
Part of the final works includes the positioning of gate/fencing at top of Mill Lane to restrict unauthorised vehicular access to the playing field.
It was agreed that this should be considered by the working party to be arranged to tidy the play area prior to the fete. 9th July suggested as the date for this working party. Article to Newsletter.
Grand opening of play area renovation to be at the fete. Publicity, organisation, fund raising and who will open to be progressed. H. Longman asked for help in this respect as she has other commitments prior to fete.
Grant Application for CCTV for Village Hall and Playing Field was unsuccessful.
Progress of community composting and environmental improvements was discussed.
Grant for £3400 has been awarded for Community composting. Steering committee meeting to be arranged to progress suggested site(s) and implementation. Meeting provisionally arranged for this Wednesday at 6.30pm in the Queens Head. Visit to existing community composting sites at Geldeston and Denton to be arranged.
Grant for £10000 has been awarded for environmental improvements. Steering group to progress.
Horticultural Club have provided bedding for planters at cost price and planted same. Watering is being done by Horticultural club members.
P. Arnold donated the entry fees for a Pool competition he sponsors in the Queens Head specifically for the upkeep/planting of the planters (£54). Article to Newsletter.
6. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS
Copy of an e-mail from highways regarding Ranger visit given to each Councillor. Any problems to be passed to Clerk. Footpath by Rectory needs attention.
Grit bins on College Rd and Hampton Ave have been placed and filled.
7. PLANNING
Standard clause on light pollution to be included on all applications
Planning application from Mr & Mrs Robina Clarke Brian Mountain of Hall Farm, Beccles Rd for conversion of Barn to 3 holiday units, repositioning highway access to improve safety was discussed. Proposed by M. Ball seconded by H. Longman that this application be approved
Planning application from Mr Piers Lincoln of Marsh Cottage, The Street for erection of single storey garage was considered. Proposed by L. Chenery seconded by S. Hannant that this application be approved.
Planning application from Mr. & Mrs. Moore of Reedings, Low Rd for 2 storey extension/new porch and demolition of single storey extension was discussed. Proposed by H. Longman seconded by S. Hannant that this be approved but that a question is asked regarding the need for planning permission for the Garage as this property is outside of Development Boundary
8. CHEQUES
NTTVH Hire of Hall £25.50
J. K. Youngman Internal Audit £30.00
Sutcliffe Play Play equipment & installation £41,038.99
C. Cook Photocopies newsletter £21.84
K. Cox Wardens wages £44.48
Broker network Increased insurance for phase 4 £159.53
Proposed by P. Jackson seconded by J. O’Leary that cheque payments be authorised.
Proposed by H. Longman seconded by S. Hannant that the annual accounting statement and annual governance statement for external audit be approved
There were no problems, reported by J. Youngman, on the internal audit
- PARISH PLAN
Parish plan update, taking into account the Vital Villages seminar, was discussed.
H. Longman asked Councillors to consider which topics in the Parish Plan they would be prepared to progress.
Youth exchange programme needs to be widened to include other partners as some of the young persons are from other Villages. Help is required with some of the travel funding. RCC, SNC, NCC and other local Parish Councils to be asked for help and support. Parish Council asked to act as Bankers for this project as the steering group has no Bank Account of their own.
Art Exhibition arranged for 20th to 25th June in the old Norton stores 10AM – 4PM . Could be up to 100 exhibits. Entrance free
10. COMMUNICATION
Clerk needs help/advice to load information to Village Diary and Scrap book on the new web site.
Articles for July newsletter to include Planters, Fete, pre fete working party Youth Exchange etc
11. GENERAL DISCUSSION
Quality Parish Councils to next agenda
12. DATE OF NEXT MEETING 11th July 2011
SIGNED…………………………………………DATE……………………………
