Thurlton Parish Council

MINUTES of MEETING held on13th August 2012

 

PRESENT  C.Cook(Clerk),  S. Hannant ,  J.Berry, P. Jackson,  L. Chenery,  J. O’Leary

APOLOGIES FOR ABSENCE received from H. Longman, W. Kemp (District Councillor), A. Tomkinson (CountyCouncillor) and M. Ball

1. 1.      DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. L. Chenery declared an interest in land onTithe   Barn Lane and S. Hannant declared an interest in item 6 on the agenda.
2. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 9^th July 2012 were  agreed as a true representation of meetings

Proposed by J. Berry seconded by J. O’Leary

1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Report from Police that there were no reported crimes in July. Mobile Police Office has been discontinued.

Loddon Safer Neighbourhood Team is operating a surgery following the route of the local mobile library on 5^th September.  Article to newsletter and poster to notice board

J. O’Leary reported that Village Hall committee have received tenders for the renovation work and will be having a stall at Raveningham fair

Allotment Assn are investigating the possibility of establishing a conservation area on the waste ground in the allotment land corner ofTithe Barn Laneand Church Rd. Awaiting quotes for clearance of land

There is a meeting to progress the NCC good neighbour scheme this week and the current plan is to commence on the 1^st September.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

A Working party was arranged for Sunday 19^th commencing at 10am to resolve the low/medium risk items from the play area inspection, listed in the July minutes. 1^st item on list (repainting edges of VH steps) will be done by VH committee.

Draft Agreement between PC and Bowls Club regarding payment of Anglian Water invoices, circulated with Agenda, was discussed.

Proposed by J. O’Leary seconded by P. Jackson that this agreement be accepted. S. Hannant signed agreement on behalf of Parish Council.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

The fence and hedge to the forge on the corner ofBeccles Roadopposite the pub has been dealt with apart from part of fence has collapsed. Clerk to resolve.

Problem with overgrowth onLow Rdfootpath has been added to the rangers visit list of requirements together with clearance of weeds in gutters onBeccles Rd,Church RdandLinks Way.

The unauthorised pathway across land to rear of Norman Close has been reported to Broadland Housing and they have said they will communicate with residents of Norman Close and repair fencing

Footpaths are now the responsibility of Highways and hopefully will be dealt with through the Rangers on their pre-planned visits to the village, time and manpower permitting.

Highways have asked if there are any volunteers who will help in the clearance of footpaths in the future. This was discussed and an article to the Newsletter was suggested to try an establish a group of volunteers who would commit to an amount of time per month to be involved in village projects in general rather than specifically on footpath clearance.

1. 7.      PLANNING

Situation regarding possible unauthorised building work onLow Rdhas been reported to Planning Dept through online system

The planning regulations regarding static caravans had also been queried by a resident.

A query was also raised regarding the size of building extensions allowable without planning permission.

8.  CHEQUES

K. Cox                         Wardens wages                                    £38.00

NTTVH                       Hire of Hall                                           £9.50

Anglian Water              Allotments                                            £125.76

Proposed by J. O’Leary seconded byS. Hannant that cheque payments be authorised.

The request fromYareValleyand District Citizens Advice Bureau for a donation was considered.  As we normally donate to the local Beccles CAB it was agreed not to make a donation at this time.

9. PARISH PLAN

Community composting in operation with some problems with people dumping garden waste on site. Article to Newsletter in this respect.

 10. COMMUNICATION

Articles for September newsletter to include visit of Safer Neighbourhoods Team, request for volunteers and community composting.

     11. GENERAL DISCUSSION

No items for discussion.

            J. O’Leary gave apologies for September Meeting

     12. DATE OF NEXT MEETING 10^th SEPTEMBER 2012

 

NOB meeting closed at 8.05pm

 

Signed………………………………………………date…………………………..

THURLTON PARISH COUNCIL

 

MINUTES of MEETING held on9th July 2012

 

PRESENT  C.Cook(Clerk),  H. Longman, S. Hannant ,  J. Berry, M. Ball, P. Jackson,  L. Chenery,  J. O’Leary, W. Kemp (District Councillor) and D. Boggis (Police)

 

1. 1.      APOLOGIES FOR ABSENCE received from A. Tomkinson (County Councillor)
2. 2.      TO ADOPT NEW CODE OF CONDUCT

Proposed by P. Jackson seconded by J. O’Leary that we adopt SNC model code of conduct. Declarations of interest forms need to be completed and returned to Clerk as soon as possible

1. 3.       DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. None declared
2. 4.    MINUTES  OF  THE PREVIOUS  MEETING held on 11^th June 2012 were  agreed as a true representation of meetings

Proposed by  P. Jackson seconded byS. Hannant

1. 5.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

D. Boggis reported no crimes in June.

The chairperson asked that the Youth exchange discussion be brought forward on the agenda such that D. Boggis could be involved.

H. Longman reported that the exchange held at the Waveney River Centre was a success in terms of the outcomes stated in our application; however, because of late information about involvement of participants and leaders, she was personally left trying to manage the organisation and administration while also acting in the role of leader. She thanked Martin Ball for his support in managing the finances and Ann O’Leary for leading the trip to Dunwich and Southwold and preparing the tour of the Aldeby Millennium Stones.

In order to be able to continue our involvement with the exchange in the future, there will be a meeting on 18^th July between Heather Longman,Sam Moon of Momentum and Robin Konieczny, NCC Youth Worker, to begin the process of setting up a wider based youth organisation so that any project or group who is involved with helping young people, will have access to information, resources and support.

W. Kemp (District Councillor) reported on the setting of priorities associated with the Neighbourhood funding scheme

Village Hall planning application has been made and currently being advertised  and has been received by P.C. Quotes have been requested for the works involved.

Allotment Assn are investigating the possibility of establishing a conservation area on the waste ground in the allotment land corner ofTithe Barn LaneandChurch Rd.

As the water company have fitted a new meter for water supplies to Allotments/Bowls Club the Bowls Club are considering fitting their own meter such that there contribution to the water bill can be calculated.

Their suggestion is that they pay ½ the standing charges and then pay for their own usage using their meter. As there were no objections to this suggestion Clerk will draw up a formal agreement.

J. O’Leary reported that next meeting of the good neighbour scheme group is on 24^th July and that the plan is to start scheme on the 1^st September.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Play Area inspections for 2012 have been completed. Areas of low/medium and medium risk which require attention are:-

1. Access steps (to VH) Repaint edge of steps (L/M).

2. General Surface level molehills(L/M)

3. Pathways Raise level of grass to avoid trip hazard(L/M)

4. Self close gates – one needs attention (L/M)

5. Remove remains of bin – trip hazard (L/M)

6. Rocker/Seesaw toddler area Surface is lifting (L/M)

7. 5-A-Side Goal Posts Post rotten and movement in joints(M)

8. Rocker/Seesaw phase 4 – missing caps at footrests (L/M)

It was agreed that when fencing arrives a working party will be arranged to resolve above issues and to install fencing. Item 1 will be dealt with by Village Hall committee.

1. 6.      HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

The fence and hedge to the forge on the corner ofBeccles Roadopposite the pub is causing a serious obstruction to drivers and pedestrians. The fence is collapsing and the hedge is overgrown and exceeds the height limit for visibility.  The Clerk has written to owner of property and, as there was no response, has past on complaint to Highways Dept.

A complaint regarding overgrowth onLow Rdfootpath was discussed. NCC approach to this type of problem appears to be, that because of reduced budgets, they do not have sufficient funds and suggest that if landowner is not prepared to resolve problem then volunteers or contractors employed by PC should deal with the matter.

Residents have constructed a pathway across land to rear of Norman Close and removed part of fence to access same. Clerk to communicate with Broadland Housing and ask them to communicate with their tenants and  possibly fit sign to gate.

1. 7.      PLANNING

Draft letter  to NCC and Gazes reiterating the Councils concern regarding traffic movement was agreed.

The Village Hall Planning Application was discussed. Agreed that PC approve this application.

8. CHEQUES

BT                               Phone and Broadband                          £110.77

Coman Prop Ser          Repair of water main                             £45.00

David Bracey               Play Area inspection                             £72.00

Bowls Club                  Donation                                              £200.00

K. Cox                         Wardens wages                                    £28.38

C. Cook                       Clerks Wages etc                                 £459.86

P. Jackson                    Scales for C. C.                                    £70.98

Cash                            Petty Cash                                            £30.00

NTTVH                       Hire of Hall                                           £9.50

Proposed by M. Ball seconded byS. Hannant that cheque payments be authorised.

9. PARISH PLAN

P. Jackson updated the PC on the community composting project. Grand opening on Saturday14th July. H. Longman recorded a vote of thanks to P. Jackson and E. Betney for their work on this project.

Update on the Youth exchange programme was discussed under item 5 of the agenda.

 10. COMMUNICATION

Nothing to report

 

 

     11. GENERAL DISCUSSION

 A comment was made regarding potential problems regarding sale of land and building work on Low Road. Situation to be monitored.

 

     12. DATE OF NEXT MEETING 13^th AUGUST 2012

 

NOB meeting closed at 8.40pm

 

Signed………………………………………………Date…………………………….

 

THURLTON PARISH COUNCIL

 

MINUTES of MEETING held on 16th April 2012

PRESENT C.Cook(Clerk), S. Hannant ,  J. Berry, M. Ball, P.
Jackson,  L. Chenery,  J. O’Leary

1. 1.
   APOLOGIES FOR ABSENCE received from A. Tomkinson (County Councillor), W.
   Kemp (District Councillor) & from H. Longman.

In
the absence of H. Longman S. Hannant took the Chair

1. DECLARATIONS OF INTEREST – Chairperson asked for any declarations
   of interest. None declared
2. 3. MINUTES  OF  THE
   PREVIOUS  MEETING held on 12^th March 2012
   were  agreed as a true representation of
   meetings

Proposed by J. O’Leary seconded by M. Ball

1. 4. COUNTY/DISTRICT
   COUNCILLORS, COMMUNITY POLICING,
   LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC
   RESPONSIBILITIES -– REPORTS / INFORMATION.

J. O’Leary reported the Village Hall are
progressing improvement but await key dates associated with planning
application.

Church Room is being upgraded to be used
as a cookery school as far the PC are aware. It was agreed that this item
should be removed from the Agenda.

The suggestions of ways to celebrate the
Queens Jubilee were discussed. It was agreed that a meeting should be arranged,
to be advertised in the newsletter and communicated to all organisations in
their invitation to the Parish Meeting, to assess interest in a joint venture.

Allotment Assn are investigating the
possibility of establishing a conservation area on the waste ground in the
allotment land corner of Tithe Barn Lane and Church Rd. They have
e-mailed the Frolic Committee to see if they would like to be involved in light
of their suggestion of an orchard. This is a separate enterprise which will not
interfere with any other events but could be a permanent reminder of the
jubilee year.

A training meeting relating to the NCC
good neighbour scheme has been arranged and will be advertised in May
newsletter .

It was agreed that any advertising
relating to snuggle packs and their distribution should be left until later in
the year.

The plastic sign to advertise the EDP
pride of Norfolk Award and WI forward to the future award in the Notice Board
has been delivered. Clerk to agree placement of original awards in the Village
Hall with M. Ball.

1. 5. MANAGEMENT AND
   MAINTENANCE OF P.C. ASSETS

A core committee of original Playing Field
Assn will continue to raise funds to support ongoing expenses to insure and
maintain the existing Play Area facilities. If Parishioners wish to progress
further major improvements to facilities then they need to come forward and
offer their help in this respect.

Article to newsletter to include thanks to
Mick Erskine and Bruce Longman for Mick’s Challenge which raised £140 towards
Assn funds

Paul Arnold has been communicating with
SMP regarding Ball Park puddling on our
behalf.

The request for a grit bin on Low Rd on the Slip Road
corner was discussed. There is a grit bin about 50 yards away on the next
corner. Agreed that PC include an article to newsletter suggesting that
residents in the area get together to consider the possibilities.

6.
HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Nothing to discuss

1. 7. PLANNING

M. Ball to consider preparing an article
for the newsletter regarding the recent visit to the Gaze Site.

1. CHEQUES

Countryside Sppy         Sleepers
for C.C.                                 £62.85

SNDC                         Dog Bin
Servicing                                 £207.90

Norfolk RCC               Subscription                                         £25.00

NALC                         Subscription                                         £145.71

NTTVH                       Hire of Hall                                           £8.50

C. Cook                       Clerks Wages etc                                 £364.89

HMR&C                      Clerks Tax                                           £92.60

Felix Shoe
Repair         Plastic Sign                                           £46.01

P. Jackson                    Ballast for C.C.                                    £19.13

NFPA                          Subscription                                         £20.00

D. Crisp                       Installing sleepers C. C.                        £80.00

K. Cox                         Wardens wages                                    £62.03

NACS                         Cement etc for C.C.                             £77.94

Proposed by J.
O’Leary seconded by J. Berry that cheque payments be authorised.

A list of the
cheques that were raised outside of the normal procedure for community
composting project was included with agenda. These were dated 23.03.12 and are
therefore included in last year’s accounts.

BT                               Phone and
Broadband                          £96.76

S. Clarke                      Trailer for C. C.                                    £100.00

D. Crisp                       Labour for fencing C. C.                       £100.00

C. Cook                       Screwfix Materials for C.
C.                 £76.95

NACS                         Netting & Posts for
C. C.                     £85.69

A request from
Frolic Committee  for donation towards
expenses was considered. It was proposed by P. Jackson seconded by M. Ball that
the PC donate £100. All agreed

It was proposed
by M. Ball and seconded by P. Jackson
that the  2011/2012 accounts
distributed with the amended agenda are accepted as true record of the Councils
financial transactions for this period. All agreed.

1. PARISH PLAN

Community Composting scheme progressing. Awaiting shed/container before
bins etc can be installed.

An advance planning meeting on the
Youth exchange programme has taken place. This item to be removed from Agenda
until there is further news to report.

10. COMMUNICATION

Articles for May newsletter to include
meeting to progress Jubilee Celebration, good neighbour scheme, drought
information, grit bin, invitation to Parish Meeting etc

11. GENERAL DISCUSSION

No items raised

12. DATE OF NEXT MEETING 14^th MAY 2012 ( AGM

and Parish Meeting)

NOB meeting closed at 8.40pm

 

Signed……………………………

MINUTES of ANNUAL GENERAL MEETING held on  9th
May 2011

PRESENT C.Cook,
H.Longman, J.Berry, S.Hannant, P.Jackson &  J.O’Leary, M. Ball & W. Kemp

As this was a newly elected Council all Councillors present
signed their declaration of acceptance of office. Registration of Interests
document also required within 28 days from each Councillor.

1. APOLOGIES for ABSENCE – A.Tomkinson (County
Councillor)

2. ELECTION OF CHAIRPERSON.
Proposed by J. Berry  seconded by S.
Hannant  that H. Longman be elected as
Chairperson. No other nominations so duly elected.

3. H. Longman signed declaration of office as Chairperson

4. Declarations of acceptance of office required from L. Chenery

5.  MINUTES
OF LAST AGM. Proposed by J. Berry seconded by S. Hannant            that these be accepted as a true
record

6. Election
of Officers.

J. Berry informed meeting that he no longer
wished to be Vice Chairman.

Proposed by  H. Longman seconded by J. Berry that S.
Hannant be elected as
Vice Chairman

C.Cook (Clerk) to continue as
Responsible Financial Officer. H. Longman is Planning advisor. J.O’Leary, H.
Longman & M. Ball are P.C. representatives on the Village Hall Committee.  L.Chenery, S.Hannant , P.Jackson and H.
Longman are representatives on the Playing Field committee . M. Ball & J. Berry
are internal auditors. H. Longman , J.Berry
and L.Chenery  to be cheque signatories.
Newsletter to be edited jointly. Play Area Warden is K.Cox, TreeWarden  is J. Pennington and Emergency Co-ordinator is
B.Longman with C.Hannant as his deputy.

7.Cheques.

9.05.11        Broker Network        PC Insurance                            £1168.51

9.05.11        C. Cook                    Photocopies N/L & Anti V       £51.21

9.05.11        NTTVH
Hire of Hall                               £8.50

9.05.11        Cash                         Petty Cash                                £30.00

9.05 11        K. Cox                      Wardens Wages                       £35.58

Authorisation of Cheques proposed
by S. Hannant  seconded by  J. Berry

Permission given to Clerk to purchase plants and compost for planters.

8. 2010/2011 Accounts

Proposed by S. Hannant
seconded by J. O’Leary that accounts as circulated be agreed

N.O.B. meeting closed at
7.50pm  

SIGNED…………………………………..                   DATE……………………….

MINUTES of PARISH MEETING held
on 9^thMay 2011

PRESENT
H.Longman, C.Cook,  J.Berry,
S.Hannant, M. Ball J.O’Leary, P. Jackson
W. Kemp (District Councillor) J. Pennington (tree warden)&  one member
of public

 

1. APOLOGIES FOR ABSENCE received from A.Tomkinson (County Councillor)

2.PARISH COUNCIL REPORT.
H. Longman  reported
results of A.G.M. Officers elected:- H. Longman (Chairperson), S.
Hannant   (Vice Chairman), etc. She gave a report on the
activities of the P.C. for the previous year and commented on ongoing projects
and finances.

Having given her report H.
Longman left the meeting as she was unwell. S. Hannant took the Chair.

3. REPORTS FROM LOCAL ORGANISATIONS

DISTRICT COUNCILLOR  W. Kemp (District
Councillor) gave a report on SNC

COUNTY COUNCILLOR A. Tomkinson (County Councillor) had sent a written report giving
information on his year as County Chairman and generally on NCC budgets etc

POLICE E-mail received
summarising crime statistics for the last Year

MOTHERS UNION Sarah
Will had sent a report outlining last and the coming years activities

CHURCH/ PCC Nick Will
had written regarding the re-roofing of the Church and events

PLAY AREA ASSOCIATION
Activities of the Play Area Assn had been included in the Chairpersons report

THURLTON AND DISTRICT W.I. The annual WI report was read out.

THURLTON BOWLS CLUB Written report read out

AMBLERS CLUB Martin
Ball reported on the Amblers Club activities and programme

BALLROOM DANCING Marina Ball reported on groups activities.

TREE WARDEN Jeff Pennington reported on his discussions with the Parish
Council and the Allotment Assn and replacement of the Millennium Oak

VILLAGE HALL J. O’Leary informed the meeting of changes to the committee,
thanked the outgoing members and commented on the actions and fund raising of the
new committee.

THURLTON AND DISTRICT HORTICULTURAL CLUB C. Cook reported on membership
and the Club activities.

THURLTON AND DISTRICT ALLOTMENT AND LEISURE GARDENERS ASSN P. Jackson updated
the meeting of the activities of this newly formed organisation.

YOUTH CLUB & YOUTH EXCHANGE H. Longman had commented on these in her
Chairpersons report.

LITTER PICKING Martin Ball gave information on his experiences with the
litter picking around the Village and was thanked for his work.

AOB

Paul Jackson suggested that the written reports should be included on the
Parish Council web site .

N.O.B. Meeting closed at 8.45 p.m.

SIGNED……………………………….              DATE…………………………..

 

MINUTES of MEETING held on 12^th
March 2012

PRESENT C.Cook(Clerk),
H. Longman, S. Hannant ,  J. Berry, M. Ball, P.
Jackson, J. O’Leary  L. Chenery, W. Kemp & A.
Tomkinson and PCSO K. Nightingale

1. 1. APOLOGIES FOR ABSENCE received
   from A. Tomkinson (County Councillor)
   for late arrival
2. 2.
   DECLARATIONS
   OF INTEREST – Chairperson asked for any declarations of interest. None
   declared
3. 3. MINUTES  OF  THE
   PREVIOUS  MEETING held on 13^th February 2012
   were  agreed as a true representation of
   meetings

Proposed by S. Hannant  seconded by J. Berry

4. COUNTY/DISTRICT
COUNCILLORS, COMMUNITY POLICING,
LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC
RESPONSIBILITIES -– REPORTS / INFORMATION.

PCSO K. Nightingale gave an update on SNT
Members and organisation of response and communication aided by the use of new
technology. He gave information on the crime statistics over the past
year.

A. Tomkinson (County Councillor) commented that
there had been no      increase in
Council Tax

W. Kemp (District Councillor) commented
that the joint core strategy will progress as planned. He also outlined the
background to the new initiative which will encourage parishioners to have
their say and get involved in shaping the services delivered in their
community.

Village Hall had their AGM at the end of
February. Main priority is to progress the planned renovations.

Queens Jubilee celebrations suggested so
far include a diamond shaped orchard, some planting/display on VH front bank
and the annual fete/five a side.

WI has offered their help/involvement

Horticultural Club will plant planters with a
red, white and blue theme in the spring.

Steering group has been established to
progress the NCC good neighbour scheme.

Winter Warmer Packs (30) have been
received. Only a few have been issued. It was suggested that these are stored
for distribution next winter.

EDP pride of Norfolk Award and WI forward
to the future award. The display   of a
sign in the Notice Board and display of actual plaques in the VH was suggested
at the last meeting. A proposed layout was presented for the Notice Board sign.
Costs would be £72 (Brass) and £46 (Plastic). Clerk will change layout of
plaque and e-mail to Councillors. If there are no objections or further changes
Clerk will order plaque in green plastic.

5. MANAGEMENT AND
MAINTENANCE OF P.C. ASSETS

The AGM of the playing field
assn did not occur. Article to newsletter.

6.
HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Footpath by Rectory and on Low Rd are now passable

7. PLANNING

Application from M. Gaze and Co Ltd
regarding consolidation of retrospective and new development. A letter of
objection from Maurice & Caroline Leybourn of Mill Rd was circulated.

8. CHEQUES

C. Cook                   Photocopies newsletter etc                    £92.20

Postcrete for Community Composting

NTTVH                       Hire of Hall                                           £8.50

NACS                         Materials for compost bins                    £614.97

CountrysideSupplies    Materials for compost bins                    £230.17

C. Barber                     Shredder                                              £600.00

Paul Mitchell Sacks      Sacks for composting                           £234.00

K. Cox                         Wardens wages                                    £45.60

Cash                            Petty Cash                                            £30.00

Cheques which
are required to progress the Community Composting project are included on the
above list. These will then be issued subject to receipt of grant monies

Proposed by S.Hannant  seconded by  J. Berry that cheque payments be authorised.

It was agreed
that Clerk can raise cheques outside of meetings for other materials etc for
the Community Composting Scheme

9. PARISH PLAN

Some of fencing for the Community Composting area has been installed.
Steering group meeting to be arranged.

Under half of the Environmental improvement grant has been spent. An
article to newsletter and letter sent out by Aran Services has resulted in a
number of new enquiries.

An advance planning meeting for this
Years Youth exchange visit happened this weekend

10. COMMUNICATION

The details of a Motor Vehicle Course for
16-18 year olds to be included in the April newsletter.

Articles for April newsletter to include
police information, playing field AGM & community composting etc

11. GENERAL DISCUSSION

Nothing put forward for discussion

12. DATE OF NEXT MEETING 16^th APRIL 2012

NOB meeting closed at 8.30pm

 

Signed………………………………………………………..Date……………………

THURLTON PARISH COUNCIL

MINUTES
of MEETING held on 13^th February 2012

PRESENT C.Cook(Clerk),  H. Longman, S. Hannant ,  J. Berry, M. Ball, P.
Jackson,  L. Chenery & W. Kemp

1. APOLOGIES FOR ABSENCE received
from J. O’Leary & A. Tomkinson (County Councillor)

2. DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest.  None declared

3. MINUTES  OF  THE PREVIOUS  MEETING held on 9^th January 2012 were  agreed as a true representation of meetings

Proposed by   S. Hannant seconded by M. Ball

4. COUNTY/DISTRICT COUNCILLORS,
COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS
WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor) had nothing
to report

M. Ball reported that the Village Hall had
a successful Burns night and are organising another Music Quiz in March. They
are awaiting quotes for renovation work etc.

Steering group has been established to
progress the good neighbour scheme. J. O’Leary is co-ordinating and they have a
meeting this week. Article to Newsletter.

It was agreed that we order 40 snuggle
packs if these are still available. Article to newsletter.

2011 EDP pride of Norfolk Award and WI
forward to the future award.  Clerk to
get quote for brass/plastic sign to fit to top of PC Notice Board. Actual
plaques could then be displayed in the Village Hall

5. MANAGEMENT AND
MAINTENANCE OF P.C. ASSETS

The AGM of the playing field
assn is on 29^th February. Clerk to copy skate board park petition to
H. Longman and P. Jackson.

6.  HIGHWAY/TRAFFIC
CALMING/FOOTPATH MATTERS
Article to newsletter re filling of grit
bins suggesting that residents who are spreading the grit either report to Clerk
when bins are getting low or they can request a refill themselves.

Reported that fallen trees are restricting
access to the footpath by the Rectory. Clerk to investigate.

There appears to be an increase in
parishioners allowing their dogs to defecate paths and banks. Article to
newsletter.

7. PLANNING

The retrospective application for retention
of air source heat pump at Priory Farm House, Low Road was considered. No
objections

The application from M. Gaze and Co Ltd
regarding consolidation of retrospective and new development was discussed.
Although there are no objections to the retrospective and new applications on
site it was agreed that the following questions, concerns and suggestions
should be presented. Question when the public open day will occur. Express
concern over proposed increase in HGV movement on Thurlton Rd and suggest that
this highway is not designed for two way HGV traffic and that a voluntary one
way system be introduced returning on the B 1136.

Mr & Mrs  Brigg’s application for first floor extension
to 1 Meadow Close etc was considered. Agreed that PC approve as there are no
material planning objections.

The additional site on College Rd put forward in
the Development Plan Document was discussed. Planning permission for this site
has previously been refused. One of the reasons was the access from College Road to Beccles Road. This problem still
exists and needs to be addressed.

Planning approval received for Community
composting on the Allotments

8.CHEQUES

Anglian Water              Allotment Water Rates              £24.86

C. Cook                       Photocopies newsletter             £22.20

NTTVH                       Hire of Hall                                           £8.50
Proposed by S. Hannant   seconded by M. Ball that cheque payments be authorised.

9.PARISH PLAN

Planning permission received for Community Composting Site. Extension on
time to spend money approved. Steering group to progress.

Approximately half the Environmental improvement grant has been spent.
Article to newsletter to encourage further applicants. H. Longman attending
meeting this week.

Youth exchange programme funding has been approved. Advance planning meeting has been arranged in March.

10. COMMUNICATION

Articles for March newsletter to include police scam information, community  composting,
grit bins, Dog waste, recycling centre, good neighbour scheme, snuggle packs, Water
Pollution and Fuel Poverty awareness

11. GENERAL DISCUSSION

Nothing to discuss

12. DATE OF NEXT MEETING 12^th MARCH 2012

NOB
meeting closed at 8.30pm

Signed………………………………………..Date………………………

THURLTON PARISH COUNCIL

MINUTES of MEETING held on 9^th January 2012

PRESENT C.Cook(Clerk), S. Hannant ,  J. Berry, M. Ball, P.
Jackson, J. O’Leary, L. Chenery & W. Kemp (District Councillor)

1.
APOLOGIES FOR ABSENCE received from H. Longman
& A. Tomkinson (County Councillor)

1. 2.
   DECLARATIONS
   OF INTEREST – Chairperson asked for any declarations of interest. General
   interest in community composting application as this is submitted by Parish
   Council
2. 3. MINUTES  OF  THE
   PREVIOUS  MEETING held on 12^th December 2011
   were  agreed as a true representation of
   meetings

Proposed by M. Ball seconded by J. Berry

4. COUNTY/DISTRICT
COUNCILLORS, COMMUNITY POLICING,
LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC
RESPONSIBILITIES -– REPORTS / INFORMATION.

W. Kemp (District Councillor) reported on
changes to the planning application system. He suggested that proposals to
encourage Councils to only put forward material planning objections to
applications are already part of this PC’s procedures.

E-mail report  from Police. 3 recorded crimes in December.

Village Hall report.  Specifications and drawings will be submitted
to builders before next VH meeting. VH to receive a donation from the Country
Fair.

The Frolic will be held in August 2012

We await further information on use of
Church Room.

Nothing appears to be happening with
regard to SAM training. Agreed to remove from agenda.

There is a drop in event to promote the
NCC good neighbour scheme in the Village Shop on Saturday 14^th January between 9am and 3pm. Article to February newsletter.

EDP pride of Norfolk Award and WI forward
to the future awards. Display of plaques etc to be progressed

5. MANAGEMENT AND
MAINTENANCE OF P.C. ASSETS

To consider any current requirements with
regard to Playing Field etc

The petition presented to
the last PC meeting asking for a Skate Park on the playing field to be
progressed by the next elected Playing Field Assn. Gate to restrict access to
playing field and suggestion of adult keep fit equipment also to be progressed
by this Assn.  The AGM of playing field
committee to be published in the February newsetter.

Movement of dog bin to other side of Sandy
lane was discussed. Only suitable placement would be further down Sandy
Lane on a telephone post for which new fixings and permission may be required.   No action at present.

6.
HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

The Parish Councils involvement in various
aspects of Highway and Footpath maintenance was discussed. Agreed that the
Parish Council should await proposals resulting from the Localism Bill etc.

7. PLANNING

The planning application for Community Composting on allotments was
considered. As Parish Council is applicant each Councillor has in interest in
this application.

Approvals received for replacement garage at Reedings, Low Rd and change to
approved roof covering of pan tiles to insulated powder coated profile steel
sheeting in dark grey .Details of approvals and conditions on circulation.

CHEQUES

Norfolk ARS                Donation                                              £25.00

Thurlton Church            Donation                                              £200.00

BT                               Phone & Broadband                             £99.08

C. Cook                       Clerks Wages etc                                 £350.08

HMR&C                      Clerks Tax (PAYE)                              £92.60

NTTVH                       Hire of Hall                                           £8.50

K. Cox                         Wardens wages                                    £21.28

Proposed by M.Ball seconded by J. O’Leary that cheque payments be authorised.

 

1. PARISH PLAN

Community Composting  planning application should be determined by
27^th February and an extension of time to spend grant has requested.
Steering group meeting to be arranged.
Suggested that contractors be employed for some of works to use the
grant monies.

Applications for insulation etc from the Environmental improvement grant
are still being progressed. Update on spend has been requested.

Funding application for Youth exchange programme has been successful. Meeting
of SNARYJE (South Norfolk Assn for Rural Youth Join Europe) to be arranged.

10. COMMUNICATION

Articles for newsletter to include shop,hairdresser’s opening hours. J. O’Leary will do an article on the good
neighbourhood drop in event at the shop on the 14^th January which
could include information on shop and hairdressers.

Article to assess interest in a joint community event to celebrate the Queens Jubilee suggested.

11. GENERAL DISCUSSION

No comments or suggestions
12. DATE OF NEXT MEETING 13^th FEBRUARY 2012

NOB meeting closed at 8.20pm

 

 

Signed……………………………………………………..Date……………………..

        MINUTES of MEETING held on 12^th December 2011

 PRESENT  C.Cook(Clerk),  H. Longman, S. Hannant ,  J. Berry, M. Ball, P. Jackson & J. O’Leary

1. 1.      APOLOGIES FOR ABSENCE received from W. Kemp & A. Tomkinson
2. 2.       DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. None declared
3. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 14^th November 2011 were  agreed as a true representation of meetings

Proposed by M. Ball seconded by J. Berry

1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Police e-mail listed 4 reported incidents in November (Other category)

Village Hall Committee are organising a Burns Night for which tickets are selling well. T. Smith has decided to continue on the committee

H. Longman  E-mailed Nick Will regarding change of use etc regarding Church Room. Nick Will has replied.

SAM training. E-mail received recently and circulated. Suggested that PC apply for permanent speed signs.

NCC good neighbour scheme. Open event was held in the Village Hall in November. A drop in event in the village shop will occur on 14^th January. J. & A. O’Leary will be in attendance. Posters to be arranged.

EDP pride of Norfolk Award and WI forward to the future award plaque placement discussed. Suggestion of an engraved hardwood plaque which would be free standing or attached to Village Sign to be progressed. The plaques awarded could be displayed in the Village Hall subject to agreement with the Village Hall Committee.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

Notices to newsletter and Mill Lane have been placed regarding  slippery when wet/icy

The petition presented to the last PC meeting asking for a Skate Park on the playing field to be progressed by newly elected Playing Field  Assn. Gate to restrict access to playing field and suggestion of adult keep fit equipment also to be progressed by this committee.

A request for dog bin on or close to churchyard, from the Church, was considered. Cost of bin is approximately £200 and servicing is around £70 per annum. There are two bins within a couple of hundred metres and it was agreed that the Parish Council will not fund a further bin. Suggested that notices be placed reminding Parishioners of location of the dog bins. The other suggestion is that the Church finance a bin out of the donation from the PC if this is agreed in item 8 of this meeting.

The suggestion that the dog bin on Sandy Lane be moved to the opposite side of the road to be considered at the next meeting.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Awaiting information from footpath officer regarding ownership of land on which the footpath is situated on Low Road.  

The PC involvement in highway services:- grass cutting, gritting & road sign cleaning to be discussed at next meeting. Clerk has e-mailed Highways asking for details on payments for same.

7. PLANNING

Nothing to report

1. CHEQUES

SLCC                          Subscription                                         £61.00

C. Cook                       Photocopies newsletter             £22.00

NTTVH                       Hire of Hall                                           £8.50

Cash                            Petty Cash                                            £30.00

K. Cox                         Wardens wages                                    £27.36

Proposed by  S. Hannant seconded by J. O’Leary that cheque

payments be authorised.

Donation to Norfolk Accident Rescue Service considered. Proposed by J. O’Leary seconded by S. Hannant that PC donate £25 agreed.

Donation to Church considered. Proposed by M. Ball seconded by J. Berry that PC donate £200 agreed.

1. PARISH PLAN

Community Composting steering group meeting to be arranged in January. Planning application has been presented and a delay in the timescales for spending of the grant has been requested

Environmental improvement applications still being progressed. There is still moneys available from the £10,000 grant. Review at next meeting

     Application for funding for 2012 Youth exchange program has been submitted

     10. COMMUNICATION

Dates for meetings next year based on 2^nd Monday of Month agreed other than 9^th April Meeting be postponed to 16^th .

     11. GENERAL DISCUSSION

             Localism –what do communities need to next agenda

     12. DATE OF NEXT MEETING 9^th JANUARY 2012

 

NOB meeting closed at 7.55pm

Signed……………………………………………………..Date………………………

        MINUTES of MEETING held on 14^th November 2011

 PRESENT  C.Cook(Clerk),  H. Longman, S. Hannant ,  J. Berry, M. Ball, P. Jackson, J. O’Leary & W. Kemp

 Vice Chairman chaired the meeting for the first 15 minutes

1. 1.      APOLOGIES FOR ABSENCE received from L. Chenery, A. Tomkinson (County Councillor)  and apologies for late arrival from W. Kemp (District Councillor) 
2. 2.       DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. None declared
3. 3.    MINUTES  OF  THE PREVIOUS  MEETING held on 10^th October 2011 were  agreed as a true representation of meetings

Proposed by M. Ball  seconded by J. Berry

1. 4.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

At the September meeting Thurlton Parish Council meeting it was agreed that if we had to go independently as a separate service village our preferred options for sites are 1033, 1086 and 613a.

We have had communication from Norton PC following their meeting on Monday. Apparently their status cannot be changed so they have to respond independently.

Thurlton PC  response is therefore as above

Village Hall. Schedule of works to be prepared for costing

Church Room. H. Longman has e-mailed N. Will with regard to change of use and access. No response as yet.

Nothing to report on SAM training.

NCC good neighbour scheme. Evening open meeting next Monday was advertised in November newsletter and posters are in place.

1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

We still need to install signs/notice boards, paths and more benches. Paul Arnold has offered to negotiate a price for these and also step in re the ball court surfacing, as a Fellow of the RS Civil Engineers, he will write a letter to be forwarded to SMP under ‘Latent Defects’ which is a ten year clause covering engineering works. 

Gate at top of Mill Lane to allow pedestrian access to the side was agreed at a previous meeting. Communication from WI raising concerns need to be addressed before progressing. Village Hall and Playing Field Assn need to be involved in this discussion.

Clerk has received complaint that Mill Lane slippery when wet. This is a recurring problem. Central concrete path, installed to help this situation is still in place. It was suggested that parishioners should be advised to use Hall steps during inclement weather. Article to Newsletter

 Items from ROSPA inspection which still needed attention were self close gates and the edges on toddler area. The gate post was concreted to fix which should have resolved problem. Weed Killer was applied to the edges and bulk of weeds removed.  B. Longman has designed a method for restraining the edges. This needs to be discussed and priced.

The petition presented to the last PC meeting asking for a Skate Park on the playing field needs to be progressed. It was suggested this is a project to be progressed by the Playing Field Assn. Article to newsletter to encourage parents of the Children asking for this facility to join PFA to help progress.

There has also been a request for adult play/outdoor gym equipment.

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Complaint on state of footpath on Low Rd was discussed with Jessica Mace (owner of Mallards)  They are prepared to help with the maintenance of the footpath providing the ownership of the land on which the footpath is situated can be resolved. Their neighbour believes the land belongs to them. I have spoken to the footpath officer who will review the situation when time permits. No response  

 Outstanding potholes were reported together with hedge overgrowth on Beccles Rd opposite Queens Head. Most of pot holes have now been repaired. Following a letter some work was done to resolve the overgrowth problem. In the meantime Clerk had communicated with NCC Highways who have agreed to resolve the problem.

Complaint has been received re overgrowth of hedge at Thurlton House. Clerk to communicate with owners of property.

Complaint received about the condition of footpath between Factory Row and Hampton Ave. To be reported to Highways

 PC involvement in highway services (grass cutting, gritting & road sign cleaning etc) was discussed. Clerk to enquire with regard to remuneration for this type of work

1. PLANNING

Concern expressed over the infrastructure levies on new build and the minimal amount being given back to the area where development occurs.

1. CHEQUES

NCC Planning              Planning Appl fees C. C.                       £170.00

C. Cook                       Photocopies/Ink/Weed Killer                £90.33

NTTVH                       Hire of Hall                                           £17.00

CPRE                          Subscription                                         £29.00

K. Cox                         Wardens wages                                    £42.56

Cheque for planning application for community composting was signed in between meetings as discussed at last meeting

Proposed by S. Hannant seconded by P. Jackson  that cheque payments be authorised.

Proposed by M. Ball seconded by S. Hannant that the  proposed budget, for 2012/13 and resulting precept of £6000, circulated with the agenda be agreed.

1. PARISH PLAN

Planning application for Community Composting, on allotments, to be progressed. P. Arnold has further fencing available. It was agreed that this can be used for community composting area.

Environmental improvement grant is being used for installation of roof and cavity wall insulation by Aran Services. Awaiting update on how much of grant has been spent.

             Youth exchange programme expenditure discussed. Parish Council has supported this project with payments amounting to approximately £400. There are still some donations to be received which can be used to refund some of this expenditure. Proposed by S. Hannant seconded by P. Jackson that the Parish Council retrospectively donates any balance of the 2011 expenditure (approximately £200). Application for future funding is being progressed jointly with SNC and other partners. Haddiscoe P. C. has offered to donate £50 in their 2012/2013 financial year.    

     10. COMMUNICATION

Norfolk Accident Rescue request for funding to next agenda.

Articles for December newsletter to include Good Neighbour scheme, Playing Field Association need for new members/Skate park petition & Community Composting. Thanks to Horticultural Club and Paul Arnold for planters, the Hannants for taking on the shop. Happy Christmas and New Year

     11. GENERAL DISCUSSION

            No items for discussion

     12. DATE OF NEXT MEETING 12^th December 2011

 

NOB meeting closed at 8.30pm

Signed……………………………………………..Dated…………………………