Minutes of the meeting can be accessed here
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10 August 2020 – Minutes
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May 2020 – Chairperson’s Report
Thurlton Parish Council
Chairperson’s Report 2020It’s been an eventful year since the last AGM and this report will attempt to summarise the main issues.
The most significant, and the saddest, was death of our friend and long-serving Parish Clerk, Chris Cook, on the 13th June. His passing is a big loss to our community.
The Parish Council interviewed candidates for the post of Clerk, and I’m pleased to announce that Gill Crossland, another long standing resident of the village, was successful. I’m sure that she will prove a worthy successor to Chris, and the Parish Council wish her all the best in the role.
William Kemp, our District Councillor, resigned in May to concentrate on his duties elsewhere and James Knight was elected in his place. We thank William for all he has done for us in the past and we are sure that James, who has already shown himself keen to be involved, will be an active and committed representative.
Despite opposition from the Parish Council, the development of 30 plus dwellings on Beccles Road, named ‘Blacksmith’s Close’ , went ahead and the majority of dwellings are occupied. The Parish Council is entitled to some money from the Community Infrastructure Levy (CIL), because of the development, amounting to over £20,000. We have yet to decide fully how to spend it but is likely that some will be spent on improving the playing field amenities.
Finally, there have been three resignations from the Parish Council this year: Simon Hannant as member and chair, councillors Martin Ball and James Lucy. We thank them for their dedication and hard work would like to welcome councillors Claire Kinzel and Teresa Miller onto the Parish Council. We wish them both every success in their new role.
This is composed and written during the Covid 19 pandemic it clear that we live in a community where attention to our neighbours needs and care for the vulnerable isolated are priorities for so many. We fortunate. Thank-you everybody and stay safe.
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9 March 2020 – Minutes
THURLTON PARISH COUNCIL
MINUTES of MEETING held on 9th March 2020
PRESENT
John O`Leary (Vice Chair/acting Chairman), Gill Crossland (Parish Clerk) Cllrs. Paul Jackson, Martin Ball, Jim Lucy, Angela Jones, John Seaward,
- APOLOGIES – S. Hannant (Chairman), James Knight (District Cllr)
- DECLARATIONS OF INTEREST Cllrs Seaward, Ball, Jones and O`Leary in respect of community shop
- MINUTES- Agreed and would in future be sent out with details of Clerks salary. Proposed by Cllr. Ball 2nd Lucy
- COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION. – Police Report received but no local issues. A poster advertising local Police contact details was received and agreed to be put on the Parish Council notice board Cllr. Lucy advised that the Village Hall committee now had a new Chairperson and temporary Secretary. Cllr. O`Leary had nothing to report for Good Neighbourhood Scheme. Ball has left the Council and Cllr. Lucy’s resignation has been accepted. Interested candidates will be invited to the April meeting in the hope that we can fill these positions.
- MANAGEMENT AND MAINTENANCE OF P.C. ASSETS- Playing Field quotes ongoing Cllr. Jackson to pursue. Jones reported that the village defibrillator, No. CHT-13-858/site area C159X was now in full working order and lights that were reported as flashing have now been attended to. Clerk to contact carer of the defibrillator to obtain information on how the unit is maintained and what help we can get should we need. It was retrospectively agreed that Clerks action to put HP anti virous protection onto Parish Council laptop was necessary to protect sensitive information and future banking on-line transactions. Proposed Cllr. Lucy seconded Cllr. Jackson. Clerk to make local enquiries and report back in April meeting regarding future grass cutting of the Playing Field.
- HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS – Cllr. Jones had received a complaint regarding a hole on the footpath about 20 feet up from the Queens Head PH. This has now been marked with a cone and the council will be making repairs within the next six weeks.
- PLANNING –Cllr. Jones kindly attended the meeting in Chedgrave on behalf of the Parish Council. Details stated in the February meeting under item number 4. There was nothing to report regarding Thurlton and other small villages.
- CHEQUES/FINANCE – Clerk presented spreadsheet for 20019/2020 finances and this will be updated and presented with the monthly minutes. Clerk to open HSBC bank account as soon as possible. It was agreed to put the next years budget on the April Agenda.
£180.00…. G. Crossland…………………………………. PC Anti-virus
£138.00…. Norton, Thurlton and Thorpe Village Hall…. Rental Jan-Dec 2019
£30.00……NARS……………………………………………Donation
£20.00……Norfolk Playing Field Association……………. Renewal
Clerks salary agreed
- COMUNICATIONS –
Staff Pension enrolment to be investigated by Clerk and the late C. Cook removed.
- GENERAL DISCUSSION – An in-depth discussion took place in respect of dog owners not cleaning up after their pets. Numerous requests have been placed in the monthly mag, but the issue persists. It was agreed that we need to investigate extending the number of dog bins in the village especially putting one at Mill Lane. PLEASE NOTE THAT THE BIN OUTSIDE THE VILLAGE HALL IS NOT TO BE USED FOR PET WASTE. Our playing field is specifically a children’s play area and it is requested that owners will respect this. If things do not improve the next steps will be to keep dogs on a lead and under control to protect our children from disease. Should this fail, unfortunately the final step will be to contact SNDC to impose a no dog area It is understood that the playing field is a social area for parents and dog owners so please work with us to ensure further action is not needed.
A Document Retention Policy was produced at meeting. Clerk to check that statutory items are included and confirm in April meeting.
DATE OF NEXT MEETING Monday 13th April 2020 at 7.30 pm
Meeting closed 8.45pm.
THE CHAIR WILL OPEN THE MEETING FOR A PERIOD OF APPROXIMATELY 15 MINUTES (AT THE DISCRETION OF THE CHAIR) FOR MEMBERS OF THE PUBLIC TO EXPRESS A VIEW ON AGENDA ITEMS AT THE TIME(S). THE PUBLIC ARE WELCOME TO STAY AND OBSERVE THE REST OF THE MEETING.
Signed…………………………………………………. Date…………………….
Gill Crossland
PARISH CLERK
TEL: 07795102946
E-MAIL thurlton.pc@gmail. Com
WEBSITE thurlton.norfolkparishes.gov.uk
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10 February 2020 – Minutes
THURLTON PARISH COUNCIL
MINUTES of MEETING held on 10th February 2020
PRESENT
Simon Hannant (Chairman) Gill Crossland (Parish Clerk) Cllrs. Paul Jackson, Martin Ball, Jim Lucy, John O`Leary Angela Jones, John Seaward, James Knight (District Cllr)
1. No apologies for absence
2. DECLARATIONS OF INTEREST Cllrs Seaward, Ball and O`Leary in respect of community shop
3. MINUTES Agreed. Cllr Ball raised two matters from the minutes that were not covered in the agenda. Firstly, the Parish Clerk had established the formal process for appointing replacement Councillors but to date we have not posted up the official notice of the vacancy which allows parishioners 14 days in which to request South Norfolk Council to hold an election. It was agreed that the notice should be put on the parish noticeboard the following day. This will still allow us to hold our closing date of March 6th for applications. Secondly, the parish annual timetable was not covered; Cllr Ball to circulate the proposed timetable.
4. COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION. -District Cllr Knight reported that there was a briefing on February 17th, 2020 at the Brian Clark Room in Chedgrave between 2pm and 8pm concerning the Local Plan for both businesses and housing. He encouraged all to attend.
5. MANAGEMENT AND MAINTENANCE OF P.C. ASSETS- Playing Field quotes to be obtained to resurface the entire toddler area and paths around the ball court to move this matter forward as quickly as possible.
6. HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS – It was noted that there is a hole in the pavement possibly due to sinkage – Cllr. Jones to investigate and take necessary action to report.
Charlie Barber has confirmed that he will be retiring from grass cutting. Clerk to check out whether he will kindly allow his equipment to be used for future grass cutting. We thank Charlie Barber for all his hard work in the past and keeping the playing field nicely cut.
It was noted that a tree was down in Tithebarn Road. Cllr Jones to check this has been removed.
7. PLANNING – Ref No. 2020/0220 M. Gaze & Co was approved as no complaints had been received. Proposed Cllr. O`Leary and seconded by Cllr. Ball.
Ref No. 2020/0141 Ms. M. Evans was approved as no complaints had been received. Proposed Cllr. Hannant and seconded by Cllr. Ball.
8. CHEQUES/FINANCE – Clerk to send out spreadsheet for 20019/2020 finances.
Clerk to obtain Parish Council VAT and proposed account holder’s details to enable HSBC bank account to be opened.
£72.00 Clerks Law and Practice training 13.11.2019
£55.00 Clerks Training 5.3.2020
£59.99 Microsoft purchase for new PC
Clerks wages agreed
Cheques authorised. Proposed Cllr. Jackson and seconded Cllr. Ball
£132.00 Training bursary form signed by Chairman Cllr. Hannant and Clerk
£119.99 Clerk to refund account regarding Microsoft purchase from January minutes
9. COMUNICATIONS – Donations for NARS – Norfolk Accident Rescue Services agreed £30.00
Proposed Cllr. Hannant seconded Cllr. Jones
Norfolk Playing fields membership renewal £20 agreed. Proposed Cllr. Jackson seconded Cllr. Jones.
Staff Pension enrolment to be investigated by Clerk and the late C. Cook removed.
10. GENERAL DISCUSSION – It was agreed AVG antivirus would be adequate for PC protection. Proposed Cllr. Jackson and seconded by Cllr. O`Leary.
Defibrillator lights were now working, and a sign now displayed in the Community Shop advising where this is situated (outside Queens PH).
Document Retention Policy to be produced by Clerk for March meeting
Cllr. Lucy advised that replacement of the Village Hall floor would be £9,000. It was suggested that the Village Hall Committee investigate other funding organisation and grants available and then follow the Grant Procedure for possible funding from the Parish Council.
The suggestion of public toilets on the Village Hall carpark was noted.
It was agreed that the April meeting would take place as normal although it was noted to be a bank holiday.
Cllr. Ball will produce the March newsletter then Cllr. Seaward will take over from the April edition.
DATE OF NEXT MEETING Monday 9th March 2020 7.30 pm
Meeting closed 9pm
THE CHAIR WILL OPEN THE MEETING FOR A PERIOD OF APPROXIMATELY 15 MINUTES (AT THE DISCRETION OF THE CHAIR) FOR MEMBERS OF THE PUBLIC TO EXPRESS A VIEW ON AGENDA ITEMS AT THE TIME(S). THE PUBLIC ARE WELCOME TO STAY AND OBSERVE THE REST OF THE MEETING.
Signed………………………………………… -
13 January 2020 – Minutes
THURLTON PARISH COUNCIL
MINUTES OF MEETING HELD ON JANUARY 13TH 2020PRESENT: S. Hannant (Chairman), J. O`Leary (Vice Chair), G. Crossland (Clerk), Cllrs. P. Jackson, M. Ball, J. Lucy, A. Jones, J. Seaward
APOLOGIES FOR ABSENCE: J. Knight (District Cllr), M. Stone (County Cllr)
DECLARATIONS OF INTEREST: Cllrs. J. Seaward, M. Ball, J. O`Leary Community Shop
MINUTES FOR PREVIOUS MEETING: Held on December 9th 2019 agreed as a true representation of meeting and signed.
COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING, LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES: Police Report received and circulated – no action.
Request more input to do specifically with Thurlton – Clerk to contact PC O. Butcher and request.
It was felt that the Parish had no requests for input into Norfolk precept budget.
CIL money would be used for repair of playing area as this has become urgent. Suggestions for Village Hall floor to be replaced will be passed over to the Village Hall Committee. However, the VH Committee can approach the Parish Council to enquire if funds are available to help with the floor expenses.
The Parish received various complaints regarding disability access to the Village Hall on voting day. A discussion took place regarding improving Mill Lane access, but it was noted that there is adequate access via Links Way and The Queens Head PH. These have been tried and tested and therefore it was agreed that no further action was required. However, it was agreed that more signs could have been displayed and people on duty to help guide parishioners to the different points.
It has been reported that the Village Hall light has been on all night at various times and becoming a nuisance to nearby properties. This has been passed over to the Village Hall Committee to action either by ensuring hirers are aware how to operate the lights at point of booking. It was also suggested that if lights were on a timer then this should be checked to ensure operating on correct timings.
High amounts of leaves and an increase of litter has been noted on the Village Hall car park. This has been passed over to the Village Hall Committee to consider options as wet/icy leaves can be a hazard.
MANAGEMENT AND MAINTENANCE OF P.C. ASSETS: Clerk to obtain and circulate quote for Playing Field expenditure needed from CIL money to improve the safety of the children’s play areas. This will be discussed at the February 2020 meeting.
HIGHWAYS/TRAFFIC CALMING/FOOTPATH MATTERS: It was noted that Hall Farm corner had been greatly improved since Cllr. Jones contacted Highways Dept. Only temporary action has been carried out so far so Cllr. Jones will continue working with Highways Dept. for a permanent solution.
PLANNING: None
CHEQUES/FINANCE: £86.98 G. Crossland Printer and Protection cover
£258.66 SNDC Dog bins
£314.58 G. Crossland Training November 2019
£39.95 G. Crossland Topsoil for repair of Playing Field
£119.99 G. Crossland Microsoft purchase
Clerks wages agreed
Proposed by Cllr. Hannant and seconded by Cllr. Jackson
To enable Parish Council to move forward to online banking asap it was agreed to change to HSBC. Clerk to set up an account with Cllrs. Jones, Jackson, Seaward and O`Leary to be signatories.
Clerk to continue working on the finance position and a final total income/expenditure will be circulated to all Cllrs. and discussed in the February 2020 meeting.
COMMUNICATIONS: All Cllrs. agreed that the ‘mole man’s` stolen equipment from the Playing Field should be reported to the police to be investigated. Clerk to report to Police.
Clerk to obtain a timetable of annual events to ensure Parish Council meeting all deadlines. This will be circulated to all Cllrs. and tweaked to our own needs if required.
GENERAL DISCUSSION: It was noted that two Councillors would shortly be standing down. Clerk to place an advert on shop advertising board requesting interested persons to contact Parish Clerk.
DATE OF NEXT MEETING: 10th February 2020 7.30pm
Meeting closed at 9pmSigned ………………………………. Date …………………………..
