8th October 2012 Minutes

THURLTON PARISH COUNCIL

 MINUTES of MEETING held on8th October 2012

 

PRESENT  C.Cook(Clerk), H. Longman  S. Hannant ,  J. Berry, M. Ball, P. Jackson,  J. O’Leary, W. Kemp (District Councillor), K. Nightingale (Police) and P. Mitchell (B&BCT0

APOLOGIES FOR ABSENCE received from A. Tomkinson (CountyCouncillor) and L. Chenery

  1. 1.      DECLARATIONS OF INTEREST – Chairperson asked for any declarations of interest. S. Hannant declared an interest in item 5 (Handyperson)
  2. 2.    MINUTES  OF  THE PREVIOUS  MEETING held on 10th September 2012 were  agreed as a true representation of meetings

Proposed by J. Berry seconded byS. Hannant

  1. 3.    COUNTY/DISTRICT COUNCILLORS, COMMUNITY POLICING,      LOCAL ORGANISATIONS, CLUBS AND INDIVIDUALS WITH SPECIFIC RESPONSIBILITIES -– REPORTS / INFORMATION.

Report from Police. K. Nightingale gave a summary of the organisation and recent crime statistics and agreed to e-mail a report on oil security etc for the November newsletter. It was suggested that recent reports of theft of produce and equipment from the allotments should have been reported to Police and allotment holders should be encouraged to do this in the future.

W. Kemp (District Councillor) reported that items he has comments on are included on the agenda

Village Hall. It was suggested by H. Longman that a sub-committee should be formed, to include representatives from Parish Council, Village Hall Committee and Playing Field Assn, to consider the disabled access to Village Hall and Playing Field. These considerations should include access viaMill Laneand state of Village Hall car park etc. Handrails to steps and safety guard at the bottom of the steps adjacent to the road also need to be reviewed. This was agreed in principal but needs to be referred back to Village Hall Committee and Playing field Assn for their agreement.

Good neighbourhood scheme. Scheme started on 1st September. It was suggested that the scheme take on responsibly for distribution of remaining snuggle packs. Article to November newsletter.

Philip Mitchell of the Beccles and Bungay Community Transport Group presented their proposal to apply for lottery funding to finance community transport in the Loddon area. It was agreed that the Parish Council support this project. The needs of Thurlton residents in respect of transport to and from Village to be included for discussion on the next agenda.

  1. 5.      MANAGEMENT AND MAINTENANCE OF P.C. ASSETS

The goal posts need repair and ground levelled in front of goals. Welding is required to resolve problems with goal posts and B. Longman will attend to this when he has obtained appropriate materials. Levelling in front of goals to be postponed until there is some resolution to the mole problem

Rentokil quotation to resolve mole problem was £587. Further quotes to be obtained.

Mill Lanesurfacing to be resolved (see item 3). In the short term it was agreed that permanent metal signs be put in place to tell residents that Mill Laneis not suitable for pedestrian access. Costs for an A4 4mm aluminium sign is £10 each plus carriage. Agreed that Clerk order signs and these be installed using metal posts and postmix.

S. Hannant left meeting at this point while the PC discussed the appointment of a Handyperson. Two persons had applied being S. Hannant and R. Jennings. It was agreed that when the PC has a specific requirement that both applicants are asked to provide a quotation for the work.

Suggestion of local businesses to sponsor the planting of Planters to be progressed.  Horticultural Club have offered to plant and maintain

6.  HIGHWAY/TRAFFIC CALMING/FOOTPATH MATTERS

Flooding problems onBeccles Rd, Hall Farm Corner and at the Gazes junction have been reported to highways. No response as yet

  1. 7.      PLANNING

Retrospective planning application has been requested for unauthorised building work onLow Rd.

The basis of the PC response to this phase of site specifics within the Local Development framework was agreed at last meeting. H. Longman prepared a response to this consultation which was circulated to all Councillors. P. Jackson proposed some changes to the format of the response which were agreed. There is a consultation event at Loddon-library annex tomorrow3pm to 7pm

 

  1. CHEQUES

BT                               Phone and Broadband                          £88.61

C. Barber                     Grounds Maintenance                           £550.00

NTTVH                       Hire of Hall                                           £9.50

C. Cook                       Clerks Wages etc                                 £470.12

Cash                            Petty Cash                                            £30.00

K. Cox                         Wardens wages                                    £24.76

Proposed by   J. Berry seconded by  J. O’Leary  that cheque payments be authorised.

  1. PARISH PLAN

Article to newsletter based on Emma’s recent communication to members of the community composting scheme. The Clerk has contacted the PC insurance company and was informed that existing Public Liability insurance will include cover for those volunteers working on the community composting scheme. They suggested that a risk assessment be prepared The insurance company has also included cover (to value of £1000) for damage/loss of composting bins.

Leaflets have been printed to publicise the Rural Youth Join Europe project. The website is still in the early stages and the participants have been asked to contribute pages as will other youth focussed organisations. The final report is in and we are waiting for the outcome and final grant payment. We will need to seek funding for the 30% of the travel costs for the 2013 exchange.

      10. COMMUNICATION

Articles for November Newsletter to include Community Composting, Police advice on Oil security, good neighbours scheme and the Transport Scheme proposals.

     11. GENERAL DISCUSSION

            No items for discussion

     12. DATE OF NEXT MEETING 12th NOVEMBER 2012

 

NOB meeting closed at 8.50pm

 

Signed…………………………………………………………………..Dated……………………

 

 

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